Job Title: Office Administrator
Location: Irvine, CA 92614 or Los Angeles, CA 90010
Salary/Payrate: $140K - $160K (some flex), bonus and AWESOME benefits!!!
Work Environment: Hybrid (2 days WFH after ramp up)
Term: Permanent / Fulltime
Bachelor’s degree required: No
Referral Fee: $1,000 - should your referral start with our client
JOB DESCRIPTION #LI-SS1
The law firm administrative manager oversees daily operations across multiple offices, ensuring efficiency, compliance, and support for legal professionals. This role involves managing office procedures, staff coordination, financial administration, and technology support to maintain a productive work environment.
***MUST HAVE LAW FIRM EXPERIENCE***
Supervisory Responsibilities
Provides leadership and strategic oversight to the Administrative Supervisor(s) and administrative support functions across all offices.Coaches, mentors, and supports Administrative Supervisor(s) in staff development, performance management, and operational effectiveness.Collaborates with Firm leadership on workforce planning, organizational needs, and administrative staffing strategies.
Office Operations & Management
Oversees the daily operations of multiple offices ensuring seamless workflow and efficiency across all departments.Develops and implements administrative policies, procedures, and best practices across all office locations.Ensures proper implementation of records management policies, overseeing document storage, retention, and disposal.Assists the CFO in maintaining vendor relationships, negotiating contracts, and overseeing service agreements.Evaluates operational performance and recommends process improvements to enhance efficiency and service delivery.Collaborates with Firm leadership to identify operational needs and support strategic initiatives.
Office Move & Facilities Management
Leads office relocations, expansions, consolidations, and workspace reconfigurations.Coordinates all aspects of office moves, including vendor selection, scheduling, communication plans, and move executions.Oversees office space planning and workplace utilization to support operational efficiency and employee needs.Manages facility maintenance projects and building-related issues with landlords, property managers, and service providers.Ensures office environments are safe, functional, and aligned with the Firm standards.
Technology & Information Systems
Serves as the primary administrative liaison between the Firm and outsourced IT provider.Coordinates onboarding and offboarding technology requests, including equipment provisioning, software access, and system permissions.Manages technology-related projects, including hardware refreshes, software implementations, office technology upgrades, and system migrations.Monitors technology service levels and escalates issues impacting business operations.Partners with IT vendor to ensure cybersecurity, data protection, disaster recovery, and business continuity standards are maintained.Develops and maintains technology policies and administrative procedures.Evaluates emerging technologies and recommends solutions that improve efficiency, collaboration, and client service.Education and/or Work Experience Requirements:
Bachelor’s degree (B.A./B.S.) from four-year college or university in business administration, management, or related field.Prior experience as a legal secretary, as well as in office management or administrative management within a legal or professional service setting. Strong understanding of legal terminology, procedures, and regulatory compliance. Strong organizational skills, record of acting with tact and diplomacy, and exceptional customer service orientation.Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers including counseling and discipling employees.Excellent computer proficiency (MS Office – Word, Excel and Outlook).Must be able to work under pressure and meet deadlines, while maintaining a positive attitude while dealing with varied personalities.Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.Job Title: Legal Administrative Assistant
Location: Costa Mesa, CA 92626
Salary/Payrate: $90K-$110K (some flex), bonus and AWESOME benefits!!!
Work Environment: Hybrid (2 days WFH after ramp up)
Term: Permanent / Fulltime
Bachelor’s degree required: No
Referral Fee: $1,000 - should your referral start with our client
JOB DESCRIPTION
Medium size law firm client is adding to their civil defense litigation team is seeking a highly experienced Litigation Legal Assistant with 8-10+ years of hands-on civil litigation experience. This is not an entry-level role. We are looking for someone who understands the rhythm of litigation and can confidently support attorneys through motions, hearing, and trial preparation. If you take pride in your work, value precision, we invite you to review this ad, apply, and become part of a team that values confidence, consistency, and ownership.
8-10+ years supporting civil litigation attorneys (defense experience strongly preferred and prior litigation secretary experience required)Advanced motion formatting (TOA/TOC), pleadings, and briefing supportState and Federal e-filing expertise, including Appellate experienceMastery of calendaring and litigation deadlinesExceptional attention to detail and organizational disciplineProactive mindset, you spot issues before they become problemsProfessional judgment and the ability to anticipate attorney needsExcellent professional communication skills and the ability to collaborate across teamsJob Title: Business Litigation Attorney
Location: Greensboro, NC and Raleigh, NC
Salary/Pay Rate: $170,000 - $190,000 + Excellent Benefits
Work Environment: Onsite with Flexibility
Term: Permanent / Full-Time
Bachelor's Degree Required: Yes (J.D. Required)
Referral Fee: AMS will pay $500 should the person you refer get hired
Overview
A highly regarded North Carolina law firm is seeking a Business Litigation Associate to join its growing litigation practice in either Greensboro or Raleigh. This is an excellent opportunity for a motivated attorney to work on sophisticated business disputes and complex commercial litigation matters while receiving hands-on responsibility and mentorship from experienced litigators.
The ideal candidate will have 2–4 years of litigation experience and a strong interest in handling complex business disputes from inception through resolution. The firm represents corporations, financial institutions, businesses, and other commercial clients in a wide variety of litigation matters throughout North Carolina and beyond.
Key Responsibilities
Represent clients in complex business and commercial litigation matters pending in state and federal courts.Draft pleadings, motions, briefs, discovery requests, discovery responses, and other litigation-related documents.Conduct legal research and prepare memoranda regarding substantive and procedural legal issues.Manage all phases of written discovery, including document review and production.Participate in and assist with depositions, hearings, mediations, and court appearances.Assist with case strategy, risk assessment, and litigation planning.Work directly with partners and clients on ongoing litigation matters.Communicate effectively with clients, opposing counsel, experts, and third-party witnesses.Assist with trial preparation, witness preparation, exhibit organization, and pretrial filings.Manage multiple cases and deadlines in a fast-paced environment.
Qualifications
J.D. from an ABA-accredited law school.Active membership in good standing with the North Carolina Bar.2–4 years of business litigation, commercial litigation, or complex civil litigation experience.Experience drafting motions, briefs, discovery requests, and legal memoranda.Experience handling discovery and participating in depositions.Strong legal research, writing, and analytical skills.Excellent attention to detail and organizational abilities.Ability to manage multiple matters and deadlines independently.Professional demeanor and strong interpersonal communication skills.Strong academic credentials required.
Preferred Experience
Commercial contract disputes.Business torts.Shareholder and partnership disputes.Real estate litigation.Fiduciary litigation.Construction litigation.Appeals and appellate briefing experience.Federal court litigation experience.
Compensation & Benefits
Excellent benefits package.Mentorship and professional development opportunities.Sophisticated and challenging litigation work.Collaborative and collegial firm culture.Long-term partnership-track opportunity.Job Title: Litigation Legal Secretary
Location: Denver, CO 80202
Salary/Payrate: $85K-$95K
Work Environment: Hybrid (3 days in office/2 wfh)
Term: Direct Hire
Bachelor’s degree required: No
Referral Fee: AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
Our client, a well-regarded national law firm, is seeking an experienced Litigation Legal Secretary to join their Denver office in support of a busy California litigation practice. This hybrid position offers the opportunity to work alongside a collaborative legal team while providing high-level administrative and litigation support.
Key Responsibilities
Prepare, edit, proofread, and format legal documents, including pleadings, briefs, motions, correspondence, and court filings.Coordinate and submit electronic filings in state and federal courts (e-filing experience preferred).Maintain and organize client files, case records, and legal documentation.Manage attorney calendars, deadlines, court dates, meetings, and appointments using Outlook and calendaring software.Arrange travel itineraries and handle attorney expense reports and reimbursements.Enter, review, and revise attorney time entries, billing information, and litigation task codes.Assist with pre-bills, client invoices, vendor payments, and check requests.Provide professional administrative support, including phone coverage and client communication.Ensure all legal documents are accurate, complete, and filed within required deadlines.Support attorneys with day-to-day practice management and administrative operations.Qualifications
Required: California litigation experience.5+ years of experience as a Legal Secretary, Legal Assistant, or Litigation Secretary.Strong knowledge of litigation procedures, legal terminology, court rules, and document preparation.Experience with legal technology including LexisNexis, PACER, ECF, Milana, Concur, document management systems, and electronic filing platforms.Advanced proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).Experience preparing Tables of Contents and Tables of Authorities.Typing speed of 65+ WPM with exceptional accuracy.High school diploma required; associate's or bachelor's degree preferred.Job Title - Litigation / Paralegal Hybrid (Legal Assistant)
Location - Philadelphia, PA
Salary/Pay Rate - $90,000–$110,000 annually (Exceptional candidates may be considered up to $120,000)
Work Environment - Hybrid (4 on/1 WFH; can possibly negotiate 3 on/2 WFH)
Term - Direct Hire | Full-Time
Bachelor's Degree Required - No
Referral Fee - $500
Job Description -
AMS Staffing is seeking a Litigation/Paralegal Hybrid Legal Assistant to support a busy practice consisting primarily of Insurance Recovery and Public Finance matters. This position will support approximately two to three attorneys and is ideal for a legal professional who enjoys working in a fast-paced, high-volume litigation environment while providing both legal assistant and paralegal support.
The successful candidate will possess strong litigation support skills, exceptional organizational abilities, experience managing complex attorney calendars and deadlines, and significant experience with both electronic and paper court filings. Pennsylvania county filing experience is highly desirable due to the volume of paper filings required throughout the state.
Key Responsibilities
Support approximately 2–3 attorneys within the Insurance Recovery and Public Finance practice groups. Prepare, revise, proofread, and finalize correspondence, pleadings, discovery, memoranda, agreements, and other legal documents. Maintain complex attorney calendars, court deadlines, and reminder systems. Coordinate meetings, appointments, conference calls, and travel arrangements as needed. Perform electronic filings in both state and federal courts. Prepare, coordinate, and process paper filings, including Pennsylvania county court filings. Open new matters, coordinate conflict checks, maintain client files, and prepare files for storage or closing. Process attorney billing, review prebills, and assist with billing edits. Screen telephone calls, manage attorney communications, and maintain positive client relationships. Coordinate incoming and outgoing mail, courier services, and overnight deliveries. Assist with additional legal assistant and administrative responsibilities as needed. Maintain strict confidentiality regarding client matters.Required Qualifications
Previous law firm experience required. BigLaw experience strongly preferred. Experience supporting litigation attorneys in a fast-paced legal environment. Experience with electronic court filings. Experience with paper court filings. Pennsylvania county filing experience strongly preferred. Strong calendaring and deadline management skills. Excellent proofreading, grammar, and document production abilities. Outstanding organizational and multitasking skills. Ability to prioritize competing deadlines while working independently.Preferred Experience
Insurance Recovery litigation. Corporate litigation. Public Finance. Personal Injury litigation backgrounds are acceptable. Legal malpractice backgrounds are not preferred.Preferred Software
Microsoft Office Suite iManage Intapp Chrome River (current version)Compensation & Benefits
$90,000–$110,000 annual salary. Exceptional candidates may be considered up to $120,000. Transportation benefit available. No parking allowance. Excellent benefits package. No billable hour requirement.
Job Title: Associate Attorney
Location: San Diego, CA 92101
Salary/Payrate: $140-175K annually and AWESOME benefits!!!
Work Environment: Hybrid (3-4 days WFH)
Term: Permanent / Fulltime
Bachelor’s degree required: Yes
Referral Fee: AMS will pay $500 should the person you refer gets hired
A mid‑sized law firm is seeking a Litigation Associate Attorney with at least three years of civil litigation defense experience. This role is ideal for an attorney who values a collaborative environment, reasonable expectations, and a strong focus on quality of life while working with appreciative clients.
Position Overview: The Litigation Associate will handle a range of civil defense matters, including motion practice, depositions, case development, and appellate work. Candidates should be proactive, detail‑oriented, and comfortable managing matters independently while working closely with partners and colleagues.
Responsibilities:
Draft and argue motions and support written advocacy throughout the litigation process.Take and defend depositions of parties, witnesses, and experts.Conduct factual investigation and assist with case strategy and development.Handle appellate assignments, including writs and appeals.Communicate effectively with clients, experts, and internal teams.Qualifications:
Active California Bar license in good standing.Minimum of three years of civil litigation defense experience.Strong writing, research, and analytical skills.Proficiency with MS Word, Outlook, and Adobe Acrobat.Ability to work both independently and collaboratively.Detail‑oriented, organized, and proactive in managing deadlines.Benefits:
Medical, dental, and vision coverage.401(k).Flexible spending account.Life insurance.Bar dues paid.Paid time off.Reasonable billable hour expectations.Productivity‑based bonus program.Access to advanced legal research tools.Job Title: Commercial Litigation Paralegal (Case Manager)(Temp)
Location: New York NY 10118
Salary/Payrate: $30.00-$35.00 contract hourly rate (W2
Work Environment: 100% Onsite
Term: Contract (3+ months)
Bachelor’s degree required: Yes
Referral Fee: AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
Our client, a respected boutique litigation law firm based in Midtown Manhattan, is seeking a Temporary Commercial Litigation Paralegal to assist their attorneys during a busy trial period. This is an excellent short-term opportunity for an experienced paralegal to contribute immediately in a fast-paced, professional environment.
Key Responsibilities
Assist attorneys in all phases of trial preparation, including organizing case files and exhibits.Create and maintain trial and exhibit binders (both electronic and hard copy).Conduct legal research using Westlaw and summarize findings.Prepare, proofread, and format legal documents, pleadings, and correspondence.Manage discovery materials and maintain document organization for ongoing litigation.Provide general litigation support as needed to attorneys and staff.
Qualifications
Minimum of 3 years of commercial litigation experience in a law firm environment.Proficiency with Westlaw and Microsoft Office Suite.Strong attention to detail and ability to work efficiently under tight deadlines.Excellent organizational and communication skills.Availability to work onsite in Midtown Manhattan for the full three-month duration.Job Title: Litigation Legal Administrative Assistant
Location: Dallas TX 75201
Salary/Payrate: $70K-$85K annually and AWESOME benefits!!!
Work Environment: Hybrid (1 day WFH after initial ramp up period)
Term: Permanent / Fulltime
Bachelor’s degree required: No
Referral Fee: AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
Our client is looking to hire an experienced Litigation Legal Administrative Assistant in their Business Litigation Practice Group in the Dallas office. This position offers an exciting opportunity to work closely with experienced attorneys on complex business litigation cases.
It is not required, but if you have Intellectual Property experience, that’s a huge plus
Duties and Responsibilities:
Provide secretarial and administrative support to attorneys.Prepare and edit legal documents and correspondence, including tables of content and tables of authority; proofread for accuracy and completeness; save documents to the document management system.Proofread briefs.Docket case deadlines.File documents in state and federal courts.Review, organize, and process client billing in a timely manner.Research and respond to requests for information from attorneys and clients.Enter attorney time; review and revise timesheets accurately.Manage and monitor the calendaring of deadlines and key dates.Schedule and coordinate meetings; interact with clients and other contacts.Coordinate business travel arrangements.Develop and organize both electronic and physical files; maintain efficient organizational systems.Prepare conflict of interest checks and open new client files.Prepare engagement letters and conflict waivers.Coordinate with Audit Committee to prepare audit responses for clients.Process expense reports/reimbursement requests.Assist assigned attorneys with CLE compliance and business development activities.Perform other duties as assigned.
Job Requirements:
Minimum of 3 years of experience as a legal assistant in a law firm.Prior litigation experience required.Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), including generation of tables of content and tables of authority.Strong working knowledge of document management systems.Excellent verbal and written communication skills.Exceptional attention to detail and organizational abilities.Proven ability to manage multiple priorities and meet competing deadlines.Strong interpersonal and teamwork skills with a high degree of professionalism.Demonstrated discretion in handling confidential and sensitive information.Ability to work a later daytime shift to support team and business needs.Flexibility to work overtime as needed.Flexibility to attend trials as support when needed.Job Title: Administrative Support Assistant
Location: New Orleans LA 70170
Salary/Payrate: $50K-$60K annually and AWESOME benefits!!!
Work Environment: Onsite
Term: Permanent / Fulltime
Bachelor’s degree required: No
Referral Fee: AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
The Administrative Support Assistant will provide comprehensive support to attorneys in a variety of practice groups. This role is ideal for someone that is looking to start their career as a Legal Administrative Assistant and is a detail-oriented professional who thrives in a fast-paced environment and enjoys working collaboratively with legal teams to deliver exceptional service to clients.
There are multiple positions available.
Duties include but are not limited to the following:
Comprehensive range of secretarial supportDrafting and composing letters and other correspondence to clientsHeavy word processing such as typing and/or formatting large agreements andredlining documentsFile maintenance and management within the firm’s document management systemTelephone communication with clientsSupport multiple attorneys, i.e. calendaring, travel arrangements, reimbursements.Open new matters and client filesEnter and proof attorney time for billingAssisting with monthly client invoices (proformas)Assist fellow secretaries as neededRequired Education and Experience:
College degree preferredProficiency in Microsoft office; Word, Excel, PowerPoint ad OutlookSelf-starter with a high degree of attention to detailAbility to multi-task in a fast-paced deskExcellent spelling and grammarJob Title: Legal Support Specialist
Location: San Francisco CA 94105
Salary/Payrate: $110K-$115K annually
Work Environment: Hybrid (2 days WFH)
Term: Permanent / Fulltime
Bachelor’s degree required: No
Referral Fee: AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
Although this position mentions tax experience, it is more of a priority for the candidate to have experience in the following: Business Litigation, Commercial Real Estate, Intellectual Property, Labor and Employment are the ideal practice areas
This position provides high-level secretarial and administrative support to five or more attorneys. Provides a wide range of administrative and document processing services in the Tax and Litigation departments.
Key Responsibilities
Maintain and organize litigation case files (electronic and physical), ensuring accuracy, consistency, and compliance with firm and court protocolsPrepare, format, proofread, and process legal documents, including pleadings, motions, discovery materials, and correspondenceCoordinate and execute e-filings in state and federal courts, ensuring adherence to jurisdictional rules and deadlinesMaintain litigation calendars and track key dates, including court appearances, filing deadlines, and depositionsAssist with discovery processes, including document collection, review, production, and organizationPrepare deposition materials, exhibits, trial binders, and hearing notebooksManage document databases, including scanning, coding, and organizing case materials for efficient retrievalConduct basic legal and factual research to support case strategy and attorney requestsTrack and manage service of process and document deliveries, ensuring proper execution and documentationSupport trial preparation, including coordination of logistics, materials, and schedulingAssist with preparation of tax-related legal documents, filings, and correspondenceCompile and organize documentation for tax planning and transactional mattersPrepare tax agendas, reports, and supporting materials for client mattersAssist in assembling and maintaining closing binders and transaction recordsManage attorney calendars, including scheduling of meetings, court appearances, and client engagementsHandle time entry, matter opening, engagement letter preparation, and billing coordination, including invoice review and processingArrange travel and process expense reimbursementsManage attorney phone lines, screen calls, and communicate messages effectivelyCommunicate professionally with clients, opposing counsel, courts, and internal stakeholdersPrepare reports, correspondence, and general administrative documentationProvide overflow and backup support to other legal support staff as neededContribute to team operations by supporting workflow demands across litigation and tax practices
Qualifications
Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondenceKnowledge of or willing to learn tax litigation laws as they relate to individuals, partnerships, estates and corporations. Familiarity with IRS, State and local tax agencies, including Franchise Tax BoardStrong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needsStrong attention to detail, organizational skills and ability to manage time effectivelyExcellent interpersonal skills, communication skills and the ability to collaborate well on a teamPosition also requires the ability to work under pressure to meet strict deadlinesBachelor’s Degree or equivalent experience preferredMinimum 5 years of experience as a legal secretary in a business law practice with exposure to the tax litigation practice area