About us
Apex Class Action provides legal administration services to Plaintiff and Defense law firms across the nation. Our services include pre-settlement, settlement administration, and business process reengineering to improve efficiency and reduce administrative costs.
Job Type: Full-time
Salary: $75,000.00 - $110,000.00 per year
Work Location: Irvine, CA 92618 (In Office)
Job Summary
At Apex Class Action, LLC, the Data Analyst is responsible for collecting, standardizing, and reviewing all settlement-related data, ensuring compliance with legal and regulatory requirements and seamless integration with internal systems. In this role, the Data Analyst works closely with Project Managers and Disbursement Specialists to effectively manage class-member datasets, resolve data discrepancies, maintain stringent data-normalization standards, calculate class-member settlement awards, and support the administration of large settlements.
Job Responsibilities
The primary job responsibilities are as follows:
Standardize Settlement Data: Leverage advanced Excel (including VBA) and script-based techniques to query, transform, and standardize data from various corporate systems, systematically identifying and resolving discrepancies to ensure initial data accuracy. Regularly propose and test new solutions or tools to further improve data extraction and quality.Consolidate Multiple Inputs: Merge different case-related data sources and formats into a master file, restructuring large or unstructured datasets into a coherent arrangement of columns and rows for easy interpretation. Ensure these consolidated datasets meet the requirements of the settlement agreements—enabling accurate settlement award calculations and tax assessments while supporting the mail team in executing efficient, successful mailings.Validate Information: Cross-check critical identifiers (e.g., Social Security numbers or Class Member Addresses) with authoritative databases (e.g., NCOA search and skip tracing) and review case requirement specifications to identify and resolve any gaps or inconsistencies.Cleanse and Refine Datasets: Identify duplicate or invalid entries, correct formatting issues, and address column misalignments to ensure accurate data for the entirety of the settlement administration processes.Migrate Datasets to Internal Systems: Upload case datasets to the case management system using Power Automate and collaborate with our Director of Product Engineering to expand and enhance database functionalities.Collaborate and Communicate Cross-Functionally: Interact professionally with internal teams, project managers, clients, and external stakeholders, delivering regular updates on progress, issues, and data requirements.Track Project Metrics: Log time spent on case-specific tasks to measure Key Performance Indicators (KPIs) and other performance metrics, ensuring transparency and enabling precise reporting.Uphold Professional Standards: Must be able to meet short deadlines, coordinate with team members to resolve data challenges proactively, and maintain a solutions-focused work ethic.Maintain SOC2 Compliance: Ensure all data processes meet internal SOC 2 related policies, assist with data classification reviews, and contribute to organization-wide risk assessment reports to uphold stringent security policies.Drive Continuous Improvement: Continuously evaluate and adopt the most effective tools and methodologies to optimize data handling processes, while proposing innovative solutions that enhance efficiency, accuracy, and overall quality.Job Requirements
Qualifications and requirements for the Data Analyst role include, but are not limited to:
Expertise in large-scale or complex data analysis, employing advanced techniques to manage and interpret intricate data sets.Proficient understanding of and experience with extract, transform load (ETL) concepts, tools, and practices.Experience with relational databases and ability to comprehend moderately complex SQL logic.Excellent verbal and written communication skills; Excellent analytical and organizational skills; Strong deductive reasoning.Exceptional problem-solving skills, marked by the ability to diagnose challenges swiftly and devise innovative resolutions.Ability to multi-task and work on separate projects in a fast-paced start-up company environment and extremely tight timelinesAbility to work independently with limited direction or as part of a teamAbility to work in an environment with immediate deadlines and shifting priorities.Proficient with MS Office tools, particularly Dynamics and Excel.Two to five years of relevant industry experience, accompanied by a proven history of delivering measurable results.Benefits:
Health insurancePaid sick timePaid time offParental leave401k matchingExperience level:
4 yearsSchedule:
8-hour shiftMonday to Friday Read LessAbout us
Apex Class Action provides legal administration services to Plaintiff and Defense law firms across the nation. Our services include pre-settlement, settlement administration, and business process reengineering to improve efficiency and reduce administrative costs.
Pay: $19.00 - $25.00 per hour
Job description:
Job Summary
The Mailroom Associate is a hands-on, physically demanding role responsible for executing high-volume mail production operations at Apex. This position is heavily focused on manual, repetitive, and sustained physical work, including loading industrial printers, operating folder/inserter equipment, staging and moving mail trays, and preparing large mailings for USPS submission.
While the role includes learning the technical backend of mail production (mail merges, postal documentation, equipment setup), the primary day-to-day responsibility is physical mail processing. This role requires the ability to stand for long periods, lift heavy materials, and work efficiently in a production-style environment while maintaining accuracy and compliance.
This position is critical to ensuring notices and checks are produced, inserted, and mailed accurately and on time to class members.
Core Physical Requirements (Essential Functions)
Stand and work on your feet for extended periods (often several hours at a time)Repeatedly lift, move, and load heavy materials (paper cases, envelopes, mail trays, printer supplies)Load and unload high-capacity printers, folder/inserters, and related equipment multiple times per shiftPush, pull, and transport mail bins, trays, and carts throughout the facilityPerform repetitive manual tasks with consistency and attention to detail in a production environmentDuties
a) Mail Assets Inventory Management:
b) Creating Postal Statements:
Prepare and generate resort postal statements accurately and timely.Ensure compliance with all postal regulations and guidelines.c) Mail Pickup and Drop-off:
Collect mail from the call service Mon-Fri.Drop off outgoing mail at the Bulk Mail Entry Unit (BMEU) as per schedule.d) Mail Merging and Printing:
Perform mail merging of Excel sheets with addresses, class member information, and when applicable the proper USPS IMB Standard presort information.Ensure accuracy in merging data with notices and checks.Validate and verify address information to minimize undeliverable mail.Print notices and checks.e) Handling Returned and Undeliverable Mail:
Manage the intake of returned or undeliverable mail.Update records and databases with corrected address information.Initiate reprints and reissues of notices and checks as necessary.f) Maintenance of Mailroom Equipment:
Ensure regular maintenance and proper functioning of printers, folders, and inserters.Troubleshoot and resolve any equipment issues promptly.Coordinate with service providers for repairs and maintenance as needed.g) Reprinting Notices and Checks:
Handle the process of reprinting notices and checks for reissue requests.Ensure accuracy and completeness in the reissued documents.h) Mailroom Organization and Cleanliness:
Keep the mailroom organized, clean, and free of clutter.Implement and maintain a systematic arrangement for efficient mail processing.i) Compliance and Documentation:
Ensure all mail processes comply with state and federal regulations.Maintain accurate records and documentation for all mail-related activities.j) Continuous Improvement:
Identify opportunities for improving mail processes and efficiencies.Implement best practices and innovative solutions to streamline mail operations.Experience
- Previous experience in a mailroom is preferred.
- Familiarity with shipping and receiving processes is a plus.
- Experience operating forklifts or similar equipment is beneficial.
- Strong organizational skills with the ability to manage multiple tasks effectively.
- Physical capability to perform heavy lifting and stand for extended periods.
Requirements
Standing and Walking: Ability to stand and walk for extended periods, often up to 8 hours a day, while managing mailroom tasks and equipment.Lifting and Carrying: Capability to lift, carry, and move packages, boxes, and mail trays weighing up to 50 pounds regularly throughout the workday.Strong organizational and time-management skills.Attention to detail and accuracy.Ability to troubleshoot and maintain mailroom equipment.Strong verbal and written communication skillsMS Word (formatting/design)MS Excel (basic formulas and calculations)This role demands strong abilities in multitasking and setting priorities, as you will manage various tasks at once. If you are a PROACTIVE individual with a keen eye for detail and a commitment to excellence, we encourage you to apply for this exciting opportunity as a Mailroom Clerk.
Job Type: Full-time
Benefits:
401(k)401(k) matchingDental insuranceHealth insurancePaid time offVision insurancePeople with a criminal record are encouraged to apply
Work Location: In person
Read LessJob Title: Project Manager (Case Manager in Legal Industry)
Salary Range: $62,000.00 - $90,000.00 per year
Job Type: Full-time
Location: Irvine, CA
Work Location: In person
About Apex
Apex Class Action, LLC is a rapidly growing class action administration firm based in Irvine, California. We specialize in administering settlements for wage and hour, data breach, and consumer class actions. Our team is dedicated to precision, efficiency, and providing exceptional support to our clients throughout the settlement lifecycle.
Position Overview
We are currently seeking a full-time Project Manager (Case Manager in Legal Industry) to join our team.
Please note that this role focuses on administering legal cases related to Class Action Settlements. Experience in CPG or product-based product management is not directly applicable to this position.
While prior project management experience is not required, candidates with legal experience particularly as a Legal Assistant or Paralegal are strongly preferred.
This role is fully on-site at our Irvine office.
Key Responsibilities
Oversee and execute tasks outlined in Settlement AgreementsIndependently manage all phases of the settlement lifecycle, including:NoticingClass member supportDisbursementServe as the primary point of contact for clients (e.g., attorneys) and:Obtain approvalsResolve data discrepanciesIncorporate edits to Court documentsEnsure prompt responses and request additional information as neededCoordinate with internal teams (data, mailing, disbursement, website development) to ensure timely and accurate execution of settlement tasksIdentify and resolve nuanced problems resulting from claims adjudicationSkills & Requirements
Legal Experience
1–3 years in the legal field, preferably as a Paralegal or Legal AssistantClear Communication
Ability to write articulate, concise, and professional emails to attorneysStrong Memory
Excellent ability to retain and recall detailed case-related informationReading Comprehension
Strong understanding of Court documents, including Settlement Agreements and Court OrdersAbility to integrate attorney feedback into work productAttention to Detail
Accuracy in documentation, data verification, and task executionMultitasking
Capable of smoothly switching between multiple matters and prioritiesProactivity
A self-starter who takes initiative to identify needs and move tasks forward independentlyIf you’re a detail-oriented professional with legal experience and a passion for organization, we’d love to hear from you.
Benefits:
401K w/ company matchingDental insuranceHealth insurancePaid time offVision insurance