Americor is looking for an organized and proactive Office Coordinator to keep our daily operations running smoothly. In this role, you’ll be the go-to person for managing office communications and ensuring that essential tasks and procedures are handled efficiently. From coordinating and maintaining a master schedule of meetings and commitments to managing office supplies and overseeing all incoming and outgoing communications—calls, emails, mail, and more—you’ll play a key part in keeping our team connected and on track.
JOB RESPONSIBILITIES
Act as a receptionist to walk-in trafficManage the office supplies; handle stocking, distribution, and orderingManage the kitchen/breakroom supplies: work with vendors, order paper goods, coffee, and cleaning supplies, make coffeeAssists with administrative processes such as maintenance & equipment requests and other events and projectsAdditional responsibilities include receptionist duties, answering phone calls, transferring callers as appropriate, processing mail and invoicesProvide general administrative support, such as keeping detailed and accurate record keeping of office supplies and inventory, visitor requests, vendor contacts, etc.This position assists with human resources activities such as interview coordination, assembling new hire kits, and other special projectsOrganize and book employee/client/department business travel, luncheons, and company eventsLiaise with vendors, contractors, & departments within the companyAssist and work closely with our Executive Assistants, Office Logistics Coordinator, and Facilities ManagerOrganize package orders, pickups, returns, shipments, etc., and provide respective updatesMaintain professional relationships with internal departments and customers; reliable, confidential, punctual, tactful, considerate of others, and practice open communication Must be able to lift up to 40 pounds.REQUIREMENTSAdaptable, flexible, and willing to continuously learn in a high-growth cultureAbility to multitask and prioritize in a fast-paced environmentSolutions-oriented and ability to work independently and as a team playerExceptional communication skills across all mediums, such as oral, written, etc.Excellent interpersonal skills with an optimistic and outgoing personality.Ability to thrive in a lively, team-oriented work environment but also skilled in working independently and following through on assignments with minimal direction
EDUCATION & EXPERIENCE1-2 years of relevant experience in an office environmentProficient in Google and Microsoft Office suiteHigh School Diploma or Equivalent; some college preferred
Compensation: $19.00-$22.00 per hour
Work Location: 18200 Von Karman Ave, Irvine, CA 92612
Work Hours: Full Time 40 hours per week
This job description does not include every duty or responsibility. This is just a general description and is subject to change at the supervisor's discretion.
This is not a contract of employment. Everyone is responsible for reading and complying with all duties, requirements, and responsibilities contained herein, and any subsequent revisions.
Americor is an Equal Opportunity Employer; we prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
Notice to Agencies: Americor. (the "Company") has an internal recruiting department. Americor may supplement that internal capability from time to time with assistance from temporary staffing agencies, placement services, and professional recruiters ("Agency"). Agencies are hereby specifically directed NOT to contact Americor. employees directly in an attempt to present candidates. The Company’s policy is for the internal recruiting team or other authorized personnel to present ALL candidates to hiring managers. Any unsolicited resumes sent to Americor. from a third party, such as an Agency, including unsolicited resumes sent to a Company mailing address, fax machine, or email address, directly to Company employees, or to the resume database, will be considered Company property. Americor. will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Americor. will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.
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