We are seeking a highly organized and tech-savvy Facilities Coordinator to support day-to-day facilities operations and workplace management activities. This role is ideal for someone who enjoys balancing administrative coordination, technology systems management, and hands-on operational support in a fast-paced environment.
A key part of this role will be serving as the system administrator for the organization's Facilities Management platform, making strong technical skills and attention to detail essential for success.
Responsibilities
Support daily facilities operations, including work order management and vendor coordination
Serve as the primary administrator and subject matter expert for workplace management and facilities software platforms
Provide technical support, training, and guidance to end users on facilities systems and processes
Configure and maintain software modules, floor plans, asset management tools, and workspace settings
Partner with software account management teams and participate in routine system update meetings
Conduct regular floor space audits and maintain accurate occupancy and floor plan data
Monitor office spaces through regular walkthroughs to proactively identify and report facility-related issues
Coordinate preventative maintenance requests and oversee completion through vendors or building personnel
Act as the point of contact for office badging requests and facility access needs
Support workplace safety initiatives and coordinate emergency response activities related to facilities issues
Assist with maintaining organization and cleanliness of storage and shared spaces
Provide operational and administrative support to the facilities leadership team
Serve as backup support for the account manager as needed
Perform additional duties and special projects as assigned
Qualifications
Associate degree required; bachelor's degree preferred
Previous facilities operations or facilities coordination experience preferred
Experience with workplace management, work order, or asset management platforms preferred
Eptura/Hummingbird experience is a plus
Familiarity with AutoCAD or similar design/drafting software preferred
Advanced proficiency with Microsoft Office products including Word, Excel, Outlook, PowerPoint, and Teams
Strong technical aptitude with the ability to quickly learn new systems and software platforms
Excellent organizational skills and ability to manage multiple priorities simultaneously
Strong initiative and ability to work independently with minimal supervision
Professional communication and interpersonal skills with the ability to build strong working relationships
Ability to remain calm, flexible, and solutions-oriented in fast-paced or stressful situations
High level of discretion and ability to maintain confidentiality with sensitive information
Ideal Candidate
Detail-oriented and highly dependable
Comfortable balancing administrative, technical, and operational responsibilities
Strong problem-solving and troubleshooting abilities
Adaptable and proactive in a constantly evolving environment
Team-oriented with a customer-service mindset
Passionate about creating organized, functional, and efficient workplace environments
This is an exciting opportunity for someone looking to grow their facilities and workplace operations career while working in a collaborative and dynamic environment.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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