The Advancement Assistant plays a key role in supporting the Development and Admissions Office by managing donor and student data, assisting with communications, processing donations and thank you letters, and helping coordinate special events. This position requires strong organizational skills, attention to detail, willingness to be flexible and the ability to work collaboratively in a fast-paced school environment.
Duties and Responsibilities
Development & Admissions Support
Generate, customize, and analyze reports and manage data in multiple different online software for enrollment, event management and donations Learn and manage multiple school software systems for fundraising, registration, and enrollment.Keep constituent information updated in enrollment and fundraising portals.Manage donor acknowledgments, including processing thank-you notes and related correspondence.Respond to emails and phone inquiries from families, donors, and other stakeholders.Provide donation reports, backups, and copies to the Business Office as required.Order, Prepare and distribute gifts for families and donors.Process, record, and track all donations received via mail or online platforms.Maintain up-to-date fundraising and admissions statistics, comparison charts, and reports.Update online calendar and website edits as needed.Special Event Coordination
Assist with the planning, coordination, and execution of special events including community events, school events, fundraising events, and admissions events.Create registration forms/links and manage event registration processes.Maintain and update event contact lists.Distribute invitations and manage guest communication for events.Handle event-related email and phone inquiries in a timely manner.
Desired Skills & Qualifications
· Education: Bachelor’s degree preferred.
· Experience: Prior office experience required; experience in a school or nonprofit environment a plus.
· Technology: Proficiency with Microsoft Office Suite and customer/donor management software; ability to quickly learn new systems.
· Organization: Strong organizational skills with excellent time management and the ability to prioritize tasks.
· Communication: Excellent written and verbal communication skills.
· Collaboration: Team-oriented, with a positive and professional demeanor.
· Detail-Oriented: Careful attention to accuracy in managing data, reports, and correspondence.
· Flexibility: Open to adjusting and adapting to the needs of the school and the team and willingness to pivot to different tasks as priorities change.
Position Details
Full-time, in-person position which is year-round.
Monday-Friday 8am-4pm (school year)
Monday- Thursday 9am-3pm & Friday 9am-1pm (summer months)
All school holidays (American & Jewish holidays) when the school is closed are days off
(some work in the evenings and Sundays may be required, for special events and programs.)
Should a position be offered, the applicant must pass a criminal background check, to include fingerprinting. This requirement is non-negotiable.
Ann and Nate Levine Academy believes that each individual is entitled to equal employment opportunity without regard to race, color, religion, creed, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other characteristic protected under federal, state, or local anti-discrimination laws. Levine Academy’s equal employment opportunity practices extend to recruitment, hiring, selection, compensation, benefits, transfer, promotion, training, discipline, and all other terms, conditions, and privileges of employment.
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