ProCOMP Process Solutions, located in Little Egg Harbor, NJ has a 29-year history of supplying the finest High-Purity Flow Components available to the best organizations in the world. Our dedicated team takes an exceptional approach, partnering closely with one another and every client. This is a tremendous opportunity for a self-motivated professional to help support and enhance the bookkeeping function plus administrative assistant duties. This position requires strong analytical skills, attention to details, a sense of ownership, a passion for delivering results in an agile and fast-paced environment. Must have the ability to work independently, as well as being a cooperative member of the team. M-F - 8:30 AM-5 PM, No Weekends. Salary based on experience. Must pass Background Check.SPECIFIC RESPONSIBILITIES:Enter and manage bills from vendors and clientsMatch purchase orders with invoicesAnswering phonesFollow up with vendors and customersAccounts ReceivableSupport and assist in month end close activitiesAssist with expense and revenues bookkeepingAdditional responsibilities as requiredADDITIONAL REQUIREMENTS:Bachelor Degree preferred2+ years of experience in BookkeepingDESIRED CHARACTERISTICS:Experience with Peachtree/Sage, Microsoft Office and ExcelExtensive experience with data entry, record keeping and computer operationStrong analytical skills and the ability to work well under deadlinesAbility to maintain confidentialityExcellent organizational skills and accuracyGood customer relations and the ability to communicate clearlyJob Type: Full-timeBenefits:Health insurancePaid time offSchedule:8 hour shiftEducation:High school or equivalent (Preferred)Experience:Customer service: 1 year (Preferred)Work Location: In person Read Less

We are seeking a highly organized, customer-focused, and detail-oriented professional to serve as our Front Desk Receptionist & Safety Administrator for our main office in Sharonville, Ohio. This position provides in-person support for team members and customers alike. The person hired will play a critical role within our organization - supporting teams across multiple departments while maintaining the professional atmosphere of our office and ensuring accurate and timely support for a variety of operational processes. Key Benefits:-$0 Deductible health insurance with low-cost premiums-Profit Sharing-401k with market-leading employer match-Dental and vision coverage-Paid Time Off: 18 days starting in year one-Paid holidays-Tuition Reimbursement-Additional company-paid benefits includes Short Term/Long Term Disability -and Life InsuranceWhat will your day look like?As the Front Desk Receptionist & Safety Administrative Coordinator, each day is a balance of providing a welcoming and safe environment for team members and visitors, and managing inbound calls, while supporting safety and compliance efforts. You’ll handle a variety of tasks from meeting prep and processing claims to tracking safety data and supporting compliance data. It’s a fast-paced, detail-driven role that keeps you at the center of communication and operations.Key Responsibilities:Front Desk & Office Support:Greet and assist visitors; ensure sign-in procedures are followed.Answer all incoming calls for the company and direct appropriately.Maintain lobby area and coordinate the breakroom supply orders.Handle general clerical duties: sorting mail, intake of packages, make copies/scans, organize FedEx mailing, and provide correspondence support.Order and track office, cleaning, and branded company supplies, including PPE.Support the coordination of events and meetings.Administrative & HR Compliance Support:Collect and track documentation for driver files; conduct annual reviews and ensure compliance.Prepare and submit annual reporting forms and related Bureau of Workers Compensation and Department of Labor.Safety & Claims Administration:Support claims intake, tracking, and reporting (Workers Comp, property damage, etc.).Organize and maintain claim documentation in folders and software.Create and distribute safety KPI reports; assist in data gathering.Stay informed on relevant local, state, and federal laws regarding insurance and workers' compensation.Qualifications:High school diploma or GED required; associate’s or bachelor’s degree preferred.2+ years of experience in administrative, customer service, or safety support roles.Proficiency with Microsoft Office Suite (especially Excel) and comfort learning new software.Strong communication and organizational skills.Ability to multitask and maintain professionalism in a fast-paced environment.High attention to detail and confidentiality, especially with sensitive documents.Work Environment:This is a 100% in-office role requiring frequent interaction with team members, management, visitors, and vendors.Must be comfortable managing multiple tasks, meeting deadlines, and providing excellent service in person and over the phone.Must be able to lift and move objects weighing up to 50lbs.EOE/M/F/Disabled/Veteran/DFSP Read Less

Join Westcord Commercial Real EstateReceptionist & Administrative Assistant📍 Westlake Village, CA | 💼 Full-Time | 💰 Starting at $25/hourAre you organized, personable, and eager to grow your career in the fast-paced world of commercial real estate?Westcord Commercial Real Estate—a trusted market leader with over 50 years of success—is seeking a motivated Receptionist & Administrative Assistant to join our team during an exciting period of growth. This is a dynamic, in-office role at the heart of our daily operations.About WestcordWestcord Commercial Real Estate is a full-service brokerage and property management firm that has been shaping the Southern California market for over five decades. Our success is built on strong relationships, deep market expertise, and a commitment to excellence.What You’ll DoBrokerage & Marketing SupportMaintain and update listings on the company website and major platforms (CoStar, LoopNet).Coordinate and distribute property announcements via Mailchimp.Prepare commission invoices alongside accounting department.Work with our Marketing Director on broker email campaigns.Manage and update broker databases and assist with mail-outs.Prepare listing agreements and expiration reports.Pull and analyze market data reports (vacancy, availabilities, comps).Maintain accurate inventory records and manage Dropbox transaction files.Front Office & Administrative OperationsProfessionally greet clients and handle incoming calls and messages.Keep the lobby, conference rooms, and kitchen areas tidy and welcoming.Distribute mail, coordinate couriers, and manage office supply orders.Oversee key checkouts, printers/copiers, and general office maintenance.Open the office daily at 8:30 AM and secure it at 5:30 PM.Organize and maintain digital files for leases, sales, and listings.Support brokers with administrative tasks and reporting.Manage sign inventory and coordinate installations.Property Management & Accounting AssistanceSupport monthly reporting tasks for property management and accounting.Update spreadsheets and verify leasing/sales file completeness.Match receipts, prepare vendor invoices, and organize A/P documentation.Assist with scanning, copying, and binding of monthly reports.What We’re Looking ForStrong organizational and multitasking skills.Excellent verbal and written communication abilities.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).A proactive, detail-oriented approach to problem solving.A friendly, professional demeanor and team-player attitude.Ability to thrive in a fast-paced, entrepreneurial environment.Perks & BenefitsCompetitive hourly pay starting at $25/hourHealth insurancePaid time offHands-on exposure to commercial real estate brokerage and property managementSupportive team environment with opportunities to growApply TodayIf you’re ready to play a key role in supporting a top-performing commercial real estate team, we’d love to meet you.📩 Apply now and grow your career with Westcord Commercial Real Estate.

Read Less

Are you looking for quick growth and a fantastic culture? This would be the opportunity for you. We have an entry level Receptionist opportunity in the Westchase area. We are seeking professional candidates with energy, enthusiasm and eager to learn. Starting salary - $18.50/hr. Responsibilities:Answering phones on a switchboardGreeting visitors, coordinating lunches, mail, assisting with event planning and moreSecure pricing, generate quotes, process purchase ordersTrack orders, data entry, filingQualifications:6+ months of office experienceIntermediate Word, Excel and OutlookExcellent communication skills, as well as grammar and spellingAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less

Are you an organized, professional, and customer-oriented individual who enjoys creating a welcoming environment while supporting daily office operations? Our client, a leading manufacturing and production company based in West Palm Beach, is seeking a Receptionist/Administrative Assistant to join their on-site front office team. This role is ideal for someone who thrives in a structured environment, can manage multiple priorities with professionalism, and takes pride in being the face and voice of the organization. Responsibilities:Serve as the first point of contact for visitors-greet guests, sign them in/out, and ensure all compliance forms are properly completed.Manage a multi-line phone system, directing calls to appropriate staff and providing courteous assistance to callers.Handle incoming and outgoing mail and package deliveries.Maintain office supply and kitchen inventory; place orders as needed.Support management and staff with general administrative tasks such as data entry, document coordination, and filing.Reconcile invoices and assist with billing-related administrative tasks.Prepare and maintain business records and ensure files are organized and archived appropriately.Assist with visitor coordination, including issuing badges and ensuring visitors are escorted by employees.Other administrative or clerical duties as assigned. Qualifications:Previous administrative or front-desk experience preferred.Excellent communication and interpersonal skills-professional, courteous, and customer-focused.Strong multitasking ability and organizational skills with a keen attention to detail.Proficiency with Microsoft Office (Word, Excel, Outlook); ability to learn new software.Ability to stand and move around the office for filing or organizing tasks as needed.English fluency required; bilingual Spanish skills are a plus. If you're interested in the position above email your resume (in Word) or apply online at Should you meet the qualifications of the above position you will be contacted for interview. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less

As an Office Assistant, you will play a crucial role in ensuring the smooth and efficient daily operations of our office. You will be responsible for a wide range of administrative tasks, office management, and providing support to various departments. The ideal candidate will be proactive, detail-oriented, and capable of multitasking in a fast-paced environment. This is an on-site role and will report to the office in West Palm Beach five days a week.Responsibilities:Maintain a clean and organized office environment.Manage office supplies and equipment, ensuring adequate stock levels.Oversee office maintenance, including liaising with vendors and service providers.Assist executives and team members with scheduling, travel arrangements, and expense reports.Prepare and proofread documents, reports, and presentations.Process invoices, expense reports, and purchase orders.Schedule meetings, conferences, and appointments.Arrange catering, meeting rooms, and audiovisual equipment for events.Greet visitors, clients, and guests in a professional and welcoming manner.Ensure a positive experience for guests, including offering refreshments.Handle incoming and outgoing mail and packages.Maintain contact lists and directories.Manage internal communications, announcements, and memos.Qualifications: Proven experience as an office manager, administrative assistant, or similar role.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent communication and interpersonal skills.Strong organizational and multitasking abilities.Attention to detail and problem-solving skills.Discretion and the ability to handle sensitive information confidentially.If this sounds like a fit, please submit your resume and portfolio for consideration!You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Read Less

Location: San Francisco, CA Employment Type: Short-Term / Temporary (Vacation Coverage for a Few Days)Pay $23-$25/hr. -Fully onsiteAbout Us:We are a dynamic and growing company based in the heart of San Francisco, committed to delivering excellent service and creating a welcoming environment for our clients and visitors. We are seeking a friendly, organized, and professional Receptionist to provide temporary coverage during a short employee vacation period.Job Description:As a Temporary Receptionist, you will manage the front desk, greet visitors, handle phone calls, and provide general administrative support to ensure smooth office operations during the vacation coverage period. The ideal candidate is approachable, detail-oriented, and able to quickly adapt to a fast-paced environment for a few days.Key Responsibilities:Greet and welcome visitors with a warm and professional demeanorAnswer, screen, and route incoming phone calls promptly and courteouslyManage scheduling of appointments and meetings as neededMaintain an organized and tidy reception areaHandle incoming and outgoing mail and deliveriesAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less

The Guest Experience Coordinator is the first point of contact for clients and visitors at our local office, playing a pivotal role in delivering the firm’s “First Impressions” philosophy. This position is responsible for creating a welcoming, memorable, and personalized experience for all guests and local personnel by anticipating needs, providing exceptional service, and ensuring every interaction reflects the culture and values of the firm.Pay: $28-$29Reporting To:Office AdministratorKey Responsibilities:Maintain a positive, professional, and calm demeanor at all times, even under pressure.Serve as the main liaison for office leadership regarding client and visitor arrivals and departures.Coordinate complex reception activities, including guest greetings, conference room scheduling, and event logistics with internal teams.Ensure lobby and reception areas are orderly, presentable, and inviting.Greet and engage clients and visitors warmly; offer tours, refreshments, and assistance as needed.Escort guests to seating areas or meeting rooms, anticipating their needs and exceeding expectations.Manage conference room setups, including AV/IT equipment checks, catering, and layout requests.Maintain guest information and profiles accurately in Workspace, observing details that enhance client experience.Respond to inquiries, provide travel or local information, and proactively offer assistance to guests.Operate multi-line phone systems, handle incoming calls professionally, and assist with cross-office switchboard coverage.Issue security badges, manage visitor access, and maintain accurate logs.Support administrative tasks including document handling, deliveries, photocopying, scanning, and courier coordination.Participate in cross-training and assist Support Services and Hospitality teams as needed.Maintain proficiency in safety, emergency, and first aid procedures, including CPR/AED certification.Mentor and guide junior team members, providing training and ongoing support.Ensure consistent adherence to firm policies, procedures, and professional standards.Skills & Abilities:Exceptional interpersonal, communication, and customer service skills.Strong organizational skills and the ability to manage multiple priorities in a busy environment.Professional appearance and demeanor.Proficiency with multi-line phone systems, Microsoft Office, and basic office equipment.Clear written and verbal communication skills, with attention to detail.Ability to work independently and collaboratively, demonstrating initiative and common sense.Working Conditions:Primarily office-based with standard equipment; minimal exposure to hazards.Flexibility to work outside normal business hours as required.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status.The compensation outlined reflects expectations for candidates who fully meet the role’s qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.

Read Less

Receptionist - $20/hr | Temp-to-Hire | Sacramento, CAUltimate Staffing is hiring a Receptionist to support one of our clients in Sacramento. This is a full-time, temp-to-hire opportunity for someone who enjoys working in a front office setting and providing excellent customer service.Location: Sacramento, CAPay: $20/hourSchedule: Monday-Friday, full-timeJob Duties:Greet visitors and answer incoming callsDirect calls and messages to the appropriate person or departmentHandle incoming and outgoing mailKeep the front office area organized and professionalSupport administrative tasks such as filing, data entry, and schedulingQualifications:Previous experience as a receptionist or in a customer service roleStrong communication and organizational skillsComfortable using Microsoft Office (Outlook, Word, Excel)Professional and reliableIf you're dependable, friendly, and looking to grow your career in a professional office environment, we'd love to hear from you.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less

Stable organizations in Greenway Plaza are seeking entry level and experienced Receptionists to join their team. If you're looking for a company that offers growth, benefits and an opportunity to succeed, this would be the right opportunity for you. Starting pay is $18-23/hr. Benefits, PTO and a fantastic culture offered. Responsibilities: Answering phones and greeting visitorsManage office mailingsOrder office supplies, track inventory and coordinate restocking when neededQualifications: 1+ years of office experienceExcellent communication skills, both written and verbalProficiency in Microsoft OfficeAbility to multi taskAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less

Job SummaryWe are seeking a professional and friendly Receptionist to join our team. The Receptionist will be the first point of contact for visitors and provide administrative support across the organization.Responsibilities- Greet and welcome guests as soon as they arrive at the office- Direct visitors to the appropriate person and office- Answer, screen, and forward incoming phone calls- Ensure reception area is tidy and presentable- Provide basic and accurate information in-person and via phone/email- Receive, sort, and distribute daily mail/deliveries- Maintain office security by following safety procedures and controlling access via the reception desk- Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxingQualifications- Proven work experience as a Receptionist or similar role- Proficiency in Microsoft Office Suite- Hands-on experience with office equipment (e.g., fax machines and printers)- Professional attitude and appearance- Solid written and verbal communication skills- Ability to be resourceful and proactive when issues arise- Excellent organizational skills Read Less

Ultimate Staffing is seeking a Bilingual Receptionist (English/Spanish) for a dynamic client located in the Medley area. This individual will be the welcoming face and voice of the company, responsible for creating a positive first impression for all visitors and callers. The ideal candidate is professional, personable, and highly organized, with a passion for delivering exceptional customer service to cover a month long temporary leave could be longer. Key ResponsibilitiesFront Desk & Visitor ManagementGreet and assist guests, clients, and employees with a warm and professional demeanor.Direct visitors to the appropriate departments and ensure sign-in protocols are followed.Phone & Communication SupportAnswer, screen, and route incoming calls promptly and courteously.Take accurate messages and ensure timely follow-up.Distribute internal communications and updates as needed.Scheduling & CoordinationManage calendars and schedule meetings for staff across departments.Coordinate appointments and conference room bookings.Administrative & Office SupportPerform clerical tasks including filing, data entry, and mail handling.Support multiple departments with administrative needs.Maintain organized and well-stocked reception, lounge, kitchen, and office areas.Monitor inventory and arrange service or maintenance calls as needed.Customer ServiceRespond to inquiries from visitors and callers with professionalism and efficiency.Handle complaints or issues with discretion and escalate when necessary.Security & ComplianceEnsure all visitors follow security procedures.Maintain updated records of employee vehicle registrations.Support company compliance and quality standards.Other DutiesAssist with special projects and tasks as assigned by management.QualificationsEducation & ExperienceHigh School Diploma or equivalent required.Minimum 2 years of receptionist and customer service experience in a fast-paced environment.Skills & CompetenciesBilingual fluency in English and Spanish (verbal and written).Proficient in MS Word and Excel (intermediate level).Strong communication, listening, and organizational skills.Detail-oriented, self-motivated, and team-focused.Excellent grammar, spelling, and professional writing skills.Reliable with consistent, on-time attendance. Desired Skills and ExperienceFront Desk & Visitor ManagementGreet and assist guests, clients, and employees with a warm and professional demeanor.Direct visitors to the appropriate departments and ensure sign-in protocols are followed.Phone & Communication SupportAnswer, screen, and route incoming calls promptly and courteously.Take accurate messages and ensure timely follow-up.Distribute internal communications and updates as needed.Scheduling & CoordinationManage calendars and schedule meetings for staff across departments.Coordinate appointments and conference room bookings.Administrative & Office SupportPerform clerical tasks including filing, data entry, and mail handling.Support multiple departments with administrative needs.Maintain organized and well-stocked reception, lounge, kitchen, and office areas.Monitor inventory and arrange service or maintenance calls as needed.Customer ServiceRespond to inquiries from visitors and callers with professionalism and efficiency.Handle complaints or issues with discretion and escalate when necessary.Security & ComplianceEnsure all visitors follow security procedures.Maintain updated records of employee vehicle registrations.Support company compliance and quality standards.Other DutiesAssist with special projects and tasks as assigned by management.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less

Administrative Receptionist Needed in Santa Barbara, CA (3 - 4 weeks assignment) Location: Santa Barbara, CASchedule: Monday-Friday, 8:00 AM - 5:00 PMCompensation: $20 - $24/hourTemp: 3 - 4 weeks (possible extension) Position SummaryWe are seeking a reliable and organized Administrative Receptionist to support our transportation office operations. This role is essential in ensuring smooth administrative functions while maintaining a secure and professional front office environment. The lobby is closed to the public, so this position focuses on internal coordination and controlled access. Key ResponsibilitiesAnswer and route incoming phone calls professionallyGreet and assist visitors via intercom systemPrepare and distribute incoming/outgoing mailAccept and log deliveriesOrder and maintain office supplies and inventoryPrepare checks and assist with basic accounting tasksPerform general administrative duties (filing, scanning, data entry)Coordinate with internal departments and external vendorsMaintain confidentiality and security protocols QualificationsHigh school diploma or equivalent; associate degree preferred1+ years of administrative or front desk experienceStrong communication and organizational skillsProficiency in Microsoft Office (Word, Excel, Outlook)Ability to work independently and manage multiple tasks Work EnvironmentOffice-based role with limited public interactionLobby is closed to the public; access is controlled via intercomProfessional, team-oriented environment All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less

OPPORTUNITY America West Properties, Inc. is seeking to hire a full-time, in-office Front Desk Receptionist to complete administrative tasks, handle all deliveries and shipments, and be responsible for dispatching all incoming phone calls. Candidates will have the opportunity to work for a well-established commercial real estate company that manages over four million square feet of office, industrial, and retail assets. America West Properties, Inc. offers a competitive salary, accrued vacation time, as well as employee medical, dental, and vision insurance.ResponsibilitiesActs as the liaison for a team of Principals, Property Managers, and AccountantsAnswers incoming phone calls, and redirects call to the appropriate staff membersOrganizes all incoming mail, and collaborates with the Accounts Payable team for invoice processingCoordinates any shipments and manages all daily mail deliveriesFacilitates office supply purchases that will assist staff in their daily tasksCollaborates with the Accounting team to ensure loan statements are received each monthAssists the Principals in scheduling team meetings, staff lunches, and guest speakers RequirementsFull-time in-office position in Lake Forest, CaliforniaProfessional appearance and communication skills requiredA strong attention to detail and high level of organization in daily responsibilitiesThe ability to collaborate with a team of Accountants and Property Management staffKnowledge of Adobe, Microsoft Excel, and Microsoft WordExcellent verbal and written skillsetTIMING Immediate

Read Less

The Moinian Group is one of the largest privately held real estate investment companies in the world, pioneering in the development of state-of-the-art, visually distinguished properties.Bring your passion for service, office management and hospitality to life as the Receptionist. This highly visible and critical to the office position serves as the liaison between residents, vendors, property teams and headquarters to deliver an upscale and highly efficient experience.The successful Receptionist is responsible for answering and handling incoming calls, greeting all guests and vendors, handling all incoming inquiries, and being the primary contact and liaison for all office functions, always delivering a high-touch service experience.Job Duties and ResponsibilitiesGreet visitors always delivering a hospitable and upscale experienceProvide administrative support to Property ManagementAnswer and effectively and route all incoming calls.Responsible for maintaining contact lists and staff lists.Respond and follow through to requests for information and communicate with all levels of management with minimal supervisionCreate presentations as neededParticipate actively in the planning and execution of events as needed.Ensure all common spaces, conference rooms and offices are neat, organized, clean and orderly.Monitor, order, maintain and organize all kitchen and office suppliesPoint person for incoming packages, deliveries, mailing, shipping and suppliesResponsible to pick-up, drop-off, prepare postage/labels and coordinate courier services.Coordinate with IT department on all office equipment, and AV needs.Partners with Property Manager and building maintenance to ensure office equipment, AV, and all mechanical functions properly and optimally.Assist in problem solving associated with all building services including- janitorial, mailroom, copier services, parking, badging, and conference rooms. Position Requirements 1-2 years of experience in high-traffic, professional services or hospitality industries preferred.Prior experience as a Front Office Associate or Office Receptionist at a busy, executive office.Hospitality, multi-family office management or retail experience a plusExperience at a high-traffic call center or managing a busy office preferredExceptional customer service and communication skills, verbal and writtenStrong organizational skillsAbility to remain calm and thrive under pressure in a fast-paced environmentCreative and resourcefulSharp eye for detail and a relentless pursuit for excellenceStrong multi-tasking skillsAdvanced, hands-on MS Office skills (emphasis on Word/Excel)Hands-on approach to project management and office tasksSelf-starter, independent thinker, motivated and efficientSalary:Full-time: 58KPart-time: $25/hour

Read Less

Bilingual Receptionist (English and Spanish) $47k-55K DOE + Benefits Centennial, CO 80112Mon-Fri 8AM-4:30PM Onsite Essential Duties and Responsibilities:Front Desk:Greet all visitors and provide a positive customer experience.Manage the main phone line, answer, screen, and forward all calls to appropriate team members.Forward all faxes and voicemails to recipients daily.Prepare outgoing mail, including Certified Mail, FedEx, UPS, and Courier services.Sort and distribute incoming mail and packages.Office Management:Maintain the front entrance, reception desk, and conference rooms to ensure they are clean and ready for use.Manage office vendors (Staples, Sam's, Peak Refreshment, Rocky Mountain Water, Automated Business Products)Ensure office supplies and kitchens are stocked.Support team members with conference rooms and scheduling.Administration:Manage and update internal company documents.Translate documents in English and Spanish.Order and distribute business cards.Coordinate with HR, to send birthday cards and baby packages.Support the distribution of the apparel program.Order lunchesSupport C-Suite Executive assistants and office staff with mail and package distribution.Requirements:Full time in office position during business hours, 8:00am-4:30pmBilingual, must be able to read, write, translate, and speak Spanish and English fluently.Strong customer service focus with the ability to multitask and prioritize work.Attention to detail and strong proof-reading capabilities.Proficient with Microsoft Suite.Knowledge of a multiple phone line system.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Read Less

Clinic Services Specialist 2 - Medical Receptionist

US-OR-PORTLAND

Job ID: 25-42117
Type: Part Time - No Benefits
Emanuel Medical Ctr campus

Overview

Clinic patients arrive with questions, concerns and hesitations. You put them at ease with a calm and friendly demeanor that exemplifies the Legacy mission. Physicians and other staff know they can rely on you to provide the best possible patient experiences, which is why you'll have an opportunity to mentor others as you grow with Legacy.

Primary responsibilities for this role include scheduling, insurance verification, registration, balancing of copay money, and balancing of daily or weekly deposits. This position serves as a resource for other staff, problem solves independently and is self-directed. May do limited amount of coding and charge entry.

Are you looking for a Clinic Services Specialist 2 (Medical Receptionist) opportunity with a different schedule or at another Legacy Health location? Please click here to see a list of other openings.

Responsibilities

Incumbents in this job perform a wide variety of complex tasks, requiring prioritization and discretion. Performs complex activities such as scheduling, insurance verification, registration, balancing of co-pay money and balancing of daily or weekly deposits. Position serves as a resource for other staff, problem solves independently, mentors others and is self-directed. Position also interfaces with physicians and other staff on a regular basis and may do limited amount of coding and charge entry.

Qualifications

Education:

High School diploma or equivalent required.

Experience:

A minimum of one year of health care experience or equivalent education in at least one of the following areas preferred:

Admitting
Medical Records/Health Information
Applicable clerical support experience

Familiarity with Medical Terminology

Skills:
Communications skills.
Keyboard skills and ability to navigate electronic systems applicable to job functions.

LEGACY'S VALUES IN ACTION:

Follows guidelines set forth in Legacy's Values in Action

Equal Opportunity Employer/Vet/Disabled

PIe9e53d8d89f4-7966

Read Less

We’re looking for an organized, proactive, and people-oriented Administrative Assistant / Receptionist to join our team in Miami. This role is ideal for someone who enjoys creating a welcoming environment while keeping operations running smoothly.Key responsibilities:Greet and assist visitors, ensuring a professional and friendly first impression.Manage phone calls, mail, and general office correspondence.Provide administrative support to different departments (scheduling, data entry, document organization, etc.).Coordinate meetings, travel arrangements, and office supplies.Support day-to-day operations to maintain an efficient and positive workplace.What we’re looking for:Strong communication and organizational skills.Proactive attitude and attention to detail.Ability to multitask and prioritize in a dynamic environment.Fluency in English and Spanish is required.Previous experience in administrative or reception roles is a plus.If you’re someone who enjoys supporting others, keeping things organized, and being the first friendly face people see when they walk in — we’d love to hear from you!

Read Less

Company DescriptionSunsations, Inc. is a retail chain that was founded in 1983, with its first store located on the Boardwalk in Ocean City, Maryland. Sunsations has since grown to over 55 locations in Maryland, Delaware, Virginia, New Jersey, North Carolina, and Florida. The stores offer a wide selection of beach essentials, including apparel, footwear, swimwear, beach chairs, towels, souvenirs, beach toys, and surf gear for the entire family.Role DescriptionThis is a full-time, on-site Front Desk Receptionist position located in Ocean City, MD, at Sunsations, Inc. The Front Desk Receptionist will be responsible for maintaining phone etiquette, performing receptionist duties, handling clerical tasks, and providing excellent customer service on a daily basis.QualificationsPhone Etiquette and Communication SkillsReceptionist Duties and Clerical SkillsCustomer Service skillsExcellent organizational skills and attention to detailAbility to multitask and work in a fast-paced environmentExperience in a retail or customer service role is a plusQuickBooks general knowledge is a plus. Read Less

Location: In-Person (NYC)Compensation: $65,000.00 plus (commensurate with experience)Experience Level: Junior Level (1-3 years as a Receptionist, Hostess, or Sales Assistant required)About UsWe are a leading secondary market dealer of high-end luxury watches, specializing in Patek Philippe, Audemars Piguet, Richard Mille, and Rolex. Our goal is to be the #1 most trusted and competitive luxury watch marketplace, catering to high-net-worth collectors and serious buyers. Our merchandise also encompasses fine jewelry and Hermes handbags. To elevate our customer experience, we’re hiring a Sales Assistant / Receptionist who will serve as the first point of contact for serious buyers and assist in high-value transactions at our boutique in New York City.What You’ll DoGreet and welcome all prospective and existing clients who enter Wrist Aficionado's boutique in New York City and inquire about what type of assistance they would like to receive.Offer and bring refreshments to all clients who visit Wrist Aficionado's boutique.Assist Sales Associates during merchandise presentations to clients.What You Bring to the Table1-3 years of experience as a Receptionist, Sales Assistant, or Hostess in a luxury retail setting Bachelor's degreeExperience working with high-net-worth individuals (HNWIs) and collectorsExcellent communication & relationship-building skillsBonus: knowledge of luxury watches, fine jewelry, and/or Hermes handbags Read Less