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Archdiocese of Chicago
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  • Vicariate Payroll Administrator The Archdiocese of Chicago, the third... Read More
    Vicariate Payroll Administrator The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards. Reporting to the Pastoral Center Payroll Manager, the Vicariate Payroll Administrator is responsible for leading and overseeing the entire payroll process for multiple locations that are assigned within their geographical region, ensuring accuracy and compliance with federal and state regulations, wage and hours laws, and internal policies. This role is the primary control point to ensure accuracy and compliance before the payroll is finalized. The Vicariate Payroll Administrator has a key role in reviewing and auditing payroll. They must perform in-depth analysis, variance checks, and final approvals before payroll is posted. This position is in a shared service environment, which works in conjunction with the local Operations Directors/Human Resources Payroll Administrators (HRPA). This role operates in a hybrid capacity and requires travel to off-site facilities for designated projects. Responsibilities: Managing and executing the full payroll cycle, ensuring accurate and timely processing, which includes reviewing and auditing of payroll. Ensuring compliance with federal, state, and local wage and hour laws, tax regulations, and internal policies. Overseeing the accurate input of payroll data, reviewing and approving changes in the HCM solution (e.g., new hires, terminations, leaves, promotions, salary changes, benefits, and deductions) and conducting regular audits to ensure data integrity and alignment with compensation practices. Managing the collection, calculation, and documentation of all necessary payroll data, including personal information, employee details, pay rates, and deduction information. Reviewing and auditing time and payroll files, ensuring all deductions, taxes, and benefits are correctly calculated to ensure employees are paid accurately and on time. Administering special pay requests (e.g., bonuses), calculating retroactive pay, and coordinating off-cycle payments to ensure accurate processing and reporting. Reviewing and validating General Ledger (GL) files to ensure accurate posting of payroll records and accruals. Overseeing and preparing year-end processes, including W-2 preparation, reconciliation and distribution. Developing ad-hoc reports for financial analysis and auditing. Analyzing payroll policies and procedures to identify opportunities for optimization and efficiency to reduce manual processing. Supervising, training, and assisting Operations Directors/HRPAs on payroll policies, procedures and systems. Leading or assisting with special payroll related projects (e.g., system implementation). Other duties as assigned. Requirements: Bachelor's degree in business, human resources, accounting or related field preferred. 5+ years of payroll processing experience required, preferably in a shared service environment. Demonstrated experience in guiding and training large teams in payroll operations. Certified Payroll Professional (CPP) or Professional in Human Resources (PHR) certification preferred. Strong knowledge of payroll compliance, federal/state/local tax regulations and the ability to analyze and provide solutions and/or issue resolution. Detail oriented, accuracy with numbers and efficient in multi-tasking. Proficient in Microsoft Excel, including working knowledge of pivot tables and VLOOKUP, as well as experience with data analysis and reporting. Experience with HCMs and timekeeping systems such as UKG Pro, Workforce Management (WFM), and Lawson. Strong verbal and written communication. Excellent organizational skills and detail. Experience working for a company with over 5,000 employees. Strong time management and organizational skills, while maintaining accuracy in a high-volume processing and fast paced environment. The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here. This position has an annual salary range of $76,238.41 - $95,298.02. This position includes a $2,000 signing bonus for the selected candidate. An employee's pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Read Less
  • Parish Secretary - SS Genevieve
    Parish Secretary - SS Genevieve Read Less
  • Maintenance Worker - Our Lady Of The Wayside - Arlington Heights - Vic... Read More
    Maintenance Worker - Our Lady Of The Wayside - Arlington Heights - Vicariate I The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards. Our Lady of the Wayside Parish is a vibrant Roman Catholic community of nearly 3,000 households serving Arlington Heights and the surrounding Northwest suburbs of Chicago. Rooted in faith and community, the parish offers a wide range of spiritual, educational, and social opportunities for parishioners of all ages. Our Lady of the Wayside Parish is seeking a dependable, hands-on maintenance professional to support the daily upkeep, repair, cleanliness, and safety of parish and school facilities. This individual will work under the direction of the Operations Director and in collaboration with other maintenance staff to ensure campus buildings, grounds, and equipment remain safe, functional, and welcoming for parishioners, students, staff, and visitors. This role includes a broad range of responsibilities including preventative maintenance, repairs, janitorial support, event setup, grounds support, and assistance with major repairs and capital projects. The ideal candidate is proactive, detail-oriented, and able to work independently while maintaining a strong commitment to teamwork and service. Key Responsibilities Diagnose, repair, and maintain building systems and equipment including plumbing, basic electrical, carpentry, doors, flooring, and hardware. Perform routine HVAC-related tasks including changing filters, cleaning coils, monitoring system operation, and maintaining related records. Support the maintenance and operation of electronics, keycard access systems, fire systems, and security systems. Execute preventative maintenance checklists, punch-list items, and special repair requests while documenting completed work. Participate in major repairs and capital projects in coordination with contractors and parish leadership. Maintain cleanliness and organization throughout the church, parish center, school, offices, classrooms, gathering spaces, and restrooms. Inspect and restock bathrooms daily, including consumables such as soap, hand towels, and toilet paper. Provide setup and teardown support for parish and school events, including moving tables, chairs, staging, and related equipment. Operate and maintain janitorial and grounds equipment including floor scrubbers, vacuums, snow blowers, and related tools. Maintain orderly storage spaces, boiler rooms, maintenance areas, garages, and other operational facilities. Perform daily walkthroughs of campus buildings and grounds to identify maintenance, safety, or security concerns. Assist with building opening and lockup procedures, alarms, candles, and securing exterior doors. Support snow and ice removal efforts at entrances, sidewalks, and emergency exits. Provide support and coordination for outside contractors and report concerns or issues to the Operations Director. Maintain awareness of fire/life safety systems and follow established safety procedures, including coordinating with vendors performing routine inspections and helping ensure buildings remain in compliance with applicable requirements, including Village of Arlington Heights regulations. Maintain accurate records of completed maintenance tasks, preventative maintenance schedules, inspections, and service activities. Communicate repair needs, safety concerns, parts requirements, and project updates promptly to the Operations Director. Take initiative in identifying potential maintenance concerns and recommending proactive solutions. Qualifications High school diploma or equivalent required. Minimum of 5+ years of experience in general building maintenance, facilities operations, or skilled trades. Demonstrated hands-on skills in plumbing, carpentry, electrical, HVAC, and general repair work. Ability to safely operate hand tools, power tools, maintenance equipment, and motorized equipment. Valid driver's license required. Mechanical, plumbing, HVAC, electrical, or low-voltage systems experience preferred. Ability to read equipment manuals, blueprints, and basic schematics is a plus. Knowledge, Skills Read Less

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