We are seeking a professional, organized, and dependable Front Desk / Administrative Assistant to join our growing team. This individual will serve as the first point of contact for clients, visitors, vendors, and staff while supporting daily office operations and administrative functions.
This role is ideal for someone who is detail-oriented, customer-service driven, and interested in long-term growth opportunities, especially within the construction industry.
Key Responsibilities
Front Desk Duties
Greet and assist clients, visitors, vendors, and subcontractors professionallyAnswer, screen, and direct incoming phone calls and emailsMaintain a clean, organized, and welcoming reception areaReceive and distribute mail, packages, and deliveriesSchedule appointments and manage office calendarsAdministrative Duties
Perform general clerical tasks including filing, scanning, copying, and data entryPrepare and organize documents, reports, invoices, and correspondenceMaintain office records and filing systemsAssist with scheduling meetings and coordinating office activitiesOrder office supplies and maintain inventorySupport management and team members with administrative tasks as neededMaintain confidentiality of company and client informationAccounting & Office Support
Utilize QuickBooks Online for invoicing, tracking expenses, and basic bookkeeping supportAssist with accounts payable and accounts receivable tasksMaintain organized financial and project-related documentationSupport project coordination and administrative processes within the construction industryQualifications
Minimum of 2 years of experience with QuickBooks Online requiredProficiency in Microsoft Office Suite (Word, Excel, Outlook)Previous front desk, receptionist, or administrative experience preferredStrong communication and customer service skillsExcellent organizational and multitasking abilitiesProfessional appearance and positive attitudeAbility to work independently and in a team environmentStrong attention to detail and problem-solving skillsBilingual (Spanish) is a plusGrowth Opportunities
We are committed to helping team members grow within the company, especially in the construction industry. This position offers opportunities for advancement into office management, project coordination, accounting support, and other administrative leadership roles.
Compensation & Benefits
Competitive pay based on experiencePaid time off and holidaysOpportunities for advancement and professional developmentSupportive and team-oriented work environmentHealth Insurance Read LessSupport the Project Manager in coordinating commercial construction projects to ensure they are completed on time and within budget. This role involves managing project schedules, tracking budgets, and facilitating communication across teams with occasional site visits to monitor progress and resolve issues.
Responsibilities
Coordinate project activities and assist the Project Manager to ensure smooth executionManage and update project schedules to meet deadlinesTrack and monitor project budgets and expensesFacilitate communication between team members and stakeholdersConduct occasional site visits to assess project status and complianceUtilize Procore and other construction management software for documentation and reporting
Preferred Qualifications
2+ years of experience in construction project management Read Less