Location: Portsmouth, VA
Schedule: Monday-Friday, 8:00 a.m.-4:30 p.m.
Job Overview:
We are seeking a dependable and detail-oriented Administrative Assistant to join our team. The ideal candidate must be skilled in Microsoft Excel, Word, and Adobe Acrobat Pro, and capable of managing a wide range of administrative tasks to ensure the smooth operation of our facility.
Key Responsibilities:Roll and manage phone lines at office opening and closingAnswer incoming calls and take accurate messagesMonitor facility cameras and manage facility access by operating gate systemScreen all visitors and ensure proper sign-in proceduresCreate and submit access requests for employees and temp staff using Microsoft Outlook, Excel, Word, and Adobe ProReceiving orders on P.O.'s in the ERP systemAssist Payroll with managing time records for employees and temp staffSupport Human Resources in hiring processes and onboardingEnter and manage data in Excel spreadsheetsScan and file job documents in electronic foldersMaintain inventory of office supplies and coordinate with Purchasing for reorderingAssist in booking hotel arrangements for out-of-town travelOther duties as assigned
Education:
High school diploma or GED equivalent required.Experience:
Minimum of two years’ experience in administrative/office settingProficient in Microsoft Office suiteProficient in Adobe ProMust be able to obtain a TWIC badgeKnowledge of Timekeeping processes to assist in payroll functionsExperience in shipyard industry preferredSkills Knowledge & Abilities:
Ability to work independentlyAbility to multi-task in a fast-paced environment and adapt quickly to changing prioritiesSkilled in editing skills with exceptional attention to detailSkilled in prioritizing tasks to ensure projects are successfully completed within established deadlinesSkilled in MS Office suite and other software productsSkilled in verbal and written communicationAbility to handle confidential information with discretionOur benefits include:
Medical, Dental and Vision InsuranceAccidental and Critical Illness InsuranceLegal ResourcesShort-Term/Long-Term DisabilityProfit Sharing401KPaid Time Off (PTO) – Vacation and SickHoliday payAnnual performance evaluationsAnnual bonuses Read Less