Position Summary:
We are seeking a detail-oriented and highly organized Traffic Coordinator Ocean Carrier Logistics Coordinator to join our growing logistics and shipping operations team. This position plays a critical role in overseeing the documentation, compliance, and coordination of cargo shipments via ocean freight. The ideal candidate has strong knowledge of U.S. export regulations, international logistics, and customer service in a fast-paced environment.
Key Responsibilities:
Shipping Documentation & Compliance
Prepare and review Bills of Lading to ensure accuracy and alignment with all applicable regulations.Distribute finalized shipping documents to internal teams, clients, and authorities.Generate and file Electronic Export Information (EEI) through the Automated Export System (AES) for relevant shipments.Ensure all cargo complies with destination country import regulations and U.S. export laws, including EPA and DOT standards when applicable.
Cargo & Vehicle Export
Oversee proper submission and approval of U.S. Customs documents for vehicle shipments.Ensure all vehicle export filings and physical inspections are completed a minimum of 72 hours before departure.Coordinate transport logistics and ensure secure handoff at export ports.
Manifest & Booking Operations
Compile and submit accurate cargo manifests for scheduled sailings.Manage container bookings, update shipping schedules, and confirm special cargo requirements with clients.Track both loose cargo and full container loads, ensuring proper handling and documentation.
Arrival and Delivery Coordination
Prepare and dispatch Notices of Arrival to consignees.Provide all required documentation to verify successful export of shipments.Coordinate cargo release and delivery details with terminals, agents, and warehouses.
Hazardous & Regulated Cargo
Ensure hazardous shipments meet all documentation and regulatory requirements.Liaise with appropriate authorities to coordinate safe transport of such cargo.
Tariffs & Rate Application
Apply appropriate tariffs or contracted service rates to shipment documentation in accordance with regulatory standards.Maintain awareness of current tariff structures and implement changes as necessary.
Customer & Internal Coordination
Deliver high-quality customer service, providing regular shipment updates and resolving inquiries.Communicate clearly with internal departments (e.g., warehouse, sales, accounting) to support end-to-end shipment execution.Work collaboratively with external partners such as agents, terminal staff, and port authorities to ensure efficient cargo flow.
Compliance & Ethics
Ensure ongoing compliance with all relevant shipping laws, regulations, and industry best practices.Maintain strict confidentiality of sensitive company and customer information.Promote ethical workplace behavior and professionalism at all levels.
Continuous Improvement & Team Support
Participate in internal audits to identify and correct any documentation or compliance gaps.Assist in mentoring junior staff or new hires in logistics procedures and systems.Stay up to date on logistics trends and regulatory changes.Support the implementation of technology and process improvements to boost operational efficiency.
Qualifications:
2+ years of experience in international shipping, logistics coordination, or a related field.Familiarity with U.S. Customs procedures, export documentation, and AES filings.Strong organizational, communication, and multitasking skills.Detail-oriented with a commitment to accuracy and compliance.Proficiency with logistics software, documentation systems, and standard office tools (MS Office, etc.).
Workplace Expectations:
Uphold professional conduct and represent the company with integrity.Maintain a respectful and inclusive work environment.Follow all safety and operational procedures.Use company resources responsibly.Complete all required compliance and ethics training programs.
What you will be asked in first phone interview:
Do you have maritime experience?
Do you have experience in U.S. Customs Vehicle clearance?
Do you have experience in Manifest preparation?
Do you have experience in Bill of Lading handling?
Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.
Contact information
Jonathan Jankowski
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