Job Summary:
The Office Assistant provides administrative and clerical support to ensure efficient operations across various departments and companies. This role involves handling daily administrative tasks, assisting staff with organizational duties, and maintaining smooth office functions.
Key Responsibilities:
Perform general clerical duties including photocopying, scanning, mailing, and filing.Greet and assist walk-in clients and visitors.Answer and direct phone calls in a professional manner.Maintain and organize office records, documents, and supplies.Schedule meetings, appointments, and conference rooms.Prepare and edit correspondence, reports, and presentations.Support basic bookkeeping tasks such as data entry and invoice tracking.Learn and adapt to various software programs as needed.Handle incoming and outgoing mail and deliveries.Assist the sales department with advertising tasks (no direct sales involved).Verify accuracy of paperwork before sending to customers.Provide general administrative support to management and other staff as needed.Qualifications:
High school diploma or equivalent (Associate’s degree preferred).Proven experience as an office assistant, administrative assistant, or in a related role.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Bookkeeping skills is a plus.Excellent organizational and time management skills.Strong communication and interpersonal abilities.Attention to detail and problem-solving skills are a must.Ability to multitask and work independently is a must.Working Conditions:
Primarily office-based environment with occasional exposure to manufacturing settings.Flexible working hours available. Read Less