Summary: This position is responsible for providing administrative support to senior executives, Human Resources and providing support of APS employees for all ADVICS Group companies. The position is responsible to provide ADVICS locations HR management with assistance and support in the onboarding of ADVICS Japan Expat.
Essential Job Responsibilities and Duties:
Provide necessary support and coordination of needs for APS members assigned to ADVICS group companies through the following duties:
1. Communicate with ADSJP HR on Expat assignments, including new and returning expats, personnel information and job changes, and expat assignment changes to initiate all necessary preparation at each U.S. site.
2. Coordinate expat orientation, including all paperwork required to work in the U.S., and APS benefits explanation. Assist local HR representatives in fulfilling the necessary requirements to start the job. Assist lifeline set up; including, but not limited to, SSN application, opening bank account, housing and utility set up, obtaining insurance, moving arrangements, and driver’s license application.
3. Primary contact between expats and ADSJP HR for any personnel issues and required benefit requests and approval process, including housing assistance, temporary return to Japan, dependent education support etc.
4. Collect, organize, and maintain personnel information including immigration status from expats in all sites and update HR systems timely.
5. Arrange check request for non-business-related expats expenses and submit to APS.
6. Assist returning expats on moving arrangements, closing various accounts in the U.S., and coordinate end of expat assignment return with ADSJP HR.
7. Assist returned expats on maintaining their personal bank account and payments for 3 months and close their bank account.
8. Point of contact for local hire immigration issues for North American sites, including new visa application, renewal, permanent residency, business trips and expatriate assignments from the U.S. to other countries
9. Primary administrative support to the President of ADVICS North America.
10. Responsible to provide relocation assistance to members relocating from Japan Head Office.
11. Perform inspection, servicing, and repair of company-owned pool vehicles to ensure they are safe and reliable to be operated for ADVICS members. Keep and maintain all the pool car records.
Other Responsibilities and Duties:
1. Responsible for performing administrative support for ADVICS Japan
2. Translation of presentations, documents, etc. from Japanese to English and vice versa.
3. Act as main contact for Japanese Business Society of Detroit, Japan America Society of Greater Cincinnati, TPC Golf Membership and other formal and informal societies of which the Company belongs. This will include newsletter distribution and event arrangement
4. Work related event planning for President and Human Resources Department.
5. Maintain and support the HR/GA/Corporate planning administration of the company intranet homepage, shared documents, announcements, pictures, etc.
6. Maintain employee files and records ensuring record retention guidelines are followed.
7. Understands Human Resources policies and procedures.
8. Invoice processing for Human Resources through Concur platform
Work Environment and Physical Demands:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The work is performed in a typical office setting. The work is mostly sedentary.
The noise level in the work environment is usually moderate. Open office environment exists.
This position requires extensive verbal and written communication with others internal to the company and with external vendors and applicants.
Required to work additional hours as necessary.
Equipment and Supporting Services
- Basic Equipment needed is Computer, Phone, Business Cards and Security Badge.
- Additional Equipment needed is Company Credit Card.
- Cell Phone optional: BYOD (Bring Your Own Device) allows the use of personal smartphone or iPad tablet to be connected to company apps
Qualifications:
Education and Experience:
-Desired qualifications: Degree in related field with 4 years of executive administrative experience.
- Bilingual required (Japanese & English)
- Minimum qualifications: A minimum of 2 years’ administrative or experience or an equivalent combination of education and experience.
- Proficient in Microsoft Office products, Email, Internet, and other miscellaneous electronic devise and software products.
- Ability to manage multiple competing deadlines effectively and professionally - Maintain confidentiality of sensitive information.
- Knowledge and experience in immigration processes and procedures are desired.
Special Skills:
- Ability to speak Japanese Language including reading and writing at fluent level.
- Ability to perform complex and confidential administrative and secretarial duties for President, Executives and Managers in multiple departments.
- Ability to meet multiple deadlines effectively and professionally.
- Skill in organization large amounts of data, reports, presentations in an efficient and easily retrievable manner.
- Skill in effectively participating in teams made up of peers, subordinates and managers.
- Skill in communicating with others in different departments and to other people outside the organization verbally and through writing.
- Ability to use MS Office products, MS Project, MS Access, Email, Internet, Voicemail, and other miscellaneous electronic devices and software products.
About Us:
ADVICS has a global network for the development, production, and sales of our products, with facilities in North America, Central America, Asia, and Europe. We can supply the very best systems for our customers' needs, anywhere in the world.
As an integrated supplier, we develop all components of our brake systems, including the brake pads, and utilize all resources of the ADVICS group to provide the world's best brake systems. By exceeding customer expectations and providing local service, we strive to promote safety on all of the world's roads.
Summary
ADVICS North America is seeking an innovative, results-oriented Corporate Senior Production Control Specialist to enhance production control processes and support warehouse operations across the organization. Using Microsoft Power Platform applications, business intelligence tools, and emerging digital technologies, this role will transform data into actionable insights that improve planning accuracy, operational efficiency, and overall supply chain performance.
The ideal candidate will proactively identify opportunities for process improvement, develop and implement digital solutions, and lead initiatives that automate manual activities, integrate data from multiple sources, and standardize best practices across the organization. By combining strong production control expertise with a continuous improvement mindset, this individual will drive sustainable operational enhancements, enable data-driven decision-making, and strengthen cross-functional collaboration in support of ADVICS North America's strategic objectives.
Essential Job Responsibilities and Duties
Warehouse & Supply Chain Support
• Lead warehouse forecast planning and demand analysis
• Manage inventory ordering, replenishment, and optimization
• Track transit and container movement to ensure timely delivery
• Oversee warehouse inventory accuracy and performance
• Support warehouse cost analysis and cost reduction strategies
Production Control & Operations
• Manage mass production build out planning and execution
• Coordinate customer surveys and reporting
• Oversee release and shipping management systems
• Create and maintain master data
• Conduct data analysis and develop KPI reporting
• Manage engineering change processes
• Confirm supply chain capacity and identify constraints
• Lead and support cross functional cost reduction initiatives
Continuous Improvement
• Drive data driven decision making through trend analysis
• Identify root causes and implement effective countermeasures
• Support on-time delivery improvement for mass production
• Promote and participate in ongoing Kaizen and problem solving activities
• Develop and implement digital solutions, and lead initiatives that automate manual activities, integrate data from multiple sources, and standardize best practices across the organization.
Work Environment and Physical Demands
The work environment characteristics described below represent those an employee may encounter while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.
• This role requires frequent communication with suppliers, internal teams, and customers through verbal and written channels, both in person and remotely.
• Most duties are performed in a standard office environment, with occasional on site physical inventory counts.
• The noise level is typically moderate, consistent with an open office setting.
• Work involves routine and repetitive tasks that require selecting and applying established policies and procedures.
• Additional working hours may be required to meet business deadlines; some travel is required.
Qualifications
Education and Experience:
• Minimum of 5 years of experience in Production Control or Supply Chain Management
• MRP/ERP system experience required
• Preferred Bachelor’s degree in Supply Chain Management, Operations Management, Business Analytics, or Business, or a closely related discipline.
• Strong understanding of warehouse management systems, inventory control, demand/order analysis, risk management, and logistics operations
• Working knowledge of Oracle Applications preferred
• Automotive industry experience preferred, especially within a Japanese American organization
• Preferred Digital & Analytical Skills, Microsoft Power Platform- Power BI, Power Apps
• Preferred Data Analytics Capabilities- Dashboard development, KPI Design, Trend Analysis, Data Visualization
• Preferred Advanced Excel capabilities (pivot tables, macros, data analysis tools)
• Preferred APICS/CSCP Certification
Special Skills:
• Excellent cross functional communication skills, both verbal and written
• Demonstrated ability to work independently, take initiative, and resolve issues proactively
• Team oriented mindset with the ability to collaborate across all levels of the organization
• Highly detail oriented and data driven
• Self motivated with a positive, professional attitude
About Us:
ADVICS has a global network for the development, production, and sales of our products, with facilities in North America, Central America, Asia, and Europe. We can supply the very best systems for our customers' needs, anywhere in the world.
As an integrated supplier, we develop all components of our brake systems, including the brake pads, and utilize all resources of the ADVICS group to provide the world's best brake systems. By exceeding customer expectations and providing local service, we strive to promote safety on all of the world's roads.
Summary
This position supports the accounting group located in our Cincinnati Area Office. This includes process improvement, staff management and assistance in the accurate development of financial statements. This position is responsible for monitoring and maintaining controls on Inventory, Fixed Assets, Leases, Accounts Payable. Accurate reporting and finalization of monthly Profit and Loss and Balance Sheet statements. The position will provide leadership to and work cooperatively with members from all departments in the organization, and with internal affiliate companies and external organizations.
Essential Job Responsibilities and Duties
1. Responsible for maintaining accurate inventory records, ensures proper valuation, perform physical inventory, and partners with Operations to resolve discrepancies.
2. Manages the fixed asset subledger, including capitalization, depreciation, CIP tracking, and retirements. Ensure compliance with capitalization policies and prepare monthly roll forwards and reconciliations.
3. Maintains the lease portfolio with lease software and records ROU asset and lease liability activity in compliance with ASC 842. Processes monthly lease entries, handles modifications, and performs reconciliations and disclosures.
4. Oversee daily AP operations, including invoice processing, 3 way match, vendor management, and payment run. Ensures accuracy, timeliness, and compliance with tax and internal control requirements.
5. Oversee payroll processing to ensure accurate and timely compensation, proper tax withholding, and compliance with federal, state, and local regulations. Reviews payroll reports, reconciles payroll-related accounts, and collaborates with HR to resolve discrepancies.
6. Prepares and reviews journal entries, account reconciliations, and flux analyses to support timely and accurate financial reporting. Leads assigned close activities and collaborated with cross-functional teams to ensure completeness and accuracy.
7. Identifies opportunities to streamline workflows, automate reporting, and enhance ERP/close-system usage. Develops and maintains SOPs to strengthen accounting accuracy and efficiency.
8. Support and mentor staff while coordinating with Operations, Procurement, and other teams to resolve issues. Communicates risks, provides guidance, and improves cross-functional processes.
9. Assist in the preparation and completion of our annual financial and J-Sox audits and internal audit as required.
Other Responsibilities and Duties
1. Assist in updating management and/or executives on the production accounting group activities through meetings and/or reports, including tracking and reporting to senior management changes which impact financial statements.
2. Other special projects, tasks or duties as assigned by supervisor and/or management.
Work Environment and Physical Demands
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- The work is performed in a typical office setting. The work is mostly sedentary.
- This position requires extensive communication with others internally with the company and with external customers and suppliers verbal and written.
- Required to work additional hours to meet deadlines, as necessary.
Equipment and Supporting Services
- Basic Equipment needed is Computer, Desk Phone, Business Cards and Security Badge.
- Special Equipment is access to the Oracle accounting software and systems.
- Cell Phone optional: BYOD (Bring Your Own Device) allows the use of personal smartphone or iPad tablet to be connected to company apps
Qualification Requirements
Education and Experience:
Desired Qualifications:
- Bachelor’s Degree in related field with a minimum of 8 years accounting experience and 3 years of management experience.
Special Skills:
- Ability to manage multiple competing deadlines effectively and professionally.
- Knowledge of Oracle and other financial reporting tools.
- Ability to organize large amounts of data, reports, presentations in an efficient and easily retrievable manner.
- Participate in a team setting made up of subordinates, peers, and managers.
- Verbal and written communication with others both internally and externally.
- Knowledge of GAAP Principles related to Inventory, Fixed Assets, AP, Payroll and Benefits.
- Ability to use MS Office products, MS Project, MS Access, Email, internet, Voicemail, and other miscellaneous electronic devices and software products.
Certificates, Licensees, Registrations:
- None Required.
About Us:
ADVICS has a global network for the development, production, and sales of our products, with facilities in North America, Central America, Asia, and Europe. We can supply the very best systems for our customers' needs, anywhere in the world.
As an integrated supplier, we develop all components of our brake systems, including the brake pads, and utilize all resources of the ADVICS group to provide the world's best brake systems. By exceeding customer expectations and providing local service, we strive to promote safety on all of the world's roads.
Summary
This position plans, executes and analyzes the functions of the production accounting group located in our Cincinnati Area Office. This includes process improvement, staff management and assistance in the accurate development of month-end and annual financial statements. This position is responsible for overall quality of daily production accounting transaction processing and is required to work with counterparts in related manufacturing plants to ensure accuracy. The position will provide leadership to team members and work cooperatively with members from all departments in the organization, internal affiliate companies and external organizations.
Essential Job Responsibilities and Duties
1. Responsible to act as the primary point of contact for Accounting Operations – Production.
2. Managing daily operations, coordinating closing activities, assisting in financial reviews and submissions.
3. Treasury support of cash application and dispute management transactions, and document creation approvals.
4. Responsible for accurate production accounting of high-volume AP/AP processing.
5. Manage timely closure of the General Ledger (Sales, Cost of Goods Sold, AR, and AP) month-end and year-end.
6. Manage completion of operation related journal entries and account reconciliation
7. Strong data management and usage of Microsoft Power Bi for financial reporting.
8. Prepare monthly reporting package(s) to Parent Company and Maintain J-Sox documentation.
9. Support Tax preparations and filings activities.
10. Assist the preparation and completion of our annual financial and J-Sox audits and internal audits as required. Serve as the secondary point of contact for all audit-related activities.
11. Support development and training of employees and lead documentation process for operations.
12. Assist in working with the Non-Production Assistant Manager and Manager, on Company and Department KPI initiatives.
Supervisory Responsibilities and Duties
1. Direct the Production Accounting Group member activities, specifically the processing of high-volume multiple customer and multiple plant facilities daily transaction in the Oracle system.
2. Supervise the activities of the Production Accounting Group members on all monthly Accounts Payable and Accounts Receivable (AP/AR) open issues.
3. Direct the efforts of the Production Accounting Group by assigning and distributing work, scheduling and prioritizing work assignments, and reviewing completed work while balancing workflow and deadlines.
4. Guide and assist Production Accounting Group with work activities including by helping in the completion of work assignments, as necessary.
5. Monitor and review the performance of the Production Accounting Group, recommending changes as necessary.
6. Assist in the development, implementation and management of accounting processes and systems.
7. Assist the accounting management team in creating and maintaining the department’s budget.
Other Responsibilities and Duties
1. Assist in updating management and/or executives in the production accounting group activities through meetings and/or reports, including tracking and reporting to senior management changes which impact financial statements.
2. Collect information from others internally, plant or Tier II on resolution of issues to prepare for customer/supplier required update meetings, including support in compliance with customer/supplier requirements.
3. Access and maintain Customer required websites such as GM, Ford, Honda or Toyota systems, as required.
4. Other special projects, tasks or duties as assigned by supervisor and/or management.
Work Environment and Physical Demands
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- The work is performed in a typical office setting. The work is mostly sedentary.
- This position requires extensive communication with others internally with the company and with external customers and suppliers verbally and written.
- Required to work additional hours to meet deadlines, as necessary.
Equipment and Supporting Services
- Basic Equipment needed is Computer, Desk Phone, Business Cards and Security Badge.
- Special Equipment is access to the Oracle accounting software and systems.
- Cell Phone optional: BYOD (Bring Your Own Device) allows the use of personal smartphone or iPad tablet to be connected to company apps
Qualification Requirements
Education and Experience:
Desired Qualifications:
- Bachelor’s Degree in related field with a minimum of 8 years accounting experience and 3 years of management experience.
Special Skills:
- Ability to manage multiple competing deadlines effectively and professionally.
- Knowledge of Oracle includes the financial, controlling and material management module interfaces.
- Ability to organize large amounts of data, reports, presentations in an efficient and easily retrievable manner.
- Participate in a team setting made up of subordinates, peers, and managers.
- Effectively verbal and written communication with others both internally and externally.
- Knowledge of GAAP Principles, AP, AR, Payroll and Journal Entries, and accounting for Fixed Assets and Inventory.
- Ability to use MS Office products, MS Project, MS Access, Email, internet, Voicemail, and other miscellaneous electronic devices and software products.
Certificates, Licensees, Registrations:
- None Required.
About Us:
ADVICS has a global network for the development, production, and sales of our products, with facilities in North America, Central America, Asia, and Europe. We can supply the very best systems for our customers' needs, anywhere in the world.
As an integrated supplier, we develop all components of our brake systems, including the brake pads, and utilize all resources of the ADVICS group to provide the world's best brake systems. By exceeding customer expectations and providing local service, we strive to promote safety on all of the world's roads.
