Arsenal Scaffold Inc. is seeking a highly organized and dependable Administrative Coordinator to directly support the Hoist Operations Manager in the day-to-day administration of our hoist division. This role is critical to ensuring efficient communication, scheduling, document management, and administrative support for ongoing construction and hoist-related projects throughout the metro New York area.
The ideal candidate will have prior experience working in the construction industry, strong administrative skills, the ability to manage multiple time-sensitive priorities, and excellent communication skills. Experience with construction hoist operations is strongly preferred.
Bilingual fluency in both English and Spanish is required.
As Administrative Coordinator, your primary responsibilities will be to:
· Answering the phone and discussing project deadlines.
· Assist the Hoist Operations Manager with all daily administrative functions related to active hoist projects.
· Prepare, coordinate, and distribute daily and weekly work schedules for field crews.
· Answer incoming calls and communicate professionally with clients, vendors, field personnel, and project teams regarding project timelines and scheduling matters.
· Track project deadlines and assist in coordinating time-sensitive operational requirements.
· Serve as a liaison between clients, contractors, and internal management.
· Maintain and manage department calendars, appointments, project schedules, and operational deadlines.
· Maintain organized digital project folders and physical filing systems for active and completed jobs.
· Utilize Sage CRM to manage project information, scheduling updates, customer records, and operational data.
· Enter and maintain accurate project data, documentation, and internal records.
· Support communication between field operations and office staff to ensure smooth project execution.
· Prepare reports, internal documents, and administrative paperwork as needed.
· Assist with document tracking related to permits, insurance certificates, project requirements, and compliance documentation.
· Provide general administrative support to the Hoist Operations department.
· Perform other duties as assigned by management.
Administrative Coordinator Skills and Qualifications:
· Flexibility
· Communication Proficiency
· Written and verbal communication skills
· Collaboration Skills
· Customer/Client Focus
· Technical Capacity
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The role requires frequent communication with field personnel and project management teams supporting active construction operations.
Benefits
· Health Insurance
· 401K
· Paid Time Off
Travel
Travel between company facilities located in West Babylon.
Required Education and Experience
· High School Diploma or equivalent required
· Two (2) to Five (5) years of administrative or construction-related office experience preferred
· Equivalent work experience may be considered in lieu of formal education
· Construction industry experience strongly preferred
· Bilingual English/Spanish is mandatory for this position.
Work Authorization/Security Clearance (if applicable)
US Citizenship or legal authorization to work in New York State
Salary Grade
Depending on experience
JOB DESCRIPTION: Senior Project Manager
Salary Grade
Commensurate with experience
Reports to
President and Vice President
Summary
The Senior Project Manager is responsible for overseeing the planning, coordination, execution, and successful completion of scaffold and hoist projects throughout the Metropolitan New York area. This position serves as the primary point of contact between field operations, customers, vendors, subcontractors, and company leadership to ensure projects are completed safely, efficiently, on schedule, and within budget.
The Project Manager is expected to maintain strong communication with field crews, monitor project progress, ensure compliance with all applicable safety regulations, and uphold Arsenal Scaffold Inc.’s commitment to quality workmanship and exceptional customer service.
Essential Functions
The Senior Project Manager must be able to:
· Represent the company in an educated and professional manner
· Supervise and coordinate the activities of multiple scaffold crews on a daily basis
· Manage multiple scaffold and hoist installation projects simultaneously throughout Metro New York City.
· Coordinate project scheduling, manpower allocation, equipment deliveries, and material logistics.
· Conduct site visits to review job progress, inspect ongoing work, and address project-specific challenges.
· Work directly with superintendents, general contractors, building owners, and field personnel regarding project requirements and timelines.
· Review project drawings, plans, specifications, and contract requirements prior to project startup.
· Prepare project schedules and monitor progress to ensure deadlines are met.
· Ensure all scaffold and hoist installations comply with OSHA regulations, NYC DOB requirements, and company safety standards.
· Identify and resolve operational issues that may impact project schedules, costs, or safety compliance.
· Coordinate inspections, permits, engineering documents, and regulatory approvals as required.
· Maintain regular communication with office staff regarding scheduling changes, equipment needs, and project status updates.
· Monitor project costs, labor usage, material consumption, and overall profitability.
· Investigate field issues, accidents, damages, or safety concerns and escalate findings to management when necessary.
· Support field supervisors and crews by providing operational guidance and ensuring proper execution of work.
· Attend project meetings with customers, contractors, and internal management as required.
· Assist in developing operational improvements to increase efficiency and maintain high service standards.
· Ensure all projects are completed in accordance with company policies and customer expectations.
Competencies
· Strong leadership and decision-making ability
· Extensive knowledge of scaffold systems, construction hoists, and access equipment
· Knowledge of NYC Department of Buildings regulations and OSHA safety requirements
· Project management and scheduling experience, as well as AIA billing
· Ability to manage multiple active projects in a fast-paced environment
· Strong organizational and time management skills
· Effective communication skills with customers, management, and field employees
· Problem-solving and conflict resolution skills
· Ability to work independently and exercise sound judgment under pressure
· Budget awareness and cost control management
· Strong attention to detail and commitment to safety compliance
· Ability to manage subcontractors, vendors, and equipment logistics
· Professional customer service and relationship management
· Computer proficiency including Microsoft Office, email communication, and project tracking software
Supervisory Responsibility
This position has no supervisory responsibility.
Work Environment
This position combines office-based administrative responsibilities with regular field-based project management responsibilities.
The employee will split time between the company offices (midtown NYC and West Babylon), active construction sites, customer locations, and field operations throughout the Metropolitan New York area. Construction site environments may include exposure to elevated work areas, outdoor weather conditions, heavy equipment, construction noise, and active work zones.
Physical Demands
· Frequent walking through active construction sites and company yards
· Ability to climb ladders, scaffold systems, stair towers, and access elevated work areas when required
· Ability to inspect equipment, installations, and active job sites safely
· Frequent standing, bending, kneeling, and movement throughout workday
· Ability to occasionally lift and carry materials or equipment up to 50 pounds
· Ability to work outdoors in varying weather conditions
· Ability to respond to urgent field situations as necessary.
Position Type and Expected Hours of Work
This is a full-time, exempt position. Standard work hours are Monday through Friday. Due to the nature of the construction industry and active project scheduling, occasional Saturday work and extended hours may be required based on operational needs, project deadlines, emergency service calls, and customer requirements.
Benefits
· Health Insurance
· 401K
· Paid Time Off
· Company Car
· Phone
· Computer
· Expense Account
· Bonus Incentives
Travel
Daily travel throughout the Metropolitan NY area is required with predominant focus on Manhattan and outlying boroughs.
Required Education and Experience
· Minimum 8+ years of project management experience in scaffolding, hoist systems, construction, or related industry preferred
· Strong knowledge of scaffold erection, hoist operations, and construction site logistics
· Prior experience managing union field labor preferred
· Understanding of NYC construction regulations, permitting, and DOB requirements strongly preferred
· Valid driver’s license with acceptable driving record required
· Experience working in fast-paced commercial construction environments preferred
Work Authorization/Security Clearance (if applicable)
Must be a US Citizen or legally authorized to work in the US.
Company DescriptionArsenal Scaffold Inc. was established in 1998. Currently located in West Babylon, NY and Pittsburgh, PA. We erect/dismantle, rent and sell all types of scaffold, side walk canopies, shoring and hoists.Company DescriptionArsenal Scaffold Inc. was established in 1998. Currently located in West Babylon, NY and Pittsburgh, PA. We erect/dismantle, rent and sell all types of scaffold, side walk canopies, shoring and hoists. Read Less
Summary:
The Driver's primary purpose is to load, unload, and transport company equipment in a safe and efficient manner. Must be 21 years of age and licensed to operate commercial motor vehicles (CMV). CDL Class A or B Driver. May be required to work nights and/or weekends.
Essential Functions
Driver must be able to:
Competencies
Flexibility and dependabilityEffective communication skills. English preferred.Read and write pick listsStrong organizational skillsResolve conflicts and negotiateSupervisory Responsibility
This position does not have supervisory responsibility
Work Environment / Travel
This job is based at our warehouse location in West Babylon, NY but daily travel throughout the metropolitan New York area is required.
Physical Demands
Must have ability to lift, move and carry objects up to 50 poundsMust be able to push or pull 100 lbs.Must be able to ascend or descend from truck bed, forklift, ramps and loading dockMust maintain body equilibrium to prevent falling when walking, standing crouching or navigating erratically moving surfacesPosition Type and Expected Hours of Work
Full-time. Hourly. Non-exempt
Reports to
Fleet Manager
Salary Grade
Up to $25 per hour
Benefits
Health Insurance401KPaid Time OffRequired Education and Experience
High school diplomaValid NYS Class A or B driver’s licenseOSHA 30/SST 40 Hrs. preferred.Work Authorization/Security Clearance (if applicable)
Must be a US Citizen or legally authorized to work in the US.
Company DescriptionArsenal Scaffold Inc. was established in 1998. Currently located in West Babylon, NY and Pittsburgh, PA. We erect/dismantle, rent and sell all types of scaffold, side walk canopies, shoring and hoists.Company DescriptionArsenal Scaffold Inc. was established in 1998. Currently located in West Babylon, NY and Pittsburgh, PA. We erect/dismantle, rent and sell all types of scaffold, side walk canopies, shoring and hoists. Read Less
