Job DescriptionJob Description

Job Summary
We are seeking a dedicated and detail-oriented Office Assistant to join our team. The ideal candidate will play a vital role in supporting construction projects by providing organizational and administrative assistance. This position requires strong communication skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities

Assist with daily operations, ensuring tasks are completed efficiently and safely.Maintain organized files and documentation related to project progress and materials.Provide customer service support by addressing inquiries from clients and stakeholders with professionalism.Manage front desk duties, including answering phone calls and directing them appropriately while demonstrating excellent phone etiquette.Proofread project documents and reports for accuracy and clarity.Collaborate with team members to ensure smooth communication and workflow.Perform additional clerical tasks as needed to support project managers and site supervisors.Familiarity with bookkeeping and basic accounting procedures.

Qualifications

At least 5 yrs experience in construction administration and construction accountingStrong organizational skills with the ability to manage multiple tasks effectively.Excellent customer service skills, with a focus on building positive relationships with clients and team members.Proficiency in proofreading documents for grammar, punctuation, and formatting errors.Ability to work well under pressure while maintaining attention to detail.Strong computer skills required, proficiency in full Microsoft Office suite, especially Excel and Word. Experience in Adobe Acrobat and Quickbooks preferred.

If you are looking for an opportunity to grow within the construction industry while contributing to meaningful projects, we encourage you to apply for the Construction Assistant position today!

Job Type: Full-time

Company DescriptionCommercial General ContractorCompany DescriptionCommercial General Contractor Read Less

Job DescriptionJob Description

Savin Engineers, P.C. is seeking an Administrative Assistant for a Large Rochester Construction School Project and Program. The Administrative Assistant plays a key support role working directly with the Director and his Designee. This position assists Program staff with assigned responsibilities and other duties as needed.

Work with Program leadership to develop all Request for Proposals (RFPs), Agreements, and Notices to ProceedAssist in the procurement process from initial RFP development through contractor selection and agreement executionWork with Program leadership on invoice and purchase order processes and Owner approval requirementsWork with vendor payment processes and resolve complex accounts receivable issuesWork with Program leadership on Change Order review and documentation processesAssist in maintaining ProjectSight software utilization and data integrity across the programSupport project closeout procedures and deliverable documentation standardsAssist in ensuring timely completion of all project administrative requirementsAssist with insurance and bonding compliance for all contractors and vendorsCoordinate with Program's Insurance Consultant on coverage issues

Requirements:

Bachelor's degree in Business Administration, Construction Management, or related fieldMinimum 5-7 years of experience in program administration, project management, or related fieldStrong knowledge of construction industry practices and procurement processesProficiency in project management software (ProjectSight preferred), Microsoft Office Suite and In-DesignExcellent leadership, communication, and interpersonal skillsDemonstrated ability to manage multiple priorities and complex stakeholder relationshipsCompany DescriptionSavin Engineers, P.C. is a well-established, mid-size engineering firm headquartered in Westchester County, NY with offices in Pleasantville, NY, Rochester, NY, Bridgewater, NJ and Washington DC. Savin Engineers is always looking for talented and motivated individuals to join our team. We are a growing and vibrant multi-disciplined engineering consulting firm with six divisions united under one roof. Our MEP Division (high performance, low energy solutions) is reinforced by our Transportation Division (roads, tunnels, bridges, railways and airports), our Structural Division (structural solutions and structures of dependable performance); our Environmental Division (systems to safeguard our water), our Field Services Division (technology to detect subterranean system failures), and our Educational (turnkey assistance from concept to close out) and Facilities Management (infrastructure and building operation analysis) Division. We offer exciting opportunities to build careers in any of our multiple office locations. Whether it’s planning, design, field inspection or construction administration – any area of the company you may be involved in is staffed with a diverse group of highly-educated, qualified mentors working on a wide range of interesting assignments.

We offer a competitive benefit and compensation package.
Savin Engineers is an Equal Opportunity EmployerCompany DescriptionSavin Engineers, P.C. is a well-established, mid-size engineering firm headquartered in Westchester County, NY with offices in Pleasantville, NY, Rochester, NY, Bridgewater, NJ and Washington DC. Savin Engineers is always looking for talented and motivated individuals to join our team. We are a growing and vibrant multi-disciplined engineering consulting firm with six divisions united under one roof. Our MEP Division (high performance, low energy solutions) is reinforced by our Transportation Division (roads, tunnels, bridges, railways and airports), our Structural Division (structural solutions and structures of dependable performance); our Environmental Division (systems to safeguard our water), our Field Services Division (technology to detect subterranean system failures), and our Educational (turnkey assistance from concept to close out) and Facilities Management (infrastructure and building operation analysis) Division. We offer exciting opportunities to build careers in any of our multiple office locations. Whether it’s planning, design, field inspection or construction administration – any area of the company you may be involved in is staffed with a diverse group of highly-educated, qualified mentors working on a wide range of interesting assignments.\r\n\r\nWe offer a competitive benefit and compensation package. \r\nSavin Engineers is an Equal Opportunity Employer Read Less

Job DescriptionJob Description

Job Summary

Key Responsibilities (but not limited to):

Answer phone calls and gather customer information. Monitor the business website and social media channels to collect leads information and contact potential clients.Input leads and new customers into the Buildertrend construction database program by collecting data from company email addresses, Facebook, Instagram, and other sources.When we receive a new job or contract following a sold contract, you will enter all relevant data into Buildertrend and our shared drive. This involves creating folders and subfolders, uploading contract documents, and organizing these files. Training will be provided to assist you with this process.Schedule town inspections online and by phone and follow up on those inspections.Conduct weekly follow-ups on ongoing and pending construction jobs with the architect.Coordinate with the office manager and provide assistance as needed. Provide assistance to the office team and manager as needed.Update office boards as projects progress.Print architectural plans and drawings, and manage schedule and calendar updates.Enter subcontractor - vendors payments and invoices scan attach invoices (7-10 per week) into Buildertrend once processed by the office manager.

 

Company DescriptionWe are a trusted residential construction company serving Nassau and Suffolk County, known for delivering high-quality projects with integrity, efficiency, and attention to detail.
We specialize in residential construction projects including dormers, extensions, and mother-daughter conversions—managing every phase from initial planning to final inspection with precision and careCompany DescriptionWe are a trusted residential construction company serving Nassau and Suffolk County, known for delivering high-quality projects with integrity, efficiency, and attention to detail.\r\nWe specialize in residential construction projects including dormers, extensions, and mother-daughter conversions—managing every phase from initial planning to final inspection with precision and care Read Less

Job DescriptionJob Description

JOB POSTING – Construction Secretary / Administrative Assistant

Bear Energy Services, LLC, a Barstow, TX. based dirt work construction and trucking company, is looking for an organized, dependable Secretary / Administrative Assistant for our Carlsbad, New Mexico office.

JOB DESCRIPTION

Position Title: Secretary / Administrative Assistant
Department: Office Administration, Bear Energy Services, LLC.
Reports To: Frank B. Deishler
Location: Carlsbad, New Mexico
Employment Type: Full-time (Monday–Friday)

Position Summary

The Construction Secretary/Administrative Assistant provides administrative and clerical support to ensure efficient operation of the office for a dirt work construction and trucking company. This role supports management, project supervisors, and field crews.

Main Duties:

After verifying accuracy and checking for completeness, collect and electronically send all work statement paperwork daily to Bear Energy Services, LLC Barstow, TX. office. Print out and prepare all required blank forms to include:JSA’s (Job Safety Analysis Worksheets)Location Grade sheetsTime sheetsInspection FormsOther forms as directed.Print NM811 One Call forms directly upon completion so they can be collected from the office. Ensure a supervisor collects all physical paperwork for daily delivery to Bear Energy Services, LLC Main Office.Make certain DEF supply and water supply are adequately stocked.

The ideal candidate is mature, organized, meticulous, and familiar with dirt work construction, heavy equipment operations, and trucking (equipment, material, and water transportation).

Qualifications

High school diploma or equivalent (Associate Degree preferred).2+ years of office or administrative experience (oil field dirt work construction & trucking industry preferred).Strong computer skills (Microsoft Office, Microsoft Teams), QuickBooks, or similar software experience is a plus).Excellent written and verbal communication skills.Active ListenerAble to follow directionsStrong organizational and multitasking abilities.Knowledge of basic bookkeeping and/or project management a plus.Manage sensitive information with discretion and professionalism.Must be dependable, meticulous, and able to work independently.

Physical Requirements

Ability to sit for extended periods and work on a computer.Occasionally lift office supplies or documents (up to 25 lbs.).

Compensation & Benefits

Competitive hourly wage or salary (based on experience).Paid holidays. Health insurance 401kOpportunities for advancement within the company.

Location: Carlsbad, New Mexico
Schedule: Monday–Friday, [hours, e.g., 6:00 AM – 5:00 PM]

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Job DescriptionJob DescriptionFletcher Development LLC in Stamford CT is looking for a strong, energetic and dependable Administrative Assistant to support a team of Construction Project Managers. The successful candidate will have experience with administrative duties, strong communication and interpersonal skills, as well as excellent organizational abilities and strong attention to details.  They will be proactive and able to thrive
in a fast-paced, multi-tasking environment. Proficiency with Excel, PowerPoint, and other computer software programs is essential.
Key Responsibilities:• Schedule and coordinate appointments and meetings
 • Manage calendars for multiple team members
 • Utilize CRM software to track contacts and project details
 • Handle light invoicing and administrative bookkeeping tasks
 • Prepare and maintain Excel spreadsheets for budgets, bids, and project tracking
• Create and edit PowerPoint presentations for internal meetings and client proposals
• Assist with business development activities and marketing initiatives
• Conduct research to support project and business needs
• Provide consistent follow-up and follow-through on tasks and communications
• Maintain a positive, “can-do” attitude and team-oriented mindset
• Manage multiple tasks and priorities effectively

Please note: The responsibilities listed above represent the core functions of this role; however, the position is dynamic and may include additional administrative, operational, or project-related tasks as needed to support the team and company growth.
Qualifications:• Prior experience in an administrative support role (experience in construction or project management environments is a plus)
• Strong proficiency with Microsoft Excel, PowerPoint, Word, Outlook, and other computer software; familiarity with CRM systems and cloud-based file management preferred
• Excellent organizational and communication skills
• High attention to detail and accuracy
• Ability to work independently, multitask, and take initiative
If you're someone who thrives on being the backbone of a dynamic construction team, we’d love to hear from you!
Basic Qualifications

Bachelor’s DegreeMinimum 3 years related Administrative Assistant experience preferable in the Construction environmentAdvanced computer skills to include, but not limited to Microsoft Office Suite; Outlook and Excel.REFERENCES REQUIRED

COMPENSATION DEPENDANT UPON EXPERIENCE

 

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Job DescriptionJob DescriptionKey Responsibilities

Insurance Management: Review and process Certificates of Insurance from vendors; ensure compliance with limits and details; maintain insurance tracker and Procore records; communicate updates to vendors and internal teams.

Utility Account Setup: Establish and manage FPL accounts; handle transfers to HOAs; update trackers and notify relevant parties.

Lien & Waiver Tracking: Record Notices to Owner (NTO) and waivers; maintain summary sheets; follow up with vendors for required documentation.

Payment Processing: Review payment applications against waivers; enter invoices and supporting documents in Procore; update project status reports.

Check Handling: Verify waivers and affidavits; process check requests; coordinate check distribution and vendor collections.

Proposal Administration: Process signed proposals; distribute to vendors and internal teams; maintain online records.

Data Management: Perform Procore data entry for project setup and historical vendor/payment information.

Qualifications

Strong attention to detail and organizational skills.

Proficiency in Procore and Microsoft Office Suite.

Knowledge of insurance requirements, lien laws, and waiver documentation.

Ability to manage multiple tasks and meet deadlines.

Effective communication skills for vendor and internal team coordination.

Experience in construction administration or land development preferred.

Work Type: Contract, Full Time, Onsite
Pay: $19-20/hr

Pay Details: $19.00 to $20.00 per hour

Search managed by: Haley Bosco

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance ActLos Angeles City Fair Chance OrdinanceLos Angeles County Fair Chance Ordinance for EmployersSan Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Job DescriptionJob DescriptionWe are seeking a highly organized and adaptable Construction Office Administrative Support professional to join our team. This role focuses on pre-construction activities, including permitting, documentation, and coordination between internal teams, trades, and clients. The ideal candidate will possess a keen eye for detail, a solid understanding of construction processes, excellent customer service skills, and the initiative to develop and enhance workflows.

Key Responsibilities:

Coordinate and manage pre-construction permitting processes, ensuring accuracy, compliance, and timely submission of all required documentation.

Serve as a primary point of contact for clients, trades, and municipal agencies during the pre-construction phase.

Develop, implement, and refine workflows to improve efficiency and accuracy in administrative processes.

Maintain organized records of permits, project files, and correspondence in both digital and physical formats.

Communicate effectively with project managers, field staff, and subcontractors to ensure pre-construction requirements are met.

Track and follow up on permit statuses, inspections, and required approvals.

Identify opportunities for process improvements and proactively implement solutions.

Research codes, regulations, and jurisdictional requirements as needed.

Qualifications:

Previous administrative experience in a construction, trades, or permitting environment strongly preferred.

Knowledge of construction terminology, trade processes, and permitting requirements.

Strong attention to detail with excellent organizational skills.

Effective communicator with exceptional customer service abilities.

Proficient in Microsoft Office Suite and comfortable learning new software systems.

Ability to adapt quickly to changing priorities and work both independently and as part of a team.

Self-motivated and resourceful, with a willingness to learn and take ownership of tasks.

Preferred Skills:

Experience with construction management software (e.g., Buildertrend, Procore, etc.).

Familiarity with local building departments and permitting processes.

Workflow development and process improvement experience.

Work Environment:
This position operates primarily in an office setting with occasional site visits or meetings at municipal offices. Read Less

Job DescriptionJob Description

Seeking a qualified candidate for the position who has a minimum 4 years of construction knowledge and experience in construction administrative office. Knowledge of construction administrative is vitally important for the position. The ability to interact with staff at all levels in a fast paced environment, remaining flexible, proactive, resourceful and efficient, with a level of professionalism and confidentially is crucial to this role.

Organized approach, communication skills, personable manner, integrity, time management, coordination skills and being punctual to work and etc. Ability to work well in a team and independently with little or no direction. Must be willing to roll up sleeves and pitch in.

*Proficient in MS Office-Outlook,Excel,Word,Power Point

*Proposals, RFI's, Submittal's, Estimate's, coordinating and communication with office staff and field supervisors

*Plan-Grid Software experience to up-loading plans

*AIA Contracts

*Drop-Box knowledge

*Invoices, Schedule of Values, G702-G703 billings

*Adobe knowledge and experience is extremely important

*Negotiation on purchase orders, contracts, insurance certificates

*Takes direction well from Owners

 

Please call Larry at 760.445.7025 to discuss opportunity.

Company DescriptionWe are a General Construction Company in North County that specializes in Exterior Facades, HOA Reconstruction, James Hardie Fiber Cement Siding and other Exterior Facades.Company DescriptionWe are a General Construction Company in North County that specializes in Exterior Facades, HOA Reconstruction, James Hardie Fiber Cement Siding and other Exterior Facades. Read Less

Job DescriptionJob Description

Granite Shop

**HIRING NOW: DATA ENTRY** (Scottsdale)

Old World Tile & Granite Co. is a premium Stone fabrication Installation Company, with over 43 years in the industry.

**Need consistent, reliable, detail-oriented & self-motivated workers** E-Verify required

Are you detail oriented, a team player, self motivated and have a craving to get things done? Apply today if your answer is yes!!!!

- Will be completing detailed data entry

- Misc projects needed completed by management

- Up beat motivated and friendly attitude.

- Organizing & keeping a proper inventory of all materials used in stone fabrication

- Communicating with supply ordering to keep stocks at 100%

Hours: 7am-4pm Monday - Friday (1hour break)

Benefits:

Guaranteed 40 hours a week

Holidays Paid Time Off

Health and Dental Benefits

40 Hour Sick Time

1 Week Paid Vacation after 1 year

Birthday & Anniversary dates off with pay.

Profit Share / Retirement Plan

Company DescriptionStone Fabrication & InstallationCompany DescriptionStone Fabrication & Installation Read Less

Job DescriptionJob Description

We are seeking a Construction Secretary to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

Ability to Draft Construction correspondences and other formal documentsRead and understand construction contractshave experience in submittals related to each projectwell versed in communicational verbal and writtenDevelop and implement organized filing systemsAware of construction documents, like payment checks backed by Lien waivers Can work with Project manager's documents needs

Qualifications:

Previous experience in Construction management.Ability to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detail​Strong organizational skillsCompany DescriptionDesign assist glass and glazing contractor. Projects include airports, hotels, universities and high end residential and mixed-use towers. Recently completed are the hard rock stadium, Hollywood, FL and All aboard Florida in Miami. The guitar-shaped hotel at the Hard rock casino at Hollywood is our signature project.Company DescriptionDesign assist glass and glazing contractor. Projects include airports, hotels, universities and high end residential and mixed-use towers. Recently completed are the hard rock stadium, Hollywood, FL and All aboard Florida in Miami. The guitar-shaped hotel at the Hard rock casino at Hollywood is our signature project. Read Less

Job DescriptionJob Description

Federal Contractor seeking Construction Admin Assistant. Incumbent will collaborate with and maintain clear communication with Corporate personnel and sub-contractors and assist the project management team in project initiation and closeout tasks as well as project status management/tracking.

 

Job duties:

Setup of new vendorsManage sub-contractor insurance documentationCreate and issue sub-contractor project agreement packagesManage sub-contractor databaseCollection and management of project closeout documentsCreate project closeout invoice packagesAssist with sub-contractor scheduling/dispatchingAssist with project bid package documentationAssist with project cost trackingManage current project status databaseOther duties as required

 

Qualifications:

3-5 years of experience as an Admin Assistant within the construction industry is preferred.Basic knowledge of the construction industry.Excellent communication and time management skills.Excellent organizational skills are a mustWillingness to work well with colleagues and stay motivated when working independently.Willingness to accept new challenges.Proficient in Microsoft Excel, Word, Outlook, Adobe and/or BluebeamStrong attention to detail and a proactive positive attitude.

Employer is a VEVRAA Federal Contractor. EEO/AA Employer/Vets.

.

 

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Job DescriptionJob Description

Administrative position with in Epic Developments.

- Construction company 

- Submitting and running permits / plans 

- Coordinating deadlines / approvals within trades 

- Picking up phone calls / answering emails 

- Posting on social media 

 

-Must have excel experience 

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Job DescriptionJob Description

Located in Tinton Falls, NJ

Pay: $21-$24 per hour

Job Title: Administrative – Construction or Real Estate Experience Preferred
Pay Rate: $21-$24/hour ​(based on experience)

Position Type: Full-Time | On-Site | Monday – Friday, Day Shift

Join a fast-paced engineering and survey office as the front-facing point of contact for clients, vendors, and visitors. We’re seeking an experienced Receptionist with a background in construction or real estate who thrives in a professional and dynamic environment. If you're highly organized with a knack for people and processes, this role is your chance to shine.

 

What You’ll Do​

• Greet visitors and manage front desk interactions

• Answer and forward calls, emails, and inquiries

• Manage calendars, meetings, and conference room bookings

• Coordinate mail, deliveries, and document flow

• Assist with filing, scanning, and general office support

​

What We’re Looking For​

• 2+ years in an administrative or receptionist role

• Experience in construction, real estate, or similar industry

• Strong communicator with professional presence

• Proficient in Microsoft Office and office technology

• Detail-oriented multitasker with a customer-first mindset

​

Why You’ll Love This Job ​

• Competitive hourly pay based on experience

• Full-time stability with no remote work

• Supportive, team-focused atmosphere

• Hands-on exposure in a respected engineering firm

• Paid time off and holiday benefits

If you're ready to bring your administrative skills to a growing and reputable local firm, apply today! Hiring Immediately!

Explore more local job opportunities at: https://www.expresspros.com/us-new-jersey-tinton-falls/job-seekers/job-openings

Tinton Falls, NJ
3380
4000 Route 66
Suite 340
Tinton Falls, NJ 07753

Company DescriptionLeading, innovative and customer service-oriented staffing firm.Company DescriptionLeading, innovative and customer service-oriented staffing firm. Read Less

Job DescriptionJob DescriptionOffice Administrator
Bridgeville, Delaware

Overview: Our client is seeking an experienced Office Administrator to support their day-to-day administrative and accounting functions. This role will focus heavily on accounts payable and receivable, while also assisting with payroll processing, HR benefits administration, and new hire onboarding. The ideal candidate will play a key role in streamlining internal processes and leading a paperless documentation initiative.

Responsibilities:
*Manage accounts payable (A/P) and accounts receivable (A/R) functions
*Assist with payroll support and basic HR/benefits coordination
*Facilitate and improve the new hire onboarding process
*Lead the transition to a fully paperless administrative workflow
*Utilize Sage accounting software and MyTrack ERP for data entry and reporting
*Work closely with and report directly to the CFO
*Provide general office support as needed to ensure smooth daily operations

Qualifications:
*Minimum 3 years of relevant administrative or accounting experience
*Proficient with Sage or similar accounting software and ERP systems
*Strong organizational and communication skills
*Comfortable working independently in a fast-paced, manufacturing office environment
*Must be able to work 100% onsite

**Interested Candidates: Contact Louis DiSabatino - (302) 324-9400 - ldisabatino@synerfac.com**

#ZRNC Read Less

Job DescriptionJob Description

Job Title: Construction Office Assistant
Company: Eagle 1 Mechanical Inc.
Location: Woodside, NY
Job Type: Full-Time
Compensation: $42,000 – $52,000 per year (based on experience)

About Us

Eagle 1 Mechanical Inc.,

New York City’s most trusted Public Works Plumbing & Fire Protection Contractor for over 30 years. Based in Woodside, Queens, we specialize in delivering various types of construction projects for agencies such as the School Construction Authority (SCA), New York City Housing Authority (NYCHA), and the Dormitory Authority of the State of New York (DASNY).

We are a small company that delivers quality projects on time with a proven track record in Fire Protection and Plumbing. As we continue to grow, we are seeking a skilled Accounts Receivable Administrator with construction industry experience to join our team.

Position Summary

The Construction Office Assistant will provide day-to-day administrative support to ensure the smooth running of our office. Responsibilities include organizing project files, performing data entry, answering phone calls and emails, and assisting with event coordination. This role is ideal for someone who is organized, proactive, and proficient in Microsoft Office, with the ability to manage multiple tasks in a busy construction office environment.

Key Responsibilities

Organize, maintain, and update project and company filesPerform data entry and ensure accuracy in records and documentsAnswer and route phone calls and emails professionally and efficientlyAssist with scheduling and coordination of meetings or company eventsSupport project teams with administrative tasks as neededCollaborate with colleagues to ensure deadlines and priorities are metMaintain a clean and organized office environment

Qualifications

1–3 years of administrative experience (construction office experience a plus)Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Strong organizational and multitasking skills with attention to detailExcellent communication and interpersonal skillsReliable, resourceful, and able to exercise sound judgment and common senseAbility to work independently as well as in a team setting

What We Offer

Starting salary: $42,000 – $52,000 per yearPaid time off, holidays and vacation payA supportive, team-oriented environmentOpportunity to work with a company that has delivered public works projects for NYC

 

Company DescriptionEagle 1 Mechanical Inc.,

New York City’s most trusted Public Works Plumbing & Fire Protection Contractor for over 30 years, Based in Woodside, Queens. We are seeking a skilled Warehouse Person with a clean driver license.Company DescriptionEagle 1 Mechanical Inc.,\r\n\r\nNew York City’s most trusted Public Works Plumbing & Fire Protection Contractor for over 30 years, Based in Woodside, Queens. We are seeking a skilled Warehouse Person with a clean driver license. Read Less

Job DescriptionJob Description

 

We’re looking for a take‐charge, solutions‐driven administrative pro who knows construction inside and out. You’ll own billing, documentation, and project controls—keeping jobs moving, cash flowing, and the office running smoothly.

 

SOME of the things you’ll do

- AIA billing and invoicing

- Prepare and submit G702/G703 progress billings, SOVs, change orders, lien waivers, and retention

- Track AR, reconcile payments, and follow up on outstanding invoices

- Davis Bacon wages payroll forms

- Review proposals for accuracy and confirm submission to contractors

- Must have extensive knowledge in EXCEL

- Build and maintain billing workbooks, pivots, lookups, and reconciliations

- COIs and compliance

- Request/verify Certificates of Insurance, endorsements, limits, expirations; maintain compliance logs

- NTOs and lien process (Florida)

- Prepare/serve Notices to Owner, track dates, releases, and closeout requirements

- Project tracking

- Maintain job files, submittals, change orders, vendor onboarding, employee onboarding (W‐9, COI), and payment status

- Complete employer certifications

- SOPs and process improvement

- Write/maintain standard operating procedures; continually improve workflows

- General office support

- Scheduling, meeting notes, bid/document control, phones/emails, and day‐to‐day admin

 

What you’ll bring

- 5+ years construction admin or billing experience (GC or specialty contractor)

- Proven AIA billing expertise; strong Excel (pivot tables, XLOOKUP/VLOOKUP)

- Working knowledge of COIs and Florida NTO/lien timelines

- Sharp attention to detail, follow‐through, and proactive communication

- Bonus: Experience with Procore, QuickBooks, Sage 100/300, Buildertrend; Notary a plus, Extensive Excel knowledge

 

What we offer

- Competitive pay (see market range below) + benefits

- Stable, growth‐minded team that values ownership, accountability, and continuous improvement

- Opportunity to build and refine SOPs and make a real impact on the business

 

## How to apply

Send your resume and a brief note highlighting:

- Your AIA billing experience (G702/G703)

- Tools you’ve used (Excel features, PM/ERP systems)

- A process you improved (SOP or workflow) and the result

Company DescriptionExpert Dewatering and Construction specializes in Commercial construction and has expanding into commercial build-outs, renovations, and real estate. Since we are expanding the field of construction, we are seeking hardworking, dependable, and knowledgeable staff to join our team.Company DescriptionExpert Dewatering and Construction specializes in Commercial construction and has expanding into commercial build-outs, renovations, and real estate. Since we are expanding the field of construction, we are seeking hardworking, dependable, and knowledgeable staff to join our team. Read Less

Job DescriptionJob Description

Position Title: Construction Office Administrative/Marketing Coordinator

Location: Naples, FL

Job Type: Full-Time

Compensation Range: Commensurate with experience

 

BUILD LLC is a general contracting firm committed to building quality commercial and residential spaces that will stand the test of time. We are seeking an entry-level Administrative / Marketing Coordinator who will create and implement marketing strategies for both traditional and digital campaigns.

 

Position Summary

The ideal candidate will play a dual role in ensuring brand management development and the smooth operation of our office, while providing administrative support to senior leadership and project managers. If you want to be a part of a collaborative team dedicated to providing a welcoming and professional environment from pixels to people, we want to hear from you.

 

Key Responsibilities

Support marketing initiatives, including website management, digital platform updates, and coordinating marketing materials.Monitor online presence to track communications related to brand, including working with former clients to develop testimonials and references.Greet all visitors to the BUILD, LLC. headquarters and maintain a professional, welcoming office environment.Perform general office duties including calendar management, scheduling, data entry, and physical and digital filing.Maintain a clean, organized, and well-stocked office environment.Support front of house operations encompassing housekeeping items inclusive of watering plants, turning on & off visual displays, opening and closing Naples Headquarters Office, door signs for holidays, and maintain an elevated office appearance.Serve as the first point of contact for all incoming calls, emails, and inquiries, ascertain their needs and direct accordingly.Receive, sort, and distribute incoming mail and deliveries.Prepare outgoing mail, shipments, and courier packages.Manage conference room schedules and maintenance.Order and manage office supplies, kitchen, conference rooms, and copy areas.Support project coordinator with document preparation for Condominium Projects during construction season.Work closely with project coordinator in scheduling utility service providers according to project timelines.Assist project managers and superintendents with printing and retrieving plans.Perform other administrative duties as required.

 

Qualifications & Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and an interest in learning new systems.Exceptional written and verbal communication skills.Strong organizational and time management skills.Ability to work independently and as part of a team in a fast-paced environment.Strong administrative skills with a high attention to detail.Familiarity with construction management software is a plus (e.g., ProCore).

 

BUILD LLC offers excellent benefits including

Traditional and Roth 401(k) plansPaid time offHealth insuranceDental insuranceLife insuranceDisability insuranceHealth Savings Accounts Read Less

Job DescriptionJob Description

We are seeking a Construction Company Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasks

Qualifications:

Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detail​Strong organizational skillsStrong accounting Skills Read Less

Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time Off401KVision / DentalJob SummaryConstruction firm seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, greeting walk-ins, accepting mail / packages, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. This is a full time in office position 8am - 5pm Monday - Friday. The office is located in North Miami Beach. 

Responsibilities Answer incoming phone calls and route them to the appropriate personReceive and label packagesAssist office staff with administrative tasks.Assist with making phone calls on behalf on company staffGreet walk-ins to the officeAssist staff with scheduling vendorsDevelop, update, and maintain relevant office proceduresQualificationsPrevious experience as an Administrative Assistant or in a similar positionFamiliarity with standard office equipment such as printers, computers, and phonesExcellent computer skills and knowledge of Microsoft Word, and OutlookHighly organized with excellent time management skills and the ability to prioritize projects Read Less

Job DescriptionJob Description

Contractor Staffing Source

Preconstruction Specialist

 

Location: The Beaches in Sussex County, Delaware

Type: Full-Time / In-Office Preferred

 

Overview

We're looking to add a skilled and detail-oriented Preconstruction Specialist to support our team through early project development phases. The ideal candidate should be experienced in high-end residential construction, comfortable working with clients and architects, and capable of supporting our internal estimating and planning efforts.

 

This role will report to our Preconstruction Manager and help bridge the gap between client/design coordination and construction execution.

 

Key Responsibilities:

Assist with early-stage planning from initial client contact through project handoff.Collaborate with architects, designers, and clients to define scope, timeline, and cost considerations.Contribute to budget preparation and proposals.Coordinate with subcontractors and vendors to gather pricing and scope inputs.Maintain documentation, schedules, and support tools throughout the preconstruction phase.Ensure a smooth transition to the Build team.

Qualifications:

5+ years of residential construction or preconstruction experience.Familiarity with high-end custom home building preferred.Experience working closely with architects and design teams.Solid understanding of construction cost structures, materials, and sequencing.Proficiency in construction software tools (estimating and scheduling).Organized, communicative, and able to juggle multiple tasks in a fast-paced setting.

Compensation & Benefits:

Competitive salary based on experienceHealth insurance and PTO packageCollaborative team culture with long-term growth potential Read Less