We are seeking a detail-oriented Construction Project Coordinator to support project management teams within a fast-paced building systems environment. This is an excellent opportunity for someone with experience in construction, HVAC, or facilities projects looking to grow within a global organization. Key Responsibilities Support project activities including RFI's, RFP's, submittals, and project documentation Assist with subcontract processing , including documentation, compliance, and invoice tracking Manage and organize project files , including proposals, communications, and contract documents Coordinate project closeout activities such as as-builts, final invoicing, warranty documentation, and project records Prepare and compile submittal packages (drawings, BOMs, schedules, diagrams) Assist with material procurement using internal purchasing systems Enter and track project schedules, costs, and financial data Support customer invoicing and cost tracking activities Coordinate with project managers to ensure timely updates and accurate reporting Assist in safety program coordination , ensuring compliance with training and reporting requirements Provide general administrative and operational support to the project team. Required Qualifications Experience supporting construction, HVAC, or building maintenance projects Knowledge of project documentation processes (RFI, RFP, submittals, etc.) Strong proficiency with Microsoft Office (Excel, Word, Outlook) Excellent communication and organizational skills Ability to manage multiple tasks and priorities in a fast-paced environment Preferred Qualifications Experience working with government or regulated projects Familiarity with Microsoft Project or similar tools Advanced skills in Excel and PowerPoint Basic understanding of project accounting, costing, or budgeting Experience coordinating subcontractors and vendor documentation Education High School Diploma or equivalent required Associate's or Bachelor's degree preferred
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