Job DescriptionJob DescriptionBenefits:
401(k)401(k) matchingCompetitive salaryHealth insurancePaid time offTraining & development
Benefits/Perks
Medical reimbursement available
401(k) Retirement Plan
Paid vacation, holidays, and time off
Structured systems, supportive leadership, and positive school culture
Growth opportunities within a growing childcare center
Professional development and training
Job Summary
A Whole New World Academy is seeking a friendly, highly organized Office Manager to support daily daycare operations, parent communication, staff coordination, manage NJ State Childcare regulations and administrative workflow. The ideal candidate will be confident working in a school environment, comfortable interacting with children and families, and able to manage front-office tasks with professionalism and care.
This role includes administrative duties, enrollment support, attendance tracking, scheduling, parent communication, and general assistance to the Director. The Office Manager will also support social media postings, helping keep our families engaged and showcasing classroom activities, events, and center updates.
Responsibilities
Manage front-desk operations with a warm, welcoming presence for families and visitors
Assist with enrollment paperwork, attendance records, billing coordination, and student files
Serve as a liaison between parents, teachers, and administration
Respond to emails, phone calls, and parent inquiries in a timely and professional manner
Support scheduling, event planning, forms, compliance documents, and daily logistics
Maintain the center calendar and assist with staffing communication when needed
Create and post engaging content for social media (Instagram, Facebook, newsletters, etc.)
Capture photos/videos (with permission) of classroom activities for marketing/updates
Help manage website updates, flyers, announcements, and family communication tools
Provide classroom support when necessary reading to children, transitions, pickups, etc.
Uphold privacy, safety, and center policies at all times
Qualifications
High school diploma/GED required, some college preferredPrevious experience in office administration, front desk management, daycare, or school setting preferredSkilled in Microsoft Office, Excel, Outlook and social media platformsStrong customer service and communication skills enjoys interacting with parents and staffComfortable working around children and supporting classroom needs occasionallyExcellent time management skills and ability to prioritize multiple tasksStrong problem-solving skills and attention to detailExcellent verbal and written communication skills
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