Under the direction of the Director of Property Management, the Facilities Manager is responsible for the overall maintenance, repair, capital improvements, safety, regulatory compliance, and physical condition of A Community of Friends’ (ACOF) portfolio under management. The Facilities Manager manages maintenance personnel, vendors, preventative maintenance programs, work order systems, unit turnover activities, and building operations to ensure safe, compliant, and quality housing environments.
This position provides leadership and technical expertise in building systems including HVAC, plumbing, electrical, carpentry, painting, mechanical systems, life safety systems, and grounds maintenance. The Facilities Manager collaborates closely with Property Managers, and staff from various internal departments including Services, Asset Management, and Housing Development, as well as external contractors to preserve assets, maintain regulatory compliance, and ensure high-quality housing environments.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Maintenance Operations
Manage and coordinate daily maintenance activities for assigned properties.Supervise repairs involving plumbing, electrical, carpentry, drywall, painting, mechanical systems, and building equipment.Ensure timely completion of work orders and tenant service requests.Manage unit turnovers and apartment make-ready activities to ensure readiness for occupancy.Implement and maintain preventative maintenance programs designed to maximize equipment life and reduce emergency repairs.Conduct regular inspections of buildings, grounds, common areas, and equipment.Troubleshoot equipment malfunctions and coordinate repairs with property managers and vendors as necessary.Maintain inspection records, preventative maintenance schedules, equipment logs, and warranty documentation.Monitor maintenance performance metrics and identify opportunities for operational improvements.Strategic Planning and Budget Management
Develop and manage annual operating and maintenance budgets.Plan and prioritize long-term capital expenditures (CapEx), including roof replacements, HVAC upgrades, elevator modernization, and infrastructure improvements.Prepare cost analyses and recommend repair versus replacement strategies.Identify opportunities for cost savings, energy efficiency, and sustainable building practices.Monitor maintenance expenditures and ensure buildings remain within budget.Assist with reserve studies and long-term asset preservation planning.Leadership and Staff Supervision
Manage Maintenance Technicians, and vendors performing janitorial, groundskeeping, and other contracted personnel.Assign work, monitor productivity, and ensure accountability.Participate in recruitment, interviewing, onboarding, training, and development of maintenance staff.Conduct performance evaluations and administer corrective action when necessary.Foster a culture of teamwork, customer service, safety, and continuous improvement.Ensure adequate staffing levels and emergency response coverage.Vendor and Contract Management
Coordinate and supervise third-party contractors.Develop scopes of work, solicit bids (depending on complexity), negotiate contracts, and manage vendor relationships.Coordinate specialized services including landscaping, pest control, elevator maintenance, fire life safety systems, janitorial services, roofing, and other building services.Evaluate contractor performance and ensure work meets organizational standards.Maintain service agreements, warranties, permits, and contractor records.Ensure contractors comply with OSHA standards, insurance requirements, and ACOF policies.Compliance, Safety, and Risk Management
Ensure compliance with HUD, NSPIRE, TCAC, HACLA, Section 8, OSHA, ADA, and applicable federal, state, and local regulations.Prepare properties for inspections conducted by regulatory agencies and investors.Implement corrective actions following inspections in coordination with the Compliance Specialist.Maintain emergency preparedness and disaster response procedures.Coordinate annual testing and inspections for fire alarm systems, sprinklers, elevators, boilers, generators, and backflow devices.Conduct risk assessments and proactively address safety concerns.Investigate property incidents and implement corrective actions to minimize liability exposure.Promote a safe work environment and enforce safety policies.Facilities and Asset Management
Maintain asset inventories and life-cycle replacement schedules for building systems and equipment.Track maintenance trends and recurring deficiencies.Ensure accurate documentation of maintenance activities, inspections, warranties, and equipment histories.Utilize maintenance management software (Real Page) to monitor work orders and analyze performance.Recommend upgrades and improvements to preserve assets and extend useful life.Capital Projects and Property Improvements
Assist with rehabilitation projects, green retrofits, modernization initiatives, and property upgrades.Coordinate project schedules and contractor activities.Monitor project quality and ensure timely completion.Ensure projects comply with regulatory requirements and funding restrictions.Maintain project documentation and monitor capital expenditures.Collaboration and Customer Service
Work closely with Property Managers to prioritize maintenance activities.Coordinate with Services, Asset Management, and Housing Development teams.Respond professionally to tenant concerns and maintenance requests.Ensure safe, clean, and quality living environments.Support organizational goals and resident retention efforts.Other Duties
Participate in emergency response efforts as needed.May perform additional duties as assigned by the Director of Property ManagementRequirements:Required Qualifications
High School Diploma or GED required.Minimum five (5) years of multifamily housing or facilities maintenance experience.Minimum three (3) years of supervisory or leadership experience.Strong knowledge of HVAC, plumbing, electrical, carpentry, drywall, painting, and mechanical systems.Experience managing preventative maintenance programs and building inspections.Knowledge of affordable housing regulations including HUD, LIHTC, Section 8, TCAC, and NSPIRE requirements.Experience with budgeting, capital planning, and vendor management.Proficiency with work order and maintenance management software.Valid California driver's license and reliable transportation.Ability to meet ACOF insurance requirements.Preferred Qualifications
Trade School certificate or equivalent technical training preferred.Experience in supportive housing or special needs housing.EPA Universal Certification.HVAC certification or trade license.Bilingual skills preferred - Spanish.Experience managing capital improvement projects and reserve planning.Certified Apartment Maintenance Technician (CAMT), Certified Facility Manager (CFM), or equivalent certification preferred.Knowledge, Skills, and Abilities
Knowledge of building systems and maintenance trades.Knowledge of facilities management principles and asset life-cycle planning.Strong leadership and supervisory skills.Excellent project management and organizational abilities.Ability to manage budgets and capital expenditures.Strong analytical and problem-solving skills.Ability to manage multiple priorities simultaneously.Experience negotiating vendor contracts and managing contractors.Knowledge of OSHA safety standards, emergency preparedness, and risk management.Excellent interpersonal and customer service skills.Ability to work effectively with diverse populations.Ability to establish positive relationships with tenants, staff, vendors, and stakeholders. Read LessACOF seeks a strategic, forward-thinking, highly skilled, principled and engaged professional to lead the financial function and be a strong and collaborative colleague on the business operations of this complex nonprofit that is a leader in developing and managing service-enriched, special needs affordable housing.
Reporting to the CEO, the CFO is a key member of the Management team, leading the financial functions of the organization and serving as a role model reflecting the values of the organization. The CFO has direct responsibility for overseeing accounting, budgeting, cash management, forecasting, strategic planning, investor relationships, and financial reporting to government agencies, grantors, partners, and lenders, and shares in coordination of risk management and legal activities. The CFO is a strategic, strong and collaborative colleague on business operations and is responsible for maintaining, developing, and monitoring internal financial procedures and controls for the organization and its affiliates. The CFO will have a staff of ten and three direct reports: Director of Asset Management, Director of Accounting, and Program Compliance Manager.
Requirements:ACOF seeks a strategic, forward-thinking, highly skilled, principled and engaged professional to lead its financial function and be a strong and collaborative colleague on the business operations of this complex nonprofit that is a leader in developing and managing service-enriched, special needs affordable housing. To initiate consideration for this opportunity, please contact: Sally Carlson, Managing Partner, 415.203.5259 mobile sally@carlsonbeck.com or Heidi Holzhauer, Partner, 707.963.1250 direct, heidi@carlsonbeck.com
Read LessThis position will work as part of permanent supportive housing case management team. This position as part of the Intensive Case Management Services (ICMS) to formally homeless individuals and families with chronic medical conditions and co-occurring disorders, who are high utilizers of the Department of Health Services (DHS) hospital and outpatient system. Under the direction of the Tenant Services Supervisor, the Case Manager I (CM-I) is responsible for providing individual case management to formerly homeless individuals and families utilizing a theoretical framework incorporating Motivation Interviewing (MI), Critical Time Intervention (CTI) and Stages of Change (SoC). This framework provides the CM-I with tools that reflect best practices to motivate tenants to achieve their goals in a non- judgmental manner. The CM-I will perform specialized tasks including comprehensive case management services such as intake, assessment, goal setting, monitoring and reassessment, life skills, counseling, individual benefit assistance, referrals and linkages to all tenants. The CM-I will document all tenant interactions and input that data into the Homeless Management Information System (HMIS) and the CHAMP (DHS) database.
Essential Duties:
Provide individual case management referrals and supportive services for tenantsCreate and provide group supportive services to tenantsMaintain proper documentation and current case notes in a computerized database system (CHAMP and HMIS)Process housing applications using the Coordinated Entry System (CES), Family Solutions Center (FSC) and interview potential tenants for permanent supportive housingProvide crisis management services to support tenant housing retention, increase income and build community engagementProvide coverage for programs which are occasionally conducted during evening and weekend hoursResponsible for reporting abuse, as a mandated reporter which includes immediately reporting any concerns with respect to violation of a person’s rights, actual and/or suspected abusePresent tenant case reviews to the Tenant Services Supervisor on a bi-weekly basisRequirements:To perform effectively in this position, the CM-I (ICMS) must have:
Basic Qualifications:
BA in Social Services Field Two (2) years case management/client advocacy services with people who have been homeless and/or have a mental illness One (1) year experience utilizing a client tracking database system Six (6) months experience utilizing evidence based practices in a social services field Valid California driver’s license Access to a personal vehicle to be used to conduct ACOF business Ability to meet California minimum and ACOF insurance requirementPreferred Qualifications:
Bilingual (English/Spanish) Ability to provide basic practice case management approaches in permanent supportive housing with individuals and/or families confronted with a mental health diagnosis Demonstrated experience in developing and facilitating providing life skills groups Proficiency with the CHAMP and HMIS database systems Knowledge of the Coordinated Entry System and a familiarity with the VI-SPDAT Ability to provide crisis management services in challenging environments Proficiency with Microsoft software programs (Word, Excel, Power Point, Outlook) Proficiency with keyboarding skills to produce correspondence, email and reports Communicate effectively both in verbal and written formats Sensitivity and appreciation of diverse tenant populations as a benchmark to effectively to promote community and independent living skills Extensive knowledge of the Team Concept and ability to navigate a variety of social services systems Ability to provide non-judgmental support and direction to individuals and families in stressful circumstancesExperience working in a setting striving towards a team-building environmentA Community of Friends (ACOF) is a nonprofit affordable housing development corporation founded in 1988 with the goal of developing housing for individuals and families with special needs. Its mission is to end homelessness through the provision of quality permanent supportive housing for people with mental illness. ACOF’s values are Dignity, Excellence, and Community.
A Community of Friends is an equal employment and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity
Read Less As a member of ACOF’s Asset Management Department, the Asset Manager will manage a portfolio of Affordable Housing developments through the oversight of property management companies, semi-annual site visits, regular financial reviews, and compliance review. In addition, the Asset Manager will focus on the review and analysis of property level financial data for ACOF’s portfolio, including annual operating budgets, quarterly financial statements, residual receipts analysis, year-end audited financial statements and tax returns. The Asset Manager will also assist the department on special projects related to Partnership Reporting, Workouts and Year 15 exit strategies. The ideal candidate will be able to work in a team building atmosphere and be contributing member in our organization.
Essential Duties
Be primarily responsible for asset management activities, including oversight of property management agreements, regulatory agreements and requirements; development and oversight of property budgets and financial performance; lender, investor and program compliance reporting; capital needs assessments and planning.Maintain clear and consistent communications with property management agents regarding housing objectives and operations as they relate to project budgets, lease-up, maintenance, rent collections, annual monitoring and compliance, rent increases, day-to-day procedural issues, and Agency mission.Work closely with the Chief Financial Officer to initiate and review annual financial statement audits.Conduct regular analysis of operating statements, budgets and other data relating to asset management.Forecast operating performance and capital needs, and report to Director of Asset Management as required and needed.Work proactively to identify property performance issues if they arise. Work collaboratively with housing, finance and property management staff to create and implement a workout plan or other steps to address performance concerns.Perform physical inspection of assigned properties twice a year. Requirements:Requirements:
Two to three years’ experience in multifamily real estate development or management with background in affordable housing Bachelor’s degree from an accredited college or university in accounting, finance or related fieldMinimum six years work experience may be substituted for college degreeMinimum three years of experience working with LIHTCPossession of a valid California driver’s licenseAccess to a personal vehicle to be used to conduct ACOF businessAbility to meet California minimum and ACOF insurance requirementsFamiliarity with MS Office SuitePreferred Qualifications:
Master’s degree in business administration, finance, economics, or accounting, or equivalent experienceThree to five years’ experience with operations and analysis, budgeting, compliance reporting, and financial reporting in a non-profit setting.Entrepreneurial and creative approach to problem solving in the field of affordable housing and asset managementStrong written and verbal communication and analytical skills Read LessUnder the direction of the Director of Housing and Development, the Project Manager II is responsible for all activities related to the development of affordable multifamily housing developments.
ESSENTIAL DUTIES AND RESPONSIBILITIES
These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this job. Individual abilities may result in some deviation of these guidelines.
To perform effectively in this position, the Project Manager II must have:
Basic Qualifications:
Preferred Qualifications:
Two to three (2-3) years of experience as a Project Manager in an affordable housing development company.Two (2) years of experience closing construction and permanent financing for an affordable housing development with minimal supervision.Experience managing construction and permanent financing closings for two (2) projects as the Project Manager with minimal supervision.Experience developing affordable housing developments for homeless households.Graduate Degree in related field (e.g., urban planning or real estate development).Proficiency in Microsoft Project, Adobe Acrobat, Adobe Creative Suite.Completion of LISC HDTI Basic Training. Read LessSUMMARY
Under the direction of the Director of Housing, the Senior Project Manager is responsible for all activities related to the development of at least three affordable multifamily housing developments.
Essential Duties
The Senior Project Manager will manage at least three (3) projects through the development process. Manage all aspects of the housing development process from site selection through predevelopment, construction, and permanent conversion until the project is transferred to property and asset management. Generally, the Senior Project Manager will manage the more complex and challenging projects within the development group’s pipeline with minimal direction.
This will consist of:
Evaluating prospective development sites; processing land use approval.Supervising the design of the project to ensure consistency with ACOF’s design criteria, programmatic goals, and feedback from senior management, property management, asset management, and services.Securing and closing all acquisition, predevelopment, construction and permanent financing;Monitoring construction progress, payments during construction, and the construction budget.Transitioning the project and all pertinent documents and information to Asset Management, Property Management, and Services.Independently preparing project proformas and assessing the financial feasibility of proposed supportive housing developments while taking regulatory requirements and underwriting guidelines of the proposed funding sources into consideration.Tracking project expenses and managing the predevelopment and construction budgets to ensure the project stays within budget and complies with all lender requirements.Negotiating financing terms, loan agreements, and partnership agreements with equity partners and project lenders.Preparing and managing projects’ development timelines, driving project tasks, and managing project consultants/vendors to keep the project on track.Assembling and managing the project team including: selecting outside vendors, negotiating and preparing contracts, overseeing vendors’ performance, ensuring proper communication and coordination across the team, and monitoring compliance with contract terms.Ensuring accurate, timely and strategic communication with the project team, consultants, architects, partners, lenders, investors, community stakeholders, other departments within ACOF, and ACOF’s senior management.Working collaboratively with the services, property management, and asset management departments to coordinate lease-up and occupancy as well as obtain feedback on project designs, programming, targeting, unit mix, operating and services budgets and staffing, and operations related documents.Serve as single point of contact for projects on development related issues for all entities involved with the affordable housing project.Garnering community and political support by identifying stakeholders, assessing stakeholder interests, meeting with stakeholders, preparing presentations and other documents as necessary, attending and/or organizing meetings with stakeholders.Independently preparing accurate funding applications that meet applications requirements on time.Other duties as assigned.Requirements:These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this job. Individual abilities may result in some deviation of these guidelines.
To perform effectively in this position, the Senior Project Manager must have:
PREFERRED QUALIFICATIONS
ACOF is a nonprofit affordable housing development corporation founded in 1988 with the goal of developing housing for individuals and families with special needs. Its mission is to end homelessness through the provision of quality permanent supportive housing for people with mental illness. ACOF’s values are Dignity, Excellence, Equity and Community.
Under the direction of the Director of Housing, the Project Manager I is responsible for all activities related to the development of affordable multifamily housing developments.
ESSENTIAL DUTIES
Lead and manage teams for a minimum of three supportive housing projects through the development process independently with little supervision.Provide leadership and support for the development of Project Associates.Identify and perform due diligence and feasibility analysis for acquisition sites or new projects.Manage the entitlement approval process to ensure complete and timely submissions and obtain approvals consistent with the development schedule.Lead the community outreach process by developing and implementing community outreach plans, attending stakeholder meetings, presenting at public hearings.Assemble and manage the development team by: negotiating and monitoring contracts; managing the design process and overseeing the work of the design consultants to ensure consistency with ACOF’s standards, project program, budget, and development timeline; ensuring proper communication and coordination across the team; ensuring the project complies with all regulatory requirements, commitments made, contract terms.Prepare, update and manage project proformas, predevelopment budgets, and construction budgets.Independently prepare accurate and complete funding applications that meet applications requirements on time. Prepare and manage projects’ development timelines, driving project tasks, and managing project consultants/vendors to keep the project on track and to achieve ACOF’s goals.Collaborate with asset management, property management, and resident services during the predevelopment, construction, and lease-up phases to ensure accurate budgets, high quality designs and smooth transitions to the operational phase.Secure and close all public and private predevelopment, construction, and permanent financing needed to complete development projects.Manage the construction process including but not limited to: reviewing and processing pay applications, attending construction meetings, reviewing change orders, managing consultants to ensure timely responses to requests for information; ensuring punch list items are addressed; checking for consistency with ACOF’s standards.Ensure accurate, timely and strategic communication with the project team, consultants, architects, partners, lenders, investors, community stakeholders, other departments within ACOF, and ACOF’s senior management.Negotiate financing terms, loan agreements, and partnership agreements with equity partners and project lenders while ensuring consistency with ACOF’s standards and preferred terms as well as senior managements’ feedback. Transition the project and all pertinent documents and information to Asset Management, Property Management, and Services. Prepare accurate and complete documents including but limited to contracts, funding applications and forms. Attend evening and weekend meetings and events, as needed, for managed projects. Complete administrative tasks as needed to complete essential duties and responsibilities.Meet with the Director of Housing regularly to provide project updates and discuss issues associated with development projects.Function as the primary contact for project lenders, investors, partners, government agencies.Other duties as assigned. Requirements:To perform effectively in this position, the Project Manager must have:
Basic Qualifications
Minimum two (2) years of experience as an Assistant Project Manager for affordable housing development or equivalent position or one (1) year as a Project Manager managing low-income housing tax credit projects.One (1) year experience preparing proformas for LIHTC financed, multifamily housing developments.Experience with at least two construction financing closings or permanent loan conversions for tax-credit financed, multifamily developments. Excellent written and verbal communication skills.Proficiency in Microsoft Office Software (Word, Excel, PowerPoint) and Adobe Acrobat.Working knowledge of financing sources available for affordable housing.Minimum two (2) years’ experience preparing TCAC, CDLAC, various HCD funding, local funding applications.Experience completing feasibility analysis and due diligence for the acquisition of at least two (2) new development sites.Problem-solving mindset (Analytical thinker).Attention to detail.Ability to effectively synthesize information. Prior experience and demonstrated ability in project management with ability to manage multiple deadlines.Results and deadline driven.Familiarity with reading architectural plans and the construction process.Ability to perform well under stress and interact well with others.Valid California driver’s license.Ability to meet California minimum and ACOF insurance requirements.Access to a personal vehicle to be used to conduct ACOF business.Ability to lift 20 pounds.Preferred Qualifications
Two (2) years of experience as a Project Manager with an affordable housing development company.Experience managing at least one construction closing and one conversion to permanent financing with minimal supervision.Experience working directly on three construction/permanent financing closings.Experience preparing financing applications for at least one State of California Housing and Community Development Department funding source, low-income housing tax credits/tax exempt bonds, and one City/County capital funding source for an affordable housing development.Graduate Degree in related field (e.g., urban planning or real estate development).Proficiency in Microsoft Project and Adobe Creative Suite.Completion of LISC HDTI Basic Training.ACOF is a nonprofit affordable housing development corporation founded in 1988 with the goal of developing housing for individuals and families with special needs. Its mission is to end homelessness through the provision of quality permanent supportive housing for people with mental illness. ACOF’s values are Dignity, Excellence, Equity and Community.
Under the supervision of either the Director of Housing or Assistant Director of Housing, the Senior Project Associate (SPA) provides support to project managers to during the lifecycle of the development process – from acquisition through conversion of permanent financing, and leads at least one development project on their own. A key feature of the position is preparation for the future role as a Project Manager, by using independent judgement and critical thinking and performing mission critical tasks to ensure timely development of quality affordable multifamily housing.
ESSENTIAL DUTIES
Provides project management support on four to five supportive housing projects in various stages of development.Prepare and assemble financing application for various local, county, state, federal funding programs with accuracy and ensuring that the application satisfies the requirements of the funding regulations and is consistent with the requirements in the Application section of the Housing Department ManualAnalyze the feasibility of potential acquisition sites including performing site analysis, researchingsite zoning and possible entitlement paths, obtaining and reviewing title information, engaging consultants to complete due diligence associated with site acquisition.Working with the Project Manager, prepare land use, entitlement, building permit applications in a manner that ensures consistency with the proposed project, ACOF’s priorities and project timelines. Support the Project Manager as needed throughout the processes including soliciting proposals from consultants and preparing and negotiating contracts for the work needed to assemble and submit complete the application packages.Prepare presentations for community meetings or conducting research.Provide regular project updates and discuss issues associated with development projects with relevant internal and external stakeholders.Prepare and update funding draw requests, check requests, predevelopment budgets, checking to make sure that the billing is consistent with contract terms and project budget and that the work is completed in a satisfactory manner. Includes following up on documents and tracking the processing of draws, check requests, and budgets.Responsible for ensuring project team meetings and internal interdepartmental meetings are timely scheduled and coordinated with appropriate parties to ensure timely communication and coordination for project design, funding application, lease-up related activities.Prepare and assemble due diligence documents required to close predevelopment, acquisition, construction and perm period financing.Construction administration activities including preparing construction draws and tracking their progress to ensure timely payments, track preliminary lien notice and preparing notifications as needed, following up with the general contract and utility companies to ensure utility account and services are ready in time for project completion and occupancy.Work with Asset Management and Property Management to ensure the lease-up and occupancy process achieves target objectives and on time.Prepare check request and contracts timely, accurately, and efficiently, ensuring that check and requests and contracts are accordance with ACOF’s policies and procedures.Perform other duties as assigned.Requirements:To perform effectively in this position, the Project Associate must have:
Basic Qualifications:
Bachelor’s degree in urban planning/studies, finance, or real estate development or at least 6 months as an Assistant Project Manager, Project Associate or similar position supporting projects in a few different development stages such as acquisition, entitlement, financing assembly, financing closings, construction, conversion.One (1) year of experience using Excel to create spreadsheets and manage data.Valid California Driver’s License.Access to a personal vehicle to be used to conduct ACOF business.Ability to meet California minimum and ACOF insurance requirements.Preferred Qualifications:
Master’s degree/license in real estate or Master’s Degree in Urban Planning.Completed coursework in any of the following curriculum: land use, planning, zoning or entitlements or affordable housing financing or Certificate in Project Management.Experience creating or manipulating proformas for affordable housing developments.Experience performing site analysis for development opportunities.Knowledge of financing sources available for affordable housing.Required Skills/Abilities:
Strong attention to detail and accuracy.Strong organizational and time management skills with ability to manage multiple projects and deadlines simultaneously.Strong analytical skills along with problem solving abilities.Strong written and oral communication skills.Ability to create presentations in Microsoft PowerPoint, manipulate documents in Adobe Acrobat, use Word and Excel.Ability to work effectively with peers and public and private lenders.Ability to maintain a professional demeanor in representing ACOF to colleagues, constituents, funders, and public officials.Perform well under stress and interact well with others. Read LessACOF is a nonprofit affordable housing development corporation founded in 1988 with the goal of developing housing for individuals and families with special needs. Its mission is to end homelessness through the provision of quality permanent supportive housing for people with mental illness. ACOF’s values are Dignity, Excellence, Equity and Community.
Under the supervision of either the Director of Housing or Assistant Director of Housing, the Senior Project Associate (SPA) provides support to project managers to during the lifecycle of the development process – from acquisition through conversion of permanent financing and leads at least one development project on their own. A key feature of the position is preparation for the future role as a Project Manager, by using independent judgement and critical thinking and performing critical tasks to ensure timely development of quality affordable multifamily housing.
Essential Duties & Responsibilities
General
Lead 1–2 real estate development projects as the project manager under the guidance of senior leadership, managing day-to-day project activities.Provide critical support as the project associate on 1–3 additional projects, supporting the Project Manager on tasks as needed.Financing & Funding Applications
Prepare and assemble financing applications for city, county, state, and federal sources; ensure accuracy, consistency, and compliance with all regulatory and application requirements.Draft, review, and track funding draw requests, check requests, and budget updates; ensure alignment with contract terms, project budget, and lender requirements.Assist in assembling due diligence documentation required for loan applications, loan closings, and investor underwriting.Construction & Lease-Up Coordination
Support construction administration, including tracking lien releases, managing utility setups, preparing drawings to lenders, and ensuring timely payments to the general contractor and consultants. Collaborate with Asset Management and Property Management teams to ensure smooth lease-up and compliance with financing requirements.Coordinate with internal teams to ensure design and construction align with ACOF’s quality standards, design standards, and long-term operational needs.Transition the project and all pertinent documents and information to Asset Management, Property Management, and Services during the lease-up phase.Pipeline Development
Analyze the feasibility of potential acquisition sites including performing site analysis, researching site zoning and possible entitlement paths, obtaining, and reviewing title information, engaging consultants to complete due diligence associated with site acquisition.Prepare land use, entitlement, building permit applications in a manner that ensures consistency with the proposed project, ACOF’s priorities and project timelines. Working with senior management, prepare presentations for community meetings.Administrative & Internal Responsibilities
Prepare contracts, check requests, and other documentation timely. Ensure these documents are accurate and comply with ACOF policies and procedures.Solicit proposals from consultants needed to advance projects throughout the development process.Maintain organized project files and contribute to internal tracking tools and systems.Assist the project manager in scheduling and preparing for meetings, as needed.Perform other duties as assigned in support of ACOF’s mission and department objectives.Stakeholder Communication & Reporting
Provide accurate, timely and strategic communication with the project team, consultants, lenders, public agencies, and community partners.Prepare materials for community meetings and participate in evening or weekend events as needed.Provide timely updates to senior leadership on project progress, risks, and key milestones.Additional responsibilities when leading a project as a project manager:
Project & Schedule Management
Prepare and manage projects’ development timelines, driving project tasks, and managing project consultants/vendors to keep the project on track and achieve ACOF’s goals.Assemble and manage the development team by: identifying consultants, negotiating and monitoring contracts; managing the design process including overseeing the work of design consultants to ensure consistency with ACOF’s standards, project program, budget, and development timeline; ensuring proper communication and coordination across the team; ensuring projects comply with all regulatory requirements, commitments, and contract terms.Manage the construction process including but not limited to reviewing and processing pay applications, attending construction meetings, reviewing change orders, managing consultants to ensure timely responses to requests for information, ensuring punch list items are addressed, checking for consistency with ACOF’s goals and standards. Collaborate with asset management, property management, and resident services during the predevelopment, construction, and lease-up phases to ensure accurate budgets, high quality designs consistent with ACOF’s design and specification guidelines, and smooth transitions to the operational phase.If a Project Associate is assigned to Senior Project Associates’ projects, provide leadership and support for the development of Project Associates and review Project Associates’ work for accuracy and completeness.Financing & Funding Applications
Negotiate financing terms, loan agreements, and partnership agreements with equity partners and project lenders while ensuring consistency with ACOF’s standards and preferred terms. Prepare, update, and manage project proformas, predevelopment budgets, and construction budgets.Independently prepare accurate and complete funding applications that meet applications requirements on time. Secure and close all public and private predevelopment, construction and permanent financing needed to complete development projects. Function as the primary contact for project lenders, investors, partners, and government agencies.Pipeline Development
Manage the entitlement application and approval process to ensure complete and timely submissions and obtain approvals consistent with the development schedule.Lead the community outreach process by developing and implementing community outreach plans, attending stakeholder meetings, and presenting at public hearings.Requirements:To perform effectively in this position, the Senior Project Associate must have:
Required Skills/Abilities
Strong attention to detail and accuracy.Demonstrated ability to manage multiple priorities and deadlines and work effectively across diverse teams.Strong analytical and problem-solving skills.Ability to collaborate effectively with peers and public and private lenders.Ability to maintain a professional demeanor in representing ACOF to colleagues, constituents, funders, and public officials.Perform well under stress and interact well with others. Ability to effectively synthesize information.Strong written and verbal communication skills.Proficiency with Microsoft Office Suite, Adobe; experience with project management or budgeting software a plus.Basic Qualifications
Minimum 1.5 years of experience working for an affordable housing developer as an Assistant Project Manager, Project Associate or similar position supporting projects during the predevelopment and construction phases of development. Experience creating and updating proformas, draws, flow of funds for affordable housing developments with little support. Experience with other market rate projects will be considered.Working knowledge of local, state, and federal funding source regulations for affordable housing.Experience preparing at least two funding applications for local, state, or federal affordable housing funding sources.Experience preparing, reviewing, negotiating contract terms. Ability to negotiate contract terms independently.Results and deadline driven.One (1) year of experience using Excel to create spreadsheets and manage data.Familiarity with reading architectural plans and the construction process.Preferred Qualifications:
Master’s degree/license in real estate or city/urban planning.Completed coursework in any of the following curriculum: land use, planning, zoning or entitlements or affordable housing financing.Experience performing site analysis for development opportunities for at least one site, two preferred.Experience completing due diligence for at least one construction or permanent financing closing for a multifamily affordable housing development.Experience leading at least one funding application for local, state, or federal affordable housing funding sources or completing an application independently.Experience supporting affordable housing development through the entitlement process.Experience negotiating loan terms/documents.Additional Requirements
Ability to travel to project sites and attend meetings throughout Los Angeles County and surrounding areas.Evening and weekend availability for community engagement events, as needed.Valid driver’s license, reliable transportation, and eligibility for mileage reimbursement. Read Less