Job DescriptionJob Description

Office Assistant needed

Applicant should demonstrate strong leadership skills, must be bilingual, must have transportation, must be a team player and work well with others

Seeking applicant that can work at a very busy personal injury law firm. Duties to be explained in person during an interview with personnel

Company DescriptionAt the Ezequiel Reyna Law Office, our team of experienced personal injury attorneys in the Rio Grande Valley brings over 100 years of combined experience to every case. This depth of knowledge, combined with a relentless work ethic and passion for justice, has helped us secure multi-million-dollar settlements for victims of personal injury across Texas. Whether you’ve been injured in a car accident in McAllen, a workplace accident in South Texas, or are pursuing justice for a loved one lost to wrongful death, our dedicated team fights to ensure our clients receive the compensation they deserve.

Every day, we represent individuals and families who have suffered due to the negligence of others in the Rio Grande Valley. From commercial truck accidents near Weslaco to catastrophic injury claims in Hidalgo County, we handle a wide variety of complex personal injury cases. Our firm also collaborates with trusted litigation partners across the nation, providing access to specialized expertise and resources that strengthen our ability to fight for justice. With a proven track record of success in personal injury cases in Texas, we remain committed to helping victims rebuild their lives and achieve justice for themselves and their families.Company DescriptionAt the Ezequiel Reyna Law Office, our team of experienced personal injury attorneys in the Rio Grande Valley brings over 100 years of combined experience to every case. This depth of knowledge, combined with a relentless work ethic and passion for justice, has helped us secure multi-million-dollar settlements for victims of personal injury across Texas. Whether you’ve been injured in a car accident in McAllen, a workplace accident in South Texas, or are pursuing justice for a loved one lost to wrongful death, our dedicated team fights to ensure our clients receive the compensation they deserve.\r\n\r\nEvery day, we represent individuals and families who have suffered due to the negligence of others in the Rio Grande Valley. From commercial truck accidents near Weslaco to catastrophic injury claims in Hidalgo County, we handle a wide variety of complex personal injury cases. Our firm also collaborates with trusted litigation partners across the nation, providing access to specialized expertise and resources that strengthen our ability to fight for justice. With a proven track record of success in personal injury cases in Texas, we remain committed to helping victims rebuild their lives and achieve justice for themselves and their families. Read Less

Job DescriptionJob DescriptionThe Front Desk / Administrative Assistant is the first point of contact for our clients and plays a key role in keeping our operations running smoothly. You’ll be responsible for greeting clients, handling calls, preparing proposals, processing payments, scheduling, and providing administrative support across departments.

We are looking for someone who is organized, professional, and experienced in working within a construction office environment. Familiarity with the glass or metal industry is a plus.

NEEDS TO HAVE EXPERIENCE WORKING IN A CONSTRUCTION OFFICE BEFORE!!!! 

Responsibilities

Client Communication & Reception

Answer and direct phone calls professionally.Greet and assist walk-in clients with courtesy.Handle general inquiries from clients, vendors, and partners.Proposals & Documentation

Prepare and process customer proposals accurately.Save, track, and file all proposals in company systems.Payments & Recordkeeping

Process customer payments (credit card, check, etc.).Record and track payment activity in company logs/software.Scheduling

Coordinate and schedule appointments for measurements, installations, and service calls.Provide confirmations and updates to clients and internal teams.Lead Tracking & Sales Support

Enter all leads (phone, email, walk-in) into the Lead Tracking Sheet.Maintain daily updates and follow-ups on leads.Collaborate with the sales team to help convert leads into sales.DocuSign Management

Prepare and send contracts through DocuSign.Include acknowledgment forms and confirm receipt.Maintain accurate records of signed contracts.Office & Administrative Support

Assist with filing, organizing, and managing supplies.Support various departments with admin tasks.Keep the front desk area clean and professional.Qualifications

Experience working in a construction office environment is required.Previous administrative, receptionist, or office support experience.Strong communication and customer service skills.Proficient in Microsoft Office and Google Workspace.Experience with DocuSign, QuickBooks, or CRM systems is a plus.Ability to multitask, prioritize, and stay organized in a fast-paced environment.Professional, reliable, and detail-oriented.What We Offer

Competitive pay (based on experience).Full-time schedule, Monday–Friday.Growth opportunities in a fast-expanding company.Supportive and professional work environment.Benefits

401(k) with company matchHealth, dental, and vision insurancePaid time offExperience:

Construction office: 1 year (Required)Job Type: Full-time

Benefits:

401(k)401(k) matchingDental insuranceHealth insurancePaid time offVision insurance Read Less

Job DescriptionJob Description

Must have prior experience. We are CPA firm, seeking a highly organized, proactive, and resourceful Senior Administrative Assistant to provide high-level administrative, operational, and leadership support across our organization. This dynamic role ensures continuity of daily operations, plays a key part in maintaining efficiency, accuracy, and professionalism across all areas of the business.

Success in this role requires flexibility, exceptional organizational skills, and the ability to adapt to evolving priorities in a fast-paced environment. You will work directly with firm leadership, supporting scheduling, finance, vendor coordination, —while maintaining clear and proactive communication with clients and internal teams.

Key Responsibilities

Administrative & Leadership Support

Provide executive-level administrative support to senior leadership, including complex calendar management and meetings coordinationPrepare and edit correspondence, reports, and presentations on behalf of the leadership teamMaintain confidentiality and professionalism in handling sensitive informationSupport special projects, leadership events, and cross-functional coordination initiatives

Operational & Office Management

Oversee day-to-day office operations, ensuring organization, cleanliness, and adequate supply levelsManage records, e-filing systems, and office documentation to ensure consistency and accessibilityHandle general administrative duties including scanning, printing, mailing, and kitchen/office maintenanceCreate and maintain standardized job descriptions, checklists, and templates to improve operational efficiency

Client Coordination

Create and maintain client relationships, obtain and exchange sensitive client tax information, provide updates on project statusCoordinate communication between clients and the tax team

 

Scheduling & Finance Support

Support scheduling functions to ensure smooth project flow and timely executionAssist with financial and administrative tasks and light bookkeeping support – billing and e-filing of tax returnsEnsure accountability and consistency across teams through organized documentation and follow-up

Qualifications

3+ years of experience as an Administrative or Executive Assistant (experience supporting leadership strongly preferred)Proven ability to manage multiple priorities with strong attention to detailExcellent written and verbal communication skillsStrong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Thomson Reuters (Ultra Tax, Practice, File Cabinet)Highly self-motivated, dependable, and able to work independently with minimal supervisionDemonstrates discretion, professionalism, and sound judgment in all interactions

Why Join Us

Collaborative and supportive work environmentOpportunity to contribute to meaningful projects and organizational growthCompetitive compensation and benefitsA culture that values integrity, accountability, and professional excellenceCompany DescriptionHainsworth Raja & Company CPAs, PC is a full-service accounting & tax firm with over 40 years of experience.Company DescriptionHainsworth Raja & Company CPAs, PC is a full-service accounting & tax firm with over 40 years of experience. Read Less

Job DescriptionJob Description

Are you highly organized, tech-savvy, and creative? Grus Construction Personnel is seeking a driven Administrative & Social Media Coordinator to join our Tampa headquarters. In this dynamic role, you’ll support our internal operations while helping us grow our online presence and strengthen engagement across our social channels.

 

What You’ll Do:

Provide administrative support to office leadership and team membersManage daily email and phone correspondence with clients and field employeesAssist with data entry, document preparation, and light reportingCreate and schedule engaging posts for Facebook, Instagram, LinkedIn, and TikTokCapture and share company culture, events, and success stories to build brand awarenessMonitor and respond to social media messages and comments professionallyTrack and report basic social analytics to show growth and engagementAssist with marketing campaigns, digital content, and email newsletters

 

What We’re Looking For:

Strong organizational and communication skillsComfortable juggling multiple priorities in a fast-paced environmentExperience with social media platforms and basic content creation tools (Canva, Meta Business Suite, etc.)Friendly, professional presence—online and in-personAttention to detail and ability to follow established processesPrior administrative or marketing experience preferred

 

Why Join Grus:
Grus Construction Personnel is a nationwide skilled trades staffing firm known for quality, integrity, and results. You’ll join a supportive, hardworking team that values initiative, creativity, and making a difference every day.

 

Schedule: Monday–Friday, 9:00 AM – 5:30 PM

Company DescriptionWe believe our mission is two-fold: to staff our client’s projects with the highest quality of skilled tradesmen available and to foster an environment in which the quality of our workers continues to increase. We are dedicated to delivering quality and efficiency in one package. Grus offers our workforce the opportunity for permanent employment and a diversified work experience through our many and varied clients. We believe the service Grus provides offers benefits to both the general contractor and the skilled worker.Company DescriptionWe believe our mission is two-fold: to staff our client’s projects with the highest quality of skilled tradesmen available and to foster an environment in which the quality of our workers continues to increase. We are dedicated to delivering quality and efficiency in one package. Grus offers our workforce the opportunity for permanent employment and a diversified work experience through our many and varied clients. We believe the service Grus provides offers benefits to both the general contractor and the skilled worker. Read Less

Job DescriptionJob Description

Entry-Level Administrative Assistant with No Experience Necessary is desired for Doctor. Beachfront residence on PCH in Santa Monica.

Duties include:

Clerical - Data entry with the use of Microsoft Word and Microsoft Excel. Organization and maintenance of files. On the job training available. 

Desirable Traits:

Active Listening

Collaboration 

Communication Skills

Confidential Data

Excellent People and Communication Skills

Highly Organized

Interpersonal Skills

Microsoft Excel

Microsoft Office

Multitasking

Proactive

Punctuality

Thinking Creatively

Time Management Skills

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Job DescriptionJob Description

Job Summary:

The Office Assistant provides administrative and clerical support to ensure efficient operations across various departments and companies. This role involves handling daily administrative tasks, assisting staff with organizational duties, and maintaining smooth office functions.

Key Responsibilities:

Perform general clerical duties including photocopying, scanning, mailing, and filing.Greet and assist walk-in clients and visitors.Answer and direct phone calls in a professional manner.Maintain and organize office records, documents, and supplies.Schedule meetings, appointments, and conference rooms.Prepare and edit correspondence, reports, and presentations.Support basic bookkeeping tasks such as data entry and invoice tracking.Learn and adapt to various software programs as needed.Handle incoming and outgoing mail and deliveries.Assist the sales department with advertising tasks (no direct sales involved).Verify accuracy of paperwork before sending to customers.Provide general administrative support to management and other staff as needed.

Qualifications:

High school diploma or equivalent (Associate’s degree preferred).Proven experience as an office assistant, administrative assistant, or in a related role.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Bookkeeping skills is a plus.Excellent organizational and time management skills.Strong communication and interpersonal abilities.Attention to detail and problem-solving skills are a must.Ability to multitask and work independently is a must.

Working Conditions:

Primarily office-based environment with occasional exposure to manufacturing settings.Flexible working hours available. Read Less

Job DescriptionJob DescriptionPayment Posting Specialist (Onsite | Overland Park, KS)

Schedule: Monday-Friday, 8:00 AM - 5:00 PM (30-minute lunch)
Pay: $18-$20/hour

About the Role

We're seeking a detail-oriented Payment Posting Specialist to join a fast-paced, patient-focused ophthalmology practice in Overland Park, KS. In this role, you'll ensure all patient and insurance payments are accurately posted and reconciled, supporting the practice's financial accuracy and patient experience.

This is an excellent opportunity for someone with medical billing or collections experience who thrives on precision, organization, and teamwork.

Qualifications

Required 1-3 years of experience in medical billing, collections, or coding.

Strong proficiency in Excel and comfort navigating insurance websites and IVR systems

Excellent attention to detail and time management.

Strong communication and problem-solving skills.

High level of professionalism and accuracy under pressure.

High School Diploma or GED required.

Key Responsibilities

Post all patient and insurance payments promptly and accurately.

Balance daily payment postings with deposits.

Identify and process overpayments, credits, and refunds.

Resolve payment posting issues and work common denials (CO-109, B9, etc.).

Verify correct payment of drug claims and ensure proper balance transfers.

Collaborate with Accounts Receivable on denials or payment discrepancies.

Utilize payer websites and IVR systems to research claims.

Perform other related billing duties as assigned.

Why You'll Love This Role

Stable, full-time weekday schedule

Opportunity to grow within the organization

Supportive team and strong training program

Meaningful work in the healthcare field

For California Applicants:

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO) , and the California Fair Chance Act (CFCA).

This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.

Company DescriptionHere at Medix, we are dedicated to providing workforce solutions to clients throughout multiple industries. We have been named among the Best and Brightest Companies to Work For in the Nation for two consecutive years. Medix has also been ranked as one of the fastest growing companies by Inc. Magazine.

Our commitment to our core purpose of positively impacting 20,000 lives affects not only the way we interact with our clients and talent, but also with our co-workers! The goal is lofty, but it is made attainable through the hard work and dedication of our teams and their willingness to lock arms together. Are you ready to lock arms with us?Company DescriptionHere at Medix, we are dedicated to providing workforce solutions to clients throughout multiple industries. We have been named among the Best and Brightest Companies to Work For in the Nation for two consecutive years. Medix has also been ranked as one of the fastest growing companies by Inc. Magazine.\r\n\r\nOur commitment to our core purpose of positively impacting 20,000 lives affects not only the way we interact with our clients and talent, but also with our co-workers! The goal is lofty, but it is made attainable through the hard work and dedication of our teams and their willingness to lock arms together. Are you ready to lock arms with us? Read Less

Job DescriptionJob Description

We are a dynamic, growing company located in Southeast Houston TX and we are seeking an Administrative Sales Associate with major potential for upward mobility and income growth. If you are motivated, energetic and can adapt to a changing work environment than we want to talk to you. What we need now is the right individual to join our team.

The position requires:

-Excellent customer service skills, personal work habits and positive attitude. Specifically:
Understanding that our success as a company is built on customer satisfaction and we are motivated to grow.
-Attention to detail, responding to emails, answering phones, taking messages, filing, maintaining records and customer files, ordering inventory and various other office duties as needed and continuous customer support.
-Maintaining a customer follow-up system that encourages repeat and referral business.
Previous admin, customer service/sales experience preferred.
-Bilingual is a PLUS

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Job DescriptionJob DescriptionCome join a growing company. 

We are looking for an independent, bright, competent individual, self-motivated, who can work quickly and accurately follow direction, has excellent communication skills with customers, and pays attention to detail.

Candidates must be organized, confident with technology, and take pride in providing quality information to clients.

Full time position- Monday to Saturday 36 to 40 hours a week

Qualified Applicants:

Basic computer skills (Must)Great customer serviceBilingual is a mustProfessional communicationOrganizedReliable TransportationMust be drug free.
Duties:

Office AssistantAnswering phoneEmailingScheduling appointments Taking messagesFilingFollowing up on paperworkDrug testing - we will pay for training.
IF YOU CALL OUT 2, 3 TIMES A MONTH. THIS JOB IS NOT FOR YOU.

If interested, please reply to this post with your resume Read Less

Job DescriptionJob Description

 

Exciting opportunity in the San Bernardino area!

Secretary II

Pay: $20.50-$23.40/hourly

Contract position: 720 hours/4-4 1/2 months

Brief Job Description:

Under general supervision, performs fiscal duties and work in support of accounting processes. Work involves verifying, auditing, classifying, processing, tracking, posting, and reconciling accounts payable, travel claims, tax matters. More specifically, the candidate reviews and audits accounting documents such as invoices, requisitions, purchase orders, bills, warrants, claims and other documents for arithmetical accuracy, completeness, and adherence to county policies and procedures, agreements, and contractual requirements; verifies totals and availability of funds before processing.

Position Requirements:

Intermediate Excel knowledge – at least 1 year of professional experience utilizing Excel - This is a must and a minimum of 3 years clerical experience in a professional setting.

Will be responsible for filing hospital medical claims formsAssisting with review of vendor invoicesLooking up patient informationData Entry into Excel spreadsheetAnswering phonesMaking calls to follow up on various mattersBasic clerical skills a mustOther duties as needed

Submit resumes to: dehrnman@jmstaffing.com

Apply online at: jmstaffing.com

JM Temporary Services & Affiliates, Inc., dba JM Staffing, JM Medi-Stat is proud to be an equal-opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.

Company DescriptionJM Temporary Services & Affiliates, Inc., dba JM Staffing, JM Medi-Stat is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.Company DescriptionJM Temporary Services & Affiliates, Inc., dba JM Staffing, JM Medi-Stat is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Read Less

Job DescriptionJob Description

Title: Admin Assistant I

Location: Ridgefield, CT 06877-1058

Duration:12 Months

 

Job Duties:

This person will be working on travel and expenses for the majority of their work. They need to have strong experience in that area. If they have experience using the system concur that is a plus, but not a must-have.

Please do not submit candidates who have experience as a receptionist or coming from retail.

They must be able to come on-site 3 days a week, and Wednesday is a mandatory on-site day. They will be working 40 hours a week, so please do not submit anyone looking to work part-time.

 

Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. * Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community.

 

Skills:

Proficient in MS Word, Excel, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem-solving ability, and follow-up skills. Strong customer service skills and the ability to maintain confidentiality.

 

Education:

Associate's or bachelor’s degree or a High school diploma. Fluency in MS Suite, including Word and Excel

Company DescriptionWe believe in service that helps you solve a problem, move forward with a project, manage a difficult situation, or simply check something off your list.Company DescriptionWe believe in service that helps you solve a problem, move forward with a project, manage a difficult situation, or simply check something off your list. Read Less

Job DescriptionJob Description

Small office experience is needed in this Administrative Assistant role. Long-term temporary role and the job may grow into a temporary-to-hire for the right person. As a regular employee, you will occasionally be asked to travel in the Southern California region to some client offices. Mileage is reimbursed.

Stable work history is necessary with at least 2+years in each job held. Company prefers at least 3 or more years of experience in each job you have worked.

Answer telephone calls, record keeping/documentation, data entry, emails, research for other businesses, and other office duties. Good follow-up skills are essential. Quick learner with ability to retain information easily. Self-motivated, focused, detail-oriented, and very quick typing skills.

Highly proficient using the Outlook "task function" and Excel on an intermediate level. They prefer this person is familiar using formulas. A high-level of computer proficiency is necessary.

Quick touch typing above 45wpm (55wpm ideal)Able to work with a large amount of data tracking on Excel spreadsheetsExcellent communication (verbal and written)Able to meet office deadlines and client timelinesSuperb grammar and spellingStrong experience using the task function, calendar, and emails in OutlookAnswer calls, upkeep and maintenance of records/files, mail processing, and other office tasksResearch information to assist businesses with HR/Payroll related questions

High School diploma or equivalent. College courses or degree helpful, not required.

Regular and consistent attendance is an essential part of the job.

THIS POSITION IS "IN-OFFICE," AND NOT OFFERED OR AVAILABLE IN A REMOTE OR HYBRID CAPACITY.

Up to $24-$25/hr. DOE & good benefits M-F 8:30am-5pm.

 

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As required by LA County’s Fair Chance Ordinance, California State’s Fair Chance Act and Article 9 added to Chapter XVIII of the Los Angeles Municipal Code. SEC. 189.04. NOTICE AND POSTING REQUIREMENTS FOR EMPLOYERS. A. Employers shall state in all solicitations or advertisements seeking Applicants for Employment that the Employer will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of this article. Equal Employment Opportunity is THE LAW. Applicants are protected under Federal law from discrimination on the following bases: RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN Title VII of the Civil Rights Act of 1964, Title I and Title V of the Americans with Disabilities Act of 1990, The Age Discrimination in Employment Act of 1967, by Title VII of the Civil Rights Act, as amended, the Equal Pay Act of 1963, Title II of the Genetic Information Nondiscrimination Act of 2008, Section 503 & 504 of the Rehabilitation Act of 1973, The Vietnam Era Veterans’ Readjustment Assistance Act of 1974, in all areas of hiring and employment.

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Job DescriptionJob Description

We are looking for a responsible and meticulous Korean-English bilingual Office Administrator to join our CPA office located in near Annandale, Virginia.  It can ne full or part-time work schedule.  The full time position is eligible for salary with fringe benefits that include holiday pay, bonus, medical and dental insurance and two weeks of PTO and retirement plans.  Also Friday lunch is provided.  The part-time employee is paid hourly with Holiday pay.

Responsibilities:

Greet and assist clients and visitors.

Keep the front office organized and presentable to maintain a neat and well-maintained appearance.

Proficiency in Excel.  Experiences in QuickBooks and other accounting software but not required.

Process client's payroll and perform data entry.

Excellent organizational and multitasking abilities.

Excellent phone manners and effective communication skills, both written and verbal.

 

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Job DescriptionJob Description

Kind and Nurturing Individual looking to join a fun team to provide learning and exciting activities for early learners.

Company DescriptionFamily owned and operated
Flexible hours
Have fun at work!Company DescriptionFamily owned and operated\r\nFlexible hours\r\nHave fun at work! Read Less

Job DescriptionJob Description

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

Plan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasks

Qualifications:

Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detail​Strong organizational skillsCompany DescriptionSmall Private practice with a Psychologist, LPC, and LCSW on staff. We do many types of psychological evaluations for children, adolescents, and Adults. We also do individual counseling for people of various ages and with various problems.Company DescriptionSmall Private practice with a Psychologist, LPC, and LCSW on staff. We do many types of psychological evaluations for children, adolescents, and Adults. We also do individual counseling for people of various ages and with various problems. Read Less

Job DescriptionJob Description

Summary

The Intertribal Court of Southern California invites applications from qualified individuals interested in an Administrative Assistant (AA) position. Under the supervision of the Director of Administration and Human Resources (DAHR) and working in coordination with the Grant Program Manager, this position is responsible for administrative, secretarial, and clerical tasks of high responsibility. Work involves displaying initiative, good judgment, professionalism, follow-through, the ability to multi-task and readily adapt to fast-changing priorities. Work is often of a sensitive and confidential nature. The AA must observe high standards of conduct, and work requires independent judgement.

Duties

Duties may include, but are not limited to:

·         Greets/screens telephone calls and visitors; provides information, resolves issues, directs caller/visitor to proper personnel or agency, or takes messages.

·         Manage multiple calendars using Microsoft Outlook

·         Performs routine clerical tasks such as reviewing, distributing, and responding to incoming mail; performing data entry, ordering office supplies, maintaining files/records, faxing and photocopying.

·         Ensuring reception area is clean and stocked with necessary materials

·         Receiving documents/intake from clients and filing

·         Taking meeting minutes

·         Preparing case files for review

·         Coordination with program staff/court clerks on program intake and referrals

Contact required service provider for any building/office repairs needed, including office equipment, window, telephone, etc. Includes scheduling preventative maintenance tasks and reacting to maintenance emergencies.Ensure an optimal working environment in the Court, by performing regular building safety and security inspections, maintaining Court’s equipment and supervising cleaning crews and maintenance workers.Documenting processes and keeping maintenance records.Property maintenance of building and grounds (security, trash, exterminator, etc.)Inventory all assets (equipment, keys, supplies, etc.) of the Court by using a well-organized tracking system.Coordinate office/workstation setups and office/workstation moves.Maintain and replenish kitchen and restroom supplies on a monthly basis.Maintain and replenish office supplies on a monthly basis.Assist DAHR with payroll processing as requested.Assist DAHR with staff meeting development and setup.Assist DAHR with making travel arrangement, flights, lodging, transportation and per diem for all staff.

·         Providing additional assistance to Chief Judge, Lead Court Clerk, and Director of Administration and Human Resources as related to program

·         Performing other duties as assigned

Skills and Qualifications

·         Proven work experience as an administrative assistant, secretary, receptionist, or similar role

·         Skill in operating a personal computer, printer, fax machine, and other office equipment

·         Professional attitude and appearance

·         Proficient in Microsoft Office, Zoom, and Adobe

·         Solid written and verbal communication skills

·         Excellent organizational skills

·         Self-direction and independent decision-making skills

·         Multitasking and time management skills, with the ability to prioritize tasks

·         Interpersonal communication skills

·         Possess an Associate's degree (A.A.) in a related field, or High school diploma/GED, and five years of secretarial experience, or any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Benefits

·         Vacation Leave with pay (on accrual basis)

·         Sick Leave with pay (on accrual basis)

·         Holiday with pay

·         90% employer covered Medical, 100% Dental and Vision offered through group plans

·         401(k) contributions with 6% company match after 1 year of employment

Additional Information

·         Compensation: $22.00-$25.00 per hour, depending on verified qualifications

·         Hours: 40 hours per week (Monday through Friday 8:00 a.m. to 4:30 p.m.)

·         Probationary period is 90 days from date of hire

·         ICSC is located on the Rincon Indian Reservation in Valley Center, CA

·         Indian preference: Native American preference will apply.

·         This is a grant-funded position and subject to availability of funds.

To apply, submit the required documents below to Maria Maciel at mmaciel@intertribalcourt.org.

Required Documents

·         Your resume must support the experience described in this announcement

·         If claiming Indian Preference, submit a Certificate of Indian Blood or lineage verification from your Tribe.

·         Unofficial College Transcripts showing your degree awarded, and date conferred.

·         Copies of any certifications listed on your resume.

·         Cover Letter to resume: Cover letter providing your intent for employment and brief narrative of your qualifications or strengths for the position.

·         Copy of State Driver’s License

Only complete applications will be considered.

Company DescriptionThe Intertribal Court of Southern California was formed in 2002 when the Southern California Tribal Chairman's Association received a grant from the United States Department of Justice. The Court began operation in August of 2006.
The Court serves a consortium of tribes from across southern California.Company DescriptionThe Intertribal Court of Southern California was formed in 2002 when the Southern California Tribal Chairman's Association received a grant from the United States Department of Justice. The Court began operation in August of 2006.\r\nThe Court serves a consortium of tribes from across southern California. Read Less

Job DescriptionJob Description

Partners In Action is looking for a part-time administrative professional to join our growing team. We are a company that collaborates with our clients to help transform workplaces by providing leadership development, team training, and HR expertise.

In this role you will be crucial to our overall success and will provide administrative, project, and some marketing support. This position will require around 20 hours per week, spread over a minimum of 4 days a week, with a hybrid option.

The ideal candidate will be able to take initiative, multitask, remain organized and ensure that timelines are met, adapt to changing priorities, possess attention to detail, and bring creative approaches to their work. If you are looking for a new challenging opportunity to share your skills, we encourage you to apply!

Please check out our website to learn more about us! https://piabusinessconsulting.com/

Project & Administrative Coordinator Responsibilities:

Provide administrative direct support to CEO and other team members as neededMaintain CEO’s Calendar, including scheduling monthly coaching sessionsMaintain networking memberships and register CEO for eventsCreate and/or refine material for special projects, including forms, procedure manuals, PowerPoint presentations, fliers, and other HR related materialsProofread projects and documents for formatting and accuracyManage podcast – finding guests, recording, editing and distributing podcast to social media channelsCreate & maintain social media as well as update websiteCollaboration on new projects, training material, or other project conceptsAssign DISC Profiles and produce/distribute training documentsAssist with resume reviews, phone screens, background checks and references as neededSupport and coordinate ITParticipation in weekly team meetingsAll other duties as assigned

Project & Administrative Coordinator Qualifications:

High level of personal and professional integrityStrong administrative experienceHR experience preferredMarketing/Social Media experience preferredComputer literate with expertise in MS Office and SharePointStrong organizational skills and attention to detailsExcellent verbal and written communication skillsMaintain confidentiality of sensitive information

Job Type: Part-time

Benefits:

VacationPaid Sick TimeHoliday PayTeam Building Days

Schedule:

Monday to Friday

Ability to commute/relocate:

Reliably commute or planning to relocate before starting work (Required)

Work Location: 967 Spaulding Ave, Hybrid Schedule Available

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 18 – 22 per week

Benefits:

Flexible schedulePaid time off

Experience:

Administrative: 1 year (Preferred)human resources: 1 year (Preferred)

Ability to Commute:

Forest Hills, MI 49506 (Required)

Work Location: In person

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Job DescriptionJob Description

Position Summary

This administrative position supports daily activities for Operations and Project Management alike.

Job Responsibilities

Operations & Project Management Assistance

Support in reviewing Contract Acceptances and Proposals to create a Project PlanSupport in developing and implementing project work plans and make the necessary adjustments to accommodate evolving needs and requirements.Track project progress and documentation; ensuring documents are complete, current, and stored appropriately.Help manage day-to-day operational aspects of each project and its scope such as deliverables and material to guarantee execution on time according to project schedule.Facilitate internal team meetings and client meetings. Document meeting minutes.Send document transmittals and maintain transmittal logbookOther duties as assigned.

 

Project Accounting Assistance

Assist in generating weekly reports to track project expenses.Assist in updating cost comparisons during project development to help maintain the project’s budget.Track project payment milestones and monitor account receivables.Monitor Bill of Materials (BOM) for ordered and received materials to minimize project risks.Other duties as assigned.

 

Required Qualifications

·         High School Diploma/GED preferred and a minimum of 3 years administrative experience, preferred.

·         Dependability a MUST- Hours are 8am to 5pm with 1hr lunch.

·         Proficiency in Microsoft Projects, Excel, PowerPoint, and Word.

·         Motivated self-starter.

·         Ability to prioritize tasks.

·         Ability to multi-task and willingness to perform outside of job description.

Excellent communication skills both verbal & written.Company DescriptionHPI Energy Services can trace its origins back to Hawker Siddeley Dynamics Engineering (HSDE) and Vosper Thornycroft (VT). HSDE developed a range of electronic gas turbine controllers for industrial and marine use in the 1960’s and was later acquired by VT in 1995. When VT Controls withdrew from the industry in 2002 a team of former VT executives and senior engineers continued the business and formed HPI, LLC to provide control systems and mechanical services to industrial gas turbine users worldwide. In 2018 HPI Energy Services separated from HPI, LLC to form a new engineering entity who continue to offer exceptional turbine services and PLC based control systems, as well as offering control system and SCADA expertise to other industries such as: Hydro-Electric Plants, Water and Wastewater Treatment, Liquefied Natural Gas (LNG), Oil & Gas, Marine, and Nuclear.Company DescriptionHPI Energy Services can trace its origins back to Hawker Siddeley Dynamics Engineering (HSDE) and Vosper Thornycroft (VT). HSDE developed a range of electronic gas turbine controllers for industrial and marine use in the 1960’s and was later acquired by VT in 1995. When VT Controls withdrew from the industry in 2002 a team of former VT executives and senior engineers continued the business and formed HPI, LLC to provide control systems and mechanical services to industrial gas turbine users worldwide. In 2018 HPI Energy Services separated from HPI, LLC to form a new engineering entity who continue to offer exceptional turbine services and PLC based control systems, as well as offering control system and SCADA expertise to other industries such as: Hydro-Electric Plants, Water and Wastewater Treatment, Liquefied Natural Gas (LNG), Oil & Gas, Marine, and Nuclear. Read Less

Job DescriptionJob Description

Established in 1926, Family Service League is a social services agency who provides comprehensive services to individuals, children, and families to improve the quality of their lives at home, in the workplace, and in the community. With more than 60 social service and mental health programs in over 20 locations, Family Service League is committed to serving Long Island’s most vulnerable citizens.

SCHEDULE 

Flexible schedule

Evening and Saturday availability required.

 

SUMMARY

Family Service League is seeking a full-time Administrative Assistant for our Mental Health Clinic in Huntington. The Administrative Assistant will be responsible for covering the front desk of the behavioral health clinic. The Administrative Assistant will interact with clients by phone or in-person to help navigate clinic services including appointment scheduling and the completion of related paperwork.

 

We offer a generous benefits package including the following:

Health and Dental InsuranceVision InsuranceFlexible Spending Account (FSA)Retirement Savings Plan with a 5% employer contributionLife and AD&D InsuranceGenerous PTO (paid time off)Up to 11 paid HolidaysPaid Sick LeaveStudent Tuition Remission ProgramEmployee Assistance Program (EAP)Company paid Short-Term and Long-Term DisabilityMay be eligible for Public Service Loan Forgiveness (PSLF)Employee Discounts and more!

 

RESPONSIBILITIES

The Administrative Assistant will perform general clerical functions, including answering phones, scheduling, loading, and confirming appointments, scanning, filing and reporting to assist the multidisciplinary team with efficiently operating the office.  Greet and interact with clients, visitors, and referral sources. Perform electronic data entry and record keeping.Assist supervisory staff with required statistical data collection and reporting.The Administrative Assistant will assist with supply order.Assist with operation of technology, including phones, computers, copiers/scanners, and fax machines.Assist with completion of insurance paperwork, including prior authorizations for treatment. Help maintain a positive and productive work environment.Assist with coverage at other locations as needed. Maintain positive working relationships with others both internally and externally to achieve goals of the organization.Work cooperatively and effectively with others to set goals, resolve problems and make decisions.Work with Facility Manager to set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.All other duties as assigned.

 

QUALIFICATIONS 

High School Diploma or equivalent required. 

At least 2 years of related experience in an office setting required.

Excellent verbal and written communication skills, as well as customer service skills are required.

Proficient computer skills, including Microsoft Office, required.

Ability to multi-task and work as part of a team. 

Bilingual in Spanish preferred.

Must be able to work a flexible schedule for office coverage.

 

PHYSICAL REQUIREMENTS 

Sitting for a long period of time.

Some light lifting may be required.

Compensation details: 35000-37000 Yearly Salary

PI861170ebe0e3-25405-38833133

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Job DescriptionJob Description

Care Coordinator (Per Diem)

FEDERAL MEDICAL CENTER – BUTNER, NC

UHealthSolutions, Inc. (UHS) is seeking to hire a Care Coordinator to work within The Federal Medical Center in Butner, NC. FMC Butner is a United States federal prison in North Carolina for male inmates of all security levels who have special health needs. It is part of the Butner Federal Correctional Complex (FCC Butner) and is operated by the Federal Bureau of Prisons (BOP), a division of the United States Department of Justice. It is located near the Research Triangle area of Durham, Raleigh and Chapel Hill.

POSITION SUMMARY

The Care Coordinator is responsible for making and scheduling future patient appointments and providing professional customer service. The Care Coordinator is responsible for answering phone calls, re-scheduling patient appointments if needed, and triages phone calls as necessary.

Major Responsibilities:

Act as effective liaison between the Health Services Unit at FCC Butner, on-site specialists and community-based providers and hospital medical record departmentsProvide FCC Butner with access to inmate consultation notes, while ensuring patient confidentiality is not compromised, in a timely manner. Retrieves transcribed medical consultations as necessary.Schedule inmates for on-site clinics for post-follow-up care in coordination with FCC Butner approvalBook, coordinate and re-schedule patient appointments as needed based on urgency and next available appointment in accordance with BOP guidelines Provide administrative support to facilitate each efficient operation of daily clinicsComplete and distribute physicians’ daily schedule sheets for the following dayComplete monthly attendance calendar for all providersMaintain and update current information on physician schedules ensuring that patients are scheduled properly.Enters appointment information in both FCC Butner and UMMS’ scheduling programs.Attend staff meetings as requiredMaintain strictest confidentiality; adheres to all HIPAA guidelines/regulationsPerform other similar and related duties as required or directed

Supervision Received:

Reports to Operations Manager

Education:

High school diploma or equivalent

Position Qualifications:

Minimum 2 years previous related experiencePrevious experience in general office administrative duties – typing, letter writing, filingExperience with word processing and computersFamiliar with medical terminology helpful

Professional Requirements:

Adheres to dress code; appearance is neat and clean.Wears identification while on duty.Ensures compliance with policies and procedures.

Required Skills:

Ability to work on own initiative and as part of a teamGood planning and organizational skillsPossess strong verbal and written communication skillsPossess professional image and capability to work with multiple departmentsAbility to handle stressful and difficult situations in a calm and professional mannerAbility to prioritize needs and function independentlyAbility to remain calm and poised under pressureDetail-Oriented

Additional Information:

As a UHealthSolutions employee working at the Federal Bureau of Prisons, FCC Butner, you must comply not only with all of the policies, rules and regulations of UHealthSolutions, but also with all of the rules and regulations of the Federal Bureau of Prisons, FCC Butner. You will be trained in UHealthSolutions and Federal Bureau of Prisons, FCC Butner policies by UHealthSolutions and Federal Bureau of Prisons, FCC Butner, respectively. As a condition of employment, you must gain and maintain Federal Bureau of Prisons, FCC Butner approval for facility access. If at any time during your employment with UHealthSolutions, you have any questions or concerns with respect to any rule or regulation of UHealthSolutions and/or Federal Bureau of Prisons, FCC Butner, you must immediately speak with your supervisor.

Appointment is subject to satisfactory completion of urinalysis, physical, and background investigation. All applicants are subject to National Crime Information Center (NCIC) and credit checks.

Successful completion of the “Introduction to Correctional Techniques”, three-week training course is required.

This position has been identified as test designated. Incumbents will be subject to urinalysis testing under the BOP Drug Free Workplace Plan.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. UHS reserves the right to modify position duties at any time, due to business necessity.

UHealthSolutions is an equal opportunity employer and encourages applications from individuals with varied experiences and backgrounds.

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