SUMMARY
We are seeking an Administrative Assistant with 2–4 years of experience, including knowledge of accounts and invoicing. Candidates should be based near the office location.
Contract 90 Days with posible extension
RESPONSIBILITIES
Filing and collecting invoicesSubmitting invoices within the systemAccurately entering invoice data into the system.Requirement:
Experience with ERP systems such as SAP, NetSuite, Concur, or similar accounting software
Familiarity with Bill.com
Basic understanding of Excel
Read LessThe Conventions Specialist II position is responsible to coordinate the creation of an event and each step throughout the complete process. This includes the shipment and return of each event, follow up for unreturned items, as well as cleanup of all items that may have been consumed during an event. It also includes the SAP creation and maintenance of the information that allows the event to be tracked throughout the systematic process steps. Daily interactions with the Marketing, Sales, and Logistics teams, as well as the administrative support associated with these teams is necessary to perform this job. Coordination with all Conventions team associates is necessary to be successful in this role. This role is required to be able to consult with our internal Customers to provide the guidance needed.
This is Part-time position, 20 hours a week. 8:30 AM to 12:30 PM.
Contract 12 months
Responsibilities
Position is responsible to manage process once the original event request has been processed and the ICS approved. This portion of the process will confirm the availability of inventory for each event and communicate confirmations to the event owner.Ownership of the overall order management within the department.Position will manage the Inventory planning for each event, with a goal of 1st pass 90%+ fill rate.Serve as a mentor to those in the Convention Coordinator I position.Creation and tracking of all events as described in the SOP for this process.Responsible for the periodic update of available inventory master file for use at events.Process and coordinate all incoming requests for Convention shipments out of the Auburn warehouse or from field locations.Enhanced Product Knowledge is required. Is able to act in a consultative fashion when working with request, to suggest appropriate options and alternatives.Work with Marketing and Sales to manage product requests for company conventions, lab events and meetings.Collaborate with the warehouse team to coordinate all shipments and maintain proper inventory levels.Ability to make product purchases to backfill inventory lost and damaged.Process daily, weekly, or monthly reports as requested.Ensure all problems are resolved and follow-up is completed in a timely manner and according to service level agreements.Stay current on promotions, procedures, policies, product updates and system changes.
Requirements
Must be punctual, able to sustain attendance guidelines, and work hours as assigned.
Position also requires sitting for long periods of time.
Ability to sit at a computer for most of the workday.
Ability to use the phone for prolonged periods throughout the day.
Must be able to work remotely and have an adequate space in the home to work comfortably.
The position requires excellent organizational skills to maintain prioritization of responsibilities and workload.
Requires the ability to multi-task as orders and calls may need to be taken simultaneously.
Incumbent must pay attention to details in order to provide accurate information and available options to account executives.
Degree Requirements:
A minimum education level of a High School Diploma, with an advanced degree preferred
Read LessSummary
We are seeking a detail-oriented Leave Coordinator to join our team on a 6-month contract in Folsom, NJ.The Leave Coordinator will be responsible for supporting the administration of employee leave programs. This is an HR data entry and leave administration support role.Key Details:Work Schedule: Approximately 25 hours per weekShift: 8:00 AM – 4:30 PMWork Arrangement: Hybrid (2 days onsite)Contract Duration: 6 monthsExperience Required: 1–3 yearsInterview Process: 2 rounds (vis Virtual call)Job Duties & Scope of ResponsibilityThe Leave Coordinator will be responsible for high-volume, detail-oriented administrative support, including:Receive approved leave information and updates from the Third-Party Administrator (TPA).