Job DescriptionJob Description

Position Summary

We are seeking a professional, organized, and friendly Administrative Assistant/Receptionist to serve as the first point of contact for our company at our Ridgeland, MS office. This role is responsible for managing front desk operations, providing administrative support to various departments, and ensuring smooth day-to-day office functions.

This position provides general administrative and secretarial support for the Ridgeland, MS office. Duties and responsibilities include, but are not limited to answering phones, greeting visitors, calendar support, travel and expense reporting, as well as meeting and conference coordination, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and interacts with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Greet and assist visitors, clients, and employees in a courteous and professional manner.Answer and direct incoming phone calls; take messages and route calls appropriately.Manage incoming and outgoing mail, packages, and deliveries.Maintain office and break room supplies inventory and place orders as needed.Schedule meetings, appointments, and conference room bookings.Prepare quarterly board meeting documents.Assist with document preparation, data entry, and filing.Support Operations with administrative tasks.Maintain a clean and organized reception area.Handle confidential information with discretion.Perform other duties as assigned to support the team.Works independently and with teams on special nonrecurring and ongoing projects. Other duties as assigned. Supervisory Responsibility
This position reports directly to the EVP Operations.

Work Environment
This job operates in a professional office environment and routinely uses standard office equipment.

Physical Demands
Full-time position, Monday through Friday.
Office-based role with occasional lifting of office supplies and packages (up to 25 lbs).
Fast-paced environment requires attention to detail and adaptability.

Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. 

Travel
Requires occasional travel, primarily for board meetings.

Minimum QualificationsHigh school diploma or equivalent; associate degree or higher preferred.Proven experience in an administrative or receptionist role.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).Excellent verbal and written communication skills.Strong organizational and multitasking abilities.Professional appearance and demeanor.Ability to work independently and as part of a team
Benefits
Tenax provides a comprehensive and competitive benefits package that includes:Vacation and Sick LeaveCompany HolidaysMedical, Dental, and Vision Insurance401(k) Retirement PlanLife InsuranceShort-Term and Long-Term Disability CoverageParental LeaveTuition ReimbursementCertifications, Training, and Seminars

 

Tenax is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

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Job DescriptionJob DescriptionSalary: $20/hr

RWM & Company, a growing full-service accounting and advisory firm, is looking for a Part-Time Receptionist / Administrative Assistant to be the welcoming face and voice of our Wormleysburg office.

https://rwmcompany.com/

Were looking for someone who:

Has excellent customer service skills and a friendly, professional demeanorThrives in a fast-paced environmentIs tech-savvy and comfortable learning new systemsCan work part-time, with extended hours during tax season

What Youll Do:

Greet clients and visitors with professionalism and warmthAnswer and direct calls and inquiriesSchedule appointments and manage correspondenceProcess mail and present tax return docs for signature during tax seasonKeep reception and common areas neat and organizedProvide general administrative support to the team

What Were Looking For:

Prior office or administrative experienceStrong communication and organizational skillsAbility to multitask while staying detail-orientedProficiency in Microsoft Office, OneDrive and comfort with technology

Why Join Us:

At RWM & Company, we value collaboration, work-life balance, and professional growth. We offer flexible schedules, reduced summer hours, and a welcoming, team-oriented environment.

Apply today and be part of a team that values both clients and employees!

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Job DescriptionJob Description

As the Administrative Assistant/Receptionist, you will be the first point of contact for our clients, both in person and over the phone. In addition to greeting and assisting visitors, you will provide general administrative support to ensure smooth daily operations and assist the business owner with scheduling, communications, and other administrative tasks. 

Key Responsibilities

Greet and welcome clients and visitors in a professional and friendly manner

Answer and direct incoming phone calls and emails

Schedule appointments and manage calendars, including the owner’s schedule

Maintain a clean and organized front desk and office area

Receive, sort, and distribute mail and deliveries

Assist with filing, data entry, and maintaining office records 

Order and manage office supplies and inventory

Prepare basic documents, forms, and correspondence

Support the owner with administrative tasks, follow-ups, and project coordination

Perform other general office duties as needed

Experience with Quickbooks, or the Real Estate Industry a plus but not required.

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Job DescriptionJob Description

We are seeking a highly organized and detail-oriented Administrative Assistant / Receptionist to join our team. The ideal candidate will have experience with QuickBooks, have excellent communication skills, and a strong commitment to providing exceptional customer service. We are a small accounting office located in Skokie.

Responsibilities:

Greet visitors, answer incoming calls, and respond to inquiries professionally and courteously.Manage incoming and outgoing mail, sorting, distributing, and preparing correspondence as needed.Schedule appointments and coordinate meetings, managing calendars and meeting logistics to ensure efficient use of time and resources.Create, update, and maintain office records, databases, and filing systems, ensuring accuracy and confidentiality of information.

Qualifications:

Must have a minimum of 2 years of experience using QuickBooksPrevious experience in office administration or a related field.Strong understanding of administrative tasks, including scheduling, correspondence, and file management.Excellent communication, organizational, and customer service skills, with the ability to interact professionally with staff and visitors.Proficient in the use of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

 

Company DescriptionThe firm was started in 1964 as a one person operation, and has grown today to six members, each offering top-notch credentials and experience.

Whether you need accounting, tax planning, tax return preparation, personal financial planning, estate and trust, small business consulting, or a full complement of other individualized services, we will give you the full resources you would expect only from a large accounting firm while maintaining the personal touch.Company DescriptionThe firm was started in 1964 as a one person operation, and has grown today to six members, each offering top-notch credentials and experience.\r\n\r\nWhether you need accounting, tax planning, tax return preparation, personal financial planning, estate and trust, small business consulting, or a full complement of other individualized services, we will give you the full resources you would expect only from a large accounting firm while maintaining the personal touch. Read Less

Job DescriptionJob Description

We are seeking an Administrative Assistant Receptionist to join our team! You will perform clerical and administrative functions in order to drive company success. Full Time or Part Time if need be. Growth within company is plentiful if desired.

Responsibilities:

Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform Social Media updates on behalf of company

Qualifications:

Previous experience in office administration or other related fields helpful but willing to train right individualAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detail​Strong organizational skills Read Less

Job DescriptionJob Description

POSITION OVERVIEW  -   (Full/Part Time)

Administrative/Receptionist 

Varied responsibilities.

 

REQUIRMENTS

Minimum of 2 years Customer Service

Financial Services experience is a plus

Working knowledge of Microsoft Word, Excel, Internet and Email

Ability to type 35 wpm or more

Ability to prioritize duties.

Great attention to detail

 

(No Medical or Dental Insurance is available)

Company DescriptionJoin an independent financial services firm, where your contributions matter. As part of our independent financial advisor network, you will be part of a team that values people over profits. We focus on personalized service and strong client relationships. Our goal is to make a positive impact, improving lives and supporting communities. We are dedicated to creating a supportive environment where you can thrive and feel like you belong.Company DescriptionJoin an independent financial services firm, where your contributions matter. As part of our independent financial advisor network, you will be part of a team that values people over profits. We focus on personalized service and strong client relationships. Our goal is to make a positive impact, improving lives and supporting communities. We are dedicated to creating a supportive environment where you can thrive and feel like you belong. Read Less

Job DescriptionJob DescriptionBenefits:
401(k)401(k) matchingDental insuranceHealth insurancePaid time off
We are a growing law firm in need of a reliable and self-motivated receptionist and intake specialist. The individual will work directly with our attorneys, performing a variety of administrative support duties and will be responsible for coordinating new client engagement. The ideal candidate for this position is organized, professional, responsible, capable of working with limited supervision and committed to helping us meet all our clients needs.

ESSENTIAL DUTIES

Greet clients as they arrive at the office and inquire into their purpose of visiting the firm.Provide initial information regarding the firms services, and availability of lawyers.Obtain preliminary information from new clients, to determine their case histories, and backgrounds.Record all information provided by clients, and forward it to lawyers or legal assistants.Respond to telephone calls, diverting and transferring calls, and taking and relaying messages.Ensure that conference and shared spaces are tidy and ready for client meetings.Assist attorneys, paralegals, and other staff with various clerical duties as needed.Handle incoming and outgoing correspondence, according to established protocols and procedures, including taking certified mail to the post office.MINIMUM QUALIFICTIONS

Experience: Two years of full-time experience working in an office setting, preferably in the legal environmentKnowledge of general office practicesSkill in handling multiple tasks, prioritizing, and meeting deadlinesDemonstrated skill in effective oral and written communicationSkill in exercising sound judgment and effective decision makingProficiency in Microsoft Office 365Job Type: Full-time

Compensation: Starting at $20/hr


Benefits:

401(k)401(k) matchingHealth insurancePaid time offSchedule:

Monday to Friday8 hour shiftEducation:

High school or equivalent (Preferred)Experience:

Microsoft Office: 2 years (Preferred)Customer Service: 2 years (Preferred)Job Type: Full-time

Benefits:

401(k)401(k) matchingHealth insurancePaid time offWork Location: In person

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Job DescriptionJob Description

Location: Portsmouth, VA

Schedule: Monday-Friday, 8:00 a.m.-4:30 p.m.

Job Overview:

We are seeking a dependable and detail-oriented Administrative Assistant to join our team. The ideal candidate must be skilled in Microsoft Excel, Word, and Adobe Acrobat Pro, and capable of managing a wide range of administrative tasks to ensure the smooth operation of our facility.

Key Responsibilities:Roll and manage phone lines at office opening and closingAnswer incoming calls and take accurate messagesMonitor facility cameras and manage facility access by operating gate systemScreen all visitors and ensure proper sign-in proceduresCreate and submit access requests for employees and temp staff using Microsoft Outlook, Excel, Word, and Adobe ProReceiving orders on P.O.'s in the ERP systemAssist Payroll with managing time records for employees and temp staffSupport Human Resources in hiring processes and onboardingEnter and manage data in Excel spreadsheetsScan and file job documents in electronic foldersMaintain inventory of office supplies and coordinate with Purchasing for reorderingAssist in booking hotel arrangements for out-of-town travelOther duties as assigned

Education:

High school diploma or GED equivalent required.

Experience:

Minimum of two years’ experience in administrative/office settingProficient in Microsoft Office suiteProficient in Adobe ProMust be able to obtain a TWIC badgeKnowledge of Timekeeping processes to assist in payroll functionsExperience in shipyard industry preferred

Skills Knowledge & Abilities:

Ability to work independentlyAbility to multi-task in a fast-paced environment and adapt quickly to changing prioritiesSkilled in editing skills with exceptional attention to detailSkilled in prioritizing tasks to ensure projects are successfully completed within established deadlinesSkilled in MS Office suite and other software productsSkilled in verbal and written communicationAbility to handle confidential information with discretion

Our benefits include:

Medical, Dental and Vision InsuranceAccidental and Critical Illness InsuranceLegal ResourcesShort-Term/Long-Term DisabilityProfit Sharing401KPaid Time Off (PTO) – Vacation and SickHoliday payAnnual performance evaluationsAnnual bonuses Read Less

Job DescriptionJob DescriptionTemporary Receptionist
Start: 11/03/2025
Location: Stafford, TX 77477
Shift: M-F 8am-5pm
Duration: 1 month
Pay: $20.00/ hourWelcome visitorsAnswer phones and direct callsManage mail and deliveriesMaintain the reception areaScheduling appointmentsOther administrative tasks as assignedMust pass background and drug screen.

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Job DescriptionJob Description

ASRC Industrial, ("AIS"), and its Operating Companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to represent ASRC Industrial using non-official email addresses (e.g., not from @asrcindustrial.com), please report the message and do not engage. Official job postings can always be found on our website: asrcindustrial.com/careers/

Company Overview

ASRC Industrial (AIS) provides industrial construction, environmental engineering, and remediation services to customers throughout the United States through its subsidiary businesses. ASRC Industrial is a wholly-owned subsidiary of Arctic Slope Regional Corporation (ASRC), a Native Alaskan corporation with annual revenue of more than $4B. Through ASRC we are a certified Minority Business Enterprise (MBE) and our association with ASRC permits us to perform large, highly complex projects as well as to invest in systems and processes that improve cost effectiveness and enhance safety.

ASRC Industrial offers a highly collaborative, challenging and rewarding work culture characterized by our Purpose - to leave things better than we found them. Interns play a crucial role in our talent strategy by offering opportunities across our family of companies to emerging talent currently enrolled in college and/or vocational schools. Applicants who are about to commence education in college/vocational schools may also wish to apply in order to start the conversation with us for consideration of opportunities at the right time in their educational journey. Our goal is to place students in positions where they will grow both professionally and personally through their experience working collaboratively with their manager and team.

We are seeking a professional and organized Receptionist / Administrative Assistant to support our executive team and ensure smooth day-to-day office operations. This role is the first point of contact for visitors and callers, while also handling a range of administrative responsibilities including executive travel arrangements, expense reporting, office supply management, and general front office support.

Key Responsibilities

Reception & CommunicationAnswer, screen, and direct incoming phone calls through the main switchboard.Greet and assist visitors in a professional and welcoming manner.Receive, log, and distribute mail, packages, and deliveries.Executive SupportCoordinate travel arrangements, including flights, accommodations, ground transportation, and itineraries.Prepare, process, and track executive expense reports accurately and on time.Provide general administrative assistance to executives as needed.Office OperationsMonitor, order, and maintain office supplies, snacks, and refreshments.Ensure office areas (reception, meeting rooms, breakrooms) are clean, stocked, and welcoming.Coordinate with vendors and service providers as necessary.General Administrative DutiesAssist with scheduling, meeting coordination, and conference room management.Support company events, meetings, and on-site functions when required.Perform other administrative tasks and projects as assigned.Other DutiesAssist Communications and Marketing department with PowerPoint presentations, social media and special projects.

Qualifications

2+ years of experience in a receptionist, administrative assistant, or office support role.Strong organizational and multitasking skills with attention to detail.Excellent verbal and written communication skills.Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).Experience with expense reporting systems and travel coordination preferred.Professional demeanor and ability to interact with executives, employees, and external visitors.

Work Environment

On-site, front-facing position.Requires availability during standard business hours.

What We Offer

Competitive compensation and benefits package.Opportunity to support senior leadership and contribute to efficient office operations.Collaborative and professional work environment.

EEO Statement:

ASRC Industrial and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. ASRC Industrial is an Equal Opportunity Employer.

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Job DescriptionJob Description

We are currently seeking a friendly, organized, and detail-oriented Medical Receptionist to join our medical office. In this front-desk role, you will be the first point of contact for patients, responsible for creating a welcoming and efficient experience. The ideal candidate will have excellent communication skills, a strong sense of professionalism, and the ability to multitask.

Responsibilities include greeting patients, scheduling appointments, managing phone calls, handling patient records, and providing general administrative support to ensure smooth day-to-day operations.

At least 1 year of prior experience in medical setting is mandatory. 

Hours: Sunday through Thursday  - 9AM-5PM

Salary: $17-20/hr based experience 

EMR: ECW - Experience with ECW is a plus 

Please apply with your CV If you are passionate about patient care and enjoy working in a supportive and collaborative environment.

 

 

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Job DescriptionJob Description

The Atlantic Group has partnered with an investment firm in the Greenwich, CT area. They have an immediate need for a Receptionist/Admin to join their team. This position is a full-time contract position with an open ended timeframe. 

 

Summary: We are searching for a full-time dedicated Receptionist to join the team. This person will answer calls, greet visitors, book conference rooms, handle packages, make coffee, stock supplies, and assist EA's/office management with other tasks.

 

Work Schedule: 8:00am -5:00pm M-F. 5 days a week in office.

 

Requirements:

-Bachelor’s degree preferred, but not required

-Previous experience working in an office

-Concur experience is a plus but not required

-Knowledge of clerical procedures

-Comfortable manning the front desk all day

-Knowledge of computers and relevant software applications

-Ability to work independently and manage one’s time

-Professional demeanor

ID: 46636

 

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Job DescriptionJob Description

About the Role:

The Receptionist/Administrative Assistant at Bordelon Marine plays a pivotal role in ensuring smooth and efficient office operations by managing front desk activities and providing comprehensive administrative support. This position serves as the first point of contact for visitors and callers, representing the company with professionalism and courtesy. The role involves managing multi-line phone systems, maintaining accurate records, and handling general clerical duties to facilitate seamless communication and workflow within the office. Ultimately, this position contributes significantly to the overall productivity and organizational effectiveness of the Bordelon Marine Operations Office.

Minimum Qualifications:

High school diploma or equivalent.Proven experience in a receptionist or administrative assistant role.Proficiency in managing multi-line phone systems.Strong organizational skills with the ability to manage multiple tasks simultaneously.Excellent verbal and written communication skills.

Preferred Qualifications:

Associate’s degree or higher in Business Administration or related field.Familiarity with office software suites such as Microsoft Office (Word, Excel, Outlook).Prior experience working in a marine operations or similar industrial environment.Demonstrated ability to work independently and as part of a team in a fast-paced office setting.

Responsibilities:

Greet and assist visitors and clients promptly and professionally, managing the front desk reception area.Answer, screen, and direct incoming calls using a multi-line phone system, taking messages as necessary.Perform general clerical duties such as filing, photocopying, scanning, and managing office supplies.Maintain accurate and organized records, ensuring confidentiality and easy retrieval of information.Support various administrative tasks to assist team members and management in daily operations.

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Job DescriptionJob Description

Job Description

Opportunity Statement
We are seeking an experienced Office Manager to oversee all office operations, facilities, and administrative functions. This role ensures the organization runs smoothly and efficiently while providing high-level support to executive leadership. The Office Manager will work closely with Finance, HR, and other departments to optimize office workflows, manage vendors, and support company initiatives.

Role Responsibilities
The Office Manager is expected to manage the overall operations of the office while leading administrative staff and supporting executive leadership:

Develop, implement, and manage office policies, procedures, and workflows to support business operations.Oversee reception and administrative support staff, including hiring, training, and performance management.Manage relationships with vendors, contractors, and service providers, negotiating contracts as needed.Maintain office budget, purchasing, and cost control of supplies and services.Ensure office facilities are safe, operational, and compliant with company standards.Coordinate office renovations, space planning, and workplace improvements.Collaborate with IT to manage technology and equipment needs.Provide high-level administrative support to executives, including scheduling, reporting, and special projects.Prepare correspondence, presentations, and reports for leadership.Safeguard and manage confidential information with discretion.Lead cross-departmental projects and initiatives to enhance efficiency and employee engagement.Support strategic initiatives and company-wide events as needed.Other tasks as assigned.

Skills and Experience Required

5+ years of progressive administrative or office management experience, including supervisory responsibility.Proven experience managing budgets, vendors, and office operations.Strong leadership, communication, and interpersonal skills.Ability to exercise discretion and independent judgment in decision-making.Excellent organizational, problem-solving, and multitasking skills.Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with project management software is a plus.Professional demeanor with the ability to influence and build relationships across all levels of the organization.

Preferred Education

Bachelor’s degree in Business Administration, Management, or related field preferred.

Job Type: Full-time
Salary: $68,000–100,000/year

Benefits:

401(k) planHealth InsuranceDental InsuranceVision InsurancePaid time off

Work Location: San Francisco Bay Area

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Job DescriptionJob Description

We are seeking a highly organized, proactive, and reliable Receptionist/Administrative Assistant to support office operations, purchasing, and general administration. This role combines front-desk responsibilities with administrative and operational support.

**Please note: This role requires working on-site at our office location (in Doral). Candidates desiring to work remotely will not be considered.**

**This position requires the candidate to own a reliable personal vehicle, as occasional local company errands may be necessary. Gas reimbursement will be provided for all approved company-related trips.

Key Responsibilities

Front Desk: Greet visitors, manage phones and voicemail, maintain visitor logs, sort and distribute mailAdministration: Provide administrative support to HR, Admin, and Directors; assist with travel bookings and supplier follow-upsPurchasing & Inventory: Track weekly supply needs (Excel), order office and warehouse supplies, manage safety equipment inventory, and submit purchase receiptsReporting & Documentation: Update and maintain reports, prepare and distribute weekly/monthly reports, and ensure certificates and licenses displayed at reception are currentOffice & Facilities: Coordinate recurring services (pest control, vehicle washing, water delivery)Program Support: Coordinate company lunches, run errands, and assist with event logisticsAdditional Support: Provide support to production during peak seasons

Qualifications

Experience in office administration and receptionProficiency in Microsoft Excel (required; formulas and reporting preferred)Strong organizational and multitasking skillsExcellent communication and customer service skills; bilingual ability is a plus (English/Spanish)Reliability, attention to detail, and adaptability in a fast-paced environmentCompany DescriptionADA Statement
Candidates who cannot perform one or more of these requirements due to disability will be eligible for consideration based on whether the candidate can perform the essential functions of the position with a reasonable accommodation.

EEO Statement
ES Distributions is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. ES Distributions makes hiring decisions based solely on qualifications, merit, and business needs at the time. People are at the center of what we do.Company DescriptionADA Statement\r\nCandidates who cannot perform one or more of these requirements due to disability will be eligible for consideration based on whether the candidate can perform the essential functions of the position with a reasonable accommodation.\r\n\r\nEEO Statement\r\nES Distributions is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.\r\nThis policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. ES Distributions makes hiring decisions based solely on qualifications, merit, and business needs at the time. People are at the center of what we do. Read Less

Job DescriptionJob Description

Tamaroff Motors is looking for a full-time Clerical Receptionist/Inventory Clerk to join our team in Southfield, MI! This individual will play a crucial role in providing administrative and front desk support to our dealership. You will be the first point of contact for our customers and clients, and responsible for providing excellent customer service. This individual will require strong attention to detail and the ability to multitask in a fast-paced environment!

Compensation & Benefits

Competitive salary of $17/hour paid bi-weekly. Medical, vision and dental coverage. Paid holidays and vacation time. 401K, Employee Recognition Programs, Referral Bonuses. Growth and advancement opportunities.

Responsibilities

Greet customers and visitors in a professional and friendly manner. Answer and direct incoming calls to the appropriate department or individual. Process payments and maintain accurate financial records. Enter new vehicle inventory into the DMS and ensure costs are accurate. Process dealer trade transactions. Assist with administrative tasks such as filing, data entry, and report generation. Perform any other duties assigned by management.

Requirements

High school diploma/GED required, associate degree in accounting or business-related field preferred.At least 1 year of office administrative experience preferred.Excellent organizational, communication, and interpersonal skillsProficiency with Microsoft Office SuiteAbility to handle confidential information in a professional manner.Must be comfortable operating within an ever evolving and high-volume work environment.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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Job DescriptionJob Description

We are seeking a Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasks

Qualifications:

Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detail​Strong organizational skillsCompany DescriptionSpencers Financial provide Retirement Advisory and Tax Representation Services to Accredited consumers.Company DescriptionSpencers Financial provide Retirement Advisory and Tax Representation Services to Accredited consumers. Read Less

Job DescriptionJob Description

About Us

Moshiri Orthodontics is a place where the genuine care and comfort of our patients is our highest mission. We pledge to provide the finest personal service and facilities for our patients who will always enjoy a warm, relaxed, yet refined ambience. The Moshiri Orthodontics experience enlivens the senses, instills well-being, and fulfills even the unexpressed wishes and needs of our patients.

What We Look For in a Team Member

At our practice, we're not just filling a role—we're welcoming someone into our work family. Here's what we value:

A Heart for Service: You go the extra mile to anticipate patient needs, create comfort, and deliver care that feels personal.Team Spirit: You thrive in a supportive, "family-like" environment where long-term relationships matter. (Many of our team members have been with us for 10–25+ years—and even some retirees return!)A Growth Mindset: You embrace lifelong learning, think creatively, and stay curious—because excellence requires evolution.Professionalism with Personality: You bring both polish and warmth, offering care that's thoughtful, authentic, and compassionate.

Why You'll Love Working With Us

A Beautiful, Modern Workspace: Our office combines high-end technology with warm, welcoming design—and thoughtful touches that support both patients and team members.Ongoing Growth & Learning: From advanced certifications to involvement in regional dental societies, we're serious about professional development.Meaningful Impact: You'll help transform smiles and lives—while also engaging with the community in ways that make a real difference.A True Team Culture: We support, uplift, and celebrate each other—inside and outside of work.

Summary of Position:

The Scheduling Coordinator is responsible for handling the patient intake and flow and coordinating all appointments and scheduling with the practice and doctors. This role is vital and requires a high level of attention to detail and organization in a fast-paced environment.

Essential Job Function:

Schedule, authorize and send pertinent medical records/orders for appointments Maintain a positive and friendly attitude and deliver excellent customer service to patients Coordinate patient schedule and flow for the practice and maintain schedules with accuracy and attentiveness Be receptive to training and coaching on best practices Maintain an organized working space Coordinate with other team members and doctors as needed for scheduling issues or questions Other duties as required as they relate to the position

Knowledge, Skills and Abilities:

Understanding of best practices in the industry as it relates to schedule coordination and patient intake Excellent customer service experience Have excellent written and oral communication skills Compassion and high level of service for our patients, parents, and staff Integrity, always doing the right thing Dependable, reliable to be at work when scheduled Attention to detail Able to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines Professional manner and appearance at all times Computer skills: Microsoft office and Web Browser Telephone skills: Proper telephone etiquette and information gathering skills

Education and Experience

High-School Diploma Required 1-3 Years Relative Experience

Where required by state law and/or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. For additional information, please follow this link.

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Job DescriptionJob Description

We are looking for a full-time receptionist! As a receptionist, you will be the first point of contact for our company. You should be capable of greeting clients and visitors with a friendly demeanor in person and over the phone. You should have great customer service skills and be able to deal with client inquiries in a timely and effective manner. You will also coordinate other administrative tasks such as sorting the mail and redirecting phone calls.

To be eligible for this role, you must have a pleasant personality and possess excellent communication skills. You must have a strong work ethic, a positive attitude, and be able to multitask.

Job Duties / Responsibilities

Answering phones in a professional manner, and routing calls as necessary.

Greet clients as soon as they arrive and notify the appropriate party.

Provide general administrative and clerical support.

Receive and sort mail and deliveries.

Assisting with a variety of administrative tasks including copying, faxing and taking notes.

Assist entering customer data using a CRM based system and QuickBooks.

Maintains safe and clean reception area by complying with procedures, rules, and regulations.

Update calendars and schedule meetings.

Rely on instructions and pre-established guidelines to perform the functions of the job.

 

Education / Experience / Competencies

Must have a High school diploma or GED.

Must have consistent, professional dress and manner.

Able to work under pressure.

Excellent written and verbal communication skills in English and Spanish.

Able to contribute positively as part of a team and help with various tasks as required.

 

 

If you are interested in joining our team, please send in your resume to Careers@Paz-Tax.com

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Job DescriptionJob Description

Help Wanted: Secretary

We are seeking a highly organised and detail-oriented Secretary to join our team. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a professional demeanor. We are a company that provides services to individuals with developmental disabilities.

Responsibilities:

Manage phone calls, emails, and correspondenceSchedule appointments and meetingsMaintain organised filing systems (both digital and physical)Assist with data entry and document preparationHandle administrative tasks to support office operationsGreet and assist visitors in a professional mannerWe are willing to divide the job into two part-time from 9 to 2 but are flexible with timeWe are also willing to give a four day work week.

Qualifications:

Prior experience in an administrative or secretarial role is preferredProficiency in Microsoft Office (Word, Excel, Outlook)Strong written and verbal communication skillsAbility to work independently and prioritise tasksAttention to detail and problem-solving skills

Benefits:

Competitive salaryFriendly and professional work environmentOpportunities for growth and developmentFunds to pay for health insurance

We encourage you to apply if you are reliable, organised, and eager to contribute to a dynamic team! Please send your resume and a brief cover letter to info@addsaz.com

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