Job DescriptionJob DescriptionAdministrative Support Specialist
100% on site Fort Mill SC 29715

Key Responsibilities
* Serve as Clerk by preparing meeting agendas, attending meetings, taking minutes, and posting agendas and minutes online.
* Provide administrative support to higher authorities, and other executive staff — including scheduling, preparing reports and correspondence, arranging travel, and managing calendars.
* Manage and respond to requests in accordance with South Carolina law.
* Maintain official records, contracts, and agreements; track expiration and renewal dates.
* Assist with planning and coordination of programs, meetings, and special events.
* Greet visitors, answer phones, and respond to public inquiries with professionalism and discretion.
* Attend annual training, workshops, and seminars as required.

Qualifications
* Prior administrative or government experience preferred
* Strong writing, organization, and communication skills
* Ability to take and prepare accurate meeting minutes
* Proficiency with Microsoft Office and digital recordkeeping systems
* Understanding of public records management and compliance (preferred)
* Ability to work with confidential information and interact professionally with elected officials and the public

Apply today!

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#3156

Company DescriptionThis company offers growth and a great group of people to work with.Company DescriptionThis company offers growth and a great group of people to work with. Read Less

Job DescriptionJob Description

Job Title: Executive Administrative Coordinator
Location: Nashville, TN (downtown)
Direct Hire/Full time

Summary:

The Executive Administrative Coordinator serves as the professional face of the firm, managing high-level front desk operations and supporting senior leadership. This role requires discretion, poise, and strong administrative capabilities to ensure seamless client interactions and executive support.

Responsibilities:

Welcome and assist clients, VIPs, and legal professionals with professionalism and confidentiality

Manage executive calendars, coordinate high-level meetings, and handle sensitive communications

Oversee reception area standards and ensure readiness for client engagements

Handle mail, packages, and vendor coordination with attention to detail

Support attorneys and leadership with document preparation and administrative tasks

Maintain confidentiality and uphold firm protocols

Qualifications:

Associate or bachelor’s degree preferred

Minimum 2 years of experience in an executive or legal administrative role

Exceptional communication, organizational, and multitasking skills

Proficiency in Microsoft Office and legal office systems

Professional demeanor, discretion, and client-service orientation

Medical, Dental, Vision, 401k matching, PTO & paid holidays

Salary $55-60,000/yr

Pay Details: $55,000.00 to $60,000.00 per year

Search managed by: Holland Hunt

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance ActLos Angeles City Fair Chance OrdinanceLos Angeles County Fair Chance Ordinance for EmployersSan Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Job DescriptionJob Description

$25-30/hr please write desired pay rate at the top of the resume
8-5ish Monday - Friday. Mondays/Fridays can be virtual. Tuesdays - Thursdays are in the office at the Arden Hills Corporate building.
Strong attention to detail, ability to work to strict deadlines, high degree of urgency, ability to maintain confidentiality as they will be dealing with HR data.

Job Description: Performs a variety of general personnel/clerical tasks in such areas as employee records, benefits, education/training, employment, compensation, and equal employment opportunity. Maintains both manual and automated personnel records, collects and compiles sensitive and confidential personnel statistics and prepares reports. In accordance with procedures, furnishes information to authorized persons and/or agencies. Provides guidance to all levels of employees regarding personnel policies and procedures requiring some policy and procedure interpretation. Skills: 1) Strong written and verbal communication skills 2) Strong analytical skills 3) Efficiency in time management 4) Conflict management and information gathering skills 5) Strong organizational skills and attention to detail Education: High school degree or equivalent, 2-5 years of related work experience

Company DescriptionAbout BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.

BCforward is an equal opportunity employer.Company DescriptionAbout BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer. Read Less

Job DescriptionJob Description

We are seeking an HR Administrative Assistant to join our unique and busy team!

You will perform administrative duties along with some HR functions in order to drive company success to a new level.

Responsibilities:

Composes and produces business correspondenceEnsures confidentiality and controls access to sensitive information, such as staff personnel files.Keeps track of employee information, including an employee's name, address, job title, compensation or tax withholding information and benefits.Assists with documentation concerning grievances, terminations, absences, and performance reports.Assists with recruiting and hiring new employees.Assists with employee scheduling and the management of employee time sheetsResponds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.Performs administrative duties associated with scheduling and coordinating meetings and planning events.Manage company websites and newsletterManage inventory of office supplies, technology, and apparelPerform other office or HR-related tasks as needed

Qualifications:

Previous experience in office administration, some HR, or other related fieldsStrong attention to detail​Strong organizational skillsAbility to prioritize and multitaskExcellent written and verbal communication skillsCoachableExperience with Adobe, Microsoft Office, Google ApplicationsExperience with Canva or similar programsBilingual: Spanish Preferred

Benefits:

Medical InsurancePaid Time OffSick PayEmployee Stock Ownership Plan (ESOP)Company DescriptionAV Construction, Inc. has been and is a true leader in the tight niche market of medical construction for the past 20+ years. We are committed to excellence in all aspects of our delivery method, providing a TEAM approach to each and every project. Our mission is to change the delivery of construction by being innovative, envisioning the future needs of our clients and acquiring all aspects of the medical construction industry.
As a Team member, we are invested in each of our projects, and our owners are invested in each of our futures. Compensation, benefits, and the development of the (ESOP) Employee Stock Ownership Plan investing structure makes AV Construction beyond unique.Company DescriptionAV Construction, Inc. has been and is a true leader in the tight niche market of medical construction for the past 20+ years. We are committed to excellence in all aspects of our delivery method, providing a TEAM approach to each and every project. Our mission is to change the delivery of construction by being innovative, envisioning the future needs of our clients and acquiring all aspects of the medical construction industry. \r\nAs a Team member, we are invested in each of our projects, and our owners are invested in each of our futures. Compensation, benefits, and the development of the (ESOP) Employee Stock Ownership Plan investing structure makes AV Construction beyond unique. Read Less

Job DescriptionJob Description

Overview:

Job Title: Administrative Assistant
Schedule: Monday–Friday, 8:00 AM – 3:30 PM

Overview:
We are seeking a reliable and detail-oriented Administrative Assistant to join our team. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting day-to-day operations.

Skills and Experience:

Key Responsibilities:
• Organize and maintain physical and digital filing systems
• Process invoices and payments accurately and on time
• Assist with general office duties and administrative tasks
• Communicate effectively with internal teams and external vendors
• Support other departments as needed

Qualifications:
• Previous administrative or office experience preferred
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage multiple tasks and meet deadlines
• Excellent communication and interpersonal skills

Benefits:

Don't miss this chance to enhance your experience in a production environment while enjoying competitive pay and a comprehensive benefits package.

Weekly pay$5 prescription drugs$5 doctor's visit copaysFree teledoctor serviceFree counseling servicesLife insurance includedVision insurance includedDental insurance includedVacation and holiday payScholarship Opportunities401(k) retirement planFree legal servicesOur unbeatable employee discount programApply now so we can hold a spot for you. We can’t wait to talk to you!

––Your Ōnin team

Company DescriptionDon't miss this chance to enhance your experience in a production environment while enjoying competitive pay and a comprehensive benefits package. Plus, every Ōnin job comes with our amazing Teammate Benefits program, designed to give you the tools you need to protect your health, your money and the people and things you care about. Tools like:

Weekly Pay
$5 Prescription Drugs
$5 Doctor's Visit Copays
Free Teledoctor Service
Free Counseling Services
Life Insurance Included
Vision Insurance Included
Dental Insurance Included
Vacation and Holiday Pay
Scholarship Opportunities
NEW! 401(k) Retirement Plan
Free Legal Services
Our unbeatable employee discount program
If this sounds like something you would be interested in, Apply Now so we can hold a spot for you until we can schedule an interview. We can’t wait to talk to you!

–Your Ōnin teamCompany DescriptionDon't miss this chance to enhance your experience in a production environment while enjoying competitive pay and a comprehensive benefits package. Plus, every Ōnin job comes with our amazing Teammate Benefits program, designed to give you the tools you need to protect your health, your money and the people and things you care about. Tools like:\r\n\r\nWeekly Pay\r\n$5 Prescription Drugs\r\n$5 Doctor's Visit Copays\r\nFree Teledoctor Service\r\nFree Counseling Services\r\nLife Insurance Included\r\nVision Insurance Included\r\nDental Insurance Included\r\nVacation and Holiday Pay\r\nScholarship Opportunities\r\nNEW! 401(k) Retirement Plan\r\nFree Legal Services\r\nOur unbeatable employee discount program\r\nIf this sounds like something you would be interested in, Apply Now so we can hold a spot for you until we can schedule an interview. We can’t wait to talk to you!\r\n\r\n–Your Ōnin team Read Less

Job DescriptionJob Description

Required Skills & Qualifications:

2+ years of administrative experience in a healthcare or medical office setting (preferred).Knowledge of EHR/EMR systems such as eClinicalWorks, Epic, Cerner, or Athena.Strong organizational and multitasking skills with attention to detail.Proficiency in Microsoft Office Suite (Excel, Word, Outlook).Excellent written and verbal communication skills.Ability to maintain confidentiality and professionalism.Must have a valid driver’s license and reliable transportation (mileage reimbursed).

Education:

Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or a related field.

Key Responsibilities:

Perform administrative and clerical duties to support daily clinical and office operations.Manage scheduling for providers, patients, and clinical staff.Maintain and update patient records and documentation in EHR/EMR systems (e.g., eClinicalWorks, Epic, Cerner, Athena).Ensure compliance with healthcare and privacy standards (HIPAA, OSHA, internal policies).Coordinate office communications, correspondence, and supply orders.Assist in preparing reports, maintaining documentation, and tracking data entry accuracy.Support front desk operations and patient check-in/check-out processes.Provide general administrative assistance to management and medical staff.

Company DescriptionSelect Source International (SSI) is a distinguished staffing company with nearly 25 years of experience, renowned for delivering top-tier workforce solutions encompassing staffing, recruiting, and managed services. As a proud supplier, we bring a wealth of expertise and best-in-business differentiators to comprehensively support your diverse workforce needs.

Based in Minneapolis, Minnesota, USA, SSI has established itself as a global leader, serving a broad clientele across industries with unwavering dedication and excellence. SSI is ISO 9001, 14001, and Soc2 Type2 certified, underscoring our commitment to quality and security. We have garnered numerous sustainability and supplier diversity awards, further validating our industry-leading capabilitiesCompany DescriptionSelect Source International (SSI) is a distinguished staffing company with nearly 25 years of experience, renowned for delivering top-tier workforce solutions encompassing staffing, recruiting, and managed services. As a proud supplier, we bring a wealth of expertise and best-in-business differentiators to comprehensively support your diverse workforce needs.\r\n\r\nBased in Minneapolis, Minnesota, USA, SSI has established itself as a global leader, serving a broad clientele across industries with unwavering dedication and excellence. SSI is ISO 9001, 14001, and Soc2 Type2 certified, underscoring our commitment to quality and security. We have garnered numerous sustainability and supplier diversity awards, further validating our industry-leading capabilities Read Less

Job DescriptionJob Description

We are a professional staffing firm, working with organizations across the country to place exceptional candidates. Currently, we have a Title Clerk opportunity with a leading escrow services provider within a homebuilder. If you’re looking to join a collaborative team that values accuracy, professional growth, and work–life balance, this is the role for you!

The Title Clerk is responsible for the specific duties listed below.

Your specific duties will include:

Requesting and inputting lender title requests, ensuring all revisions are tracked and applied promptly.Ordering title files and performing comprehensive searches.Examining documentation and search results to verify legal descriptions, ownership, restrictions, and conformity to requirements.Reviewing HUD statements to confirm accuracy and coordinate issuance of title policies.Ordering and monitoring the status of surveys and estoppels.Addressing prior policy requests for previous buyers’ refinancing and resale transactions.

Specific qualifications for the position include: 

High School Diploma or equivalent.Title Agent License (as required by state) or ability to obtain licensure promptly.2+ years of title abstracting, title searches, and residential title examination experience.Proficiency with Microsoft Outlook, Excel, and Word.Strong organizational skills with meticulous attention to detail.Excellent reading comprehension and the ability to interpret mortgages, liens, judgments, easements, plat books, maps, contracts, and related documents.Experience maintaining simple to complex files, compiling and checking reports.Experience with RamQuest or similar title insurance software is preferred.

Pay Rate Range: $22.00 – $26.00 per hour

Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Employees have access to healthcare benefits including medical, dental, and vision as well as a 401(k) plan.

Let one of our recruiters assist you in finding and preparing for interviews with our clients. Whether you are interested in a direct hire, temp-to-hire, or temporary position, Workway can help you put your best foot forward. Contact us today!

Workway, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations, and ordinances. For our complete EEO & Pay Transparency statement, please visit http://www.workway.com/EEO. To receive state and federal compliance posters, e-mail hr@workway.com or call 972.514.1515.

Company DescriptionWorkway BancForce is a premier national staffing firm that places qualified job-seeking candidates across the nation in direct hire, temp-to-hire, and temporary positions across a variety of specialized fields. We pride ourselves in offering a candidate-centric model to assist job seekers in finding their next career opportunity.Company DescriptionWorkway BancForce is a premier national staffing firm that places qualified job-seeking candidates across the nation in direct hire, temp-to-hire, and temporary positions across a variety of specialized fields. We pride ourselves in offering a candidate-centric model to assist job seekers in finding their next career opportunity. Read Less

Job DescriptionJob Description

Job Description:
The Office Administrative Assistant performs a variety of clerical and administrative duties, providing support to staff and assistance to the public. This role ensures smooth office operations and accurate record-keeping.

Supervision Received:
Receives general supervision from the Director of Regional Housing Choice Voucher and/or department supervisor.

Essential Duties and Responsibilities:

Type, proofread, and format reports, forms, and letters.Update and maintain records and files.Receive, sort, and distribute incoming mail.Operate office equipment, including photocopiers, computers, and other devices.Answer and direct phone calls, take messages, and respond to inquiries as appropriate.Sort, file, and maintain documents in alphabetical, indexed, and cross-referenced systems.Assist the public in person or via phone/email.Bilingual proficiency is a plus.

Non-Essential Duties:

Enter data and information into computer systems.

Qualifications:
To perform this job successfully, the candidate must demonstrate the knowledge, skills, and abilities required to carry out the essential duties effectively. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and Experience:

High school diploma or GED required.Minimum of one year of responsible clerical or administrative experience.

Work Hours: Monday – Friday 8:00 am – 4:30pm
Pay Rate:  $18.00 per hour.
Pay Frequency:

Weekly

Details of Position:
- Locations: Modesto, CA.
- 40 Hours Per Week
EEO: This company is an Employment Equity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex or national origin. Qualified minorities, women and veterans are encouraged to apply.
California applicants: to see how we protect your data, visit our website at https://www.bbsi.com/privacy-notice-california-applicants.

Company DescriptionBBSI started as a staffing company in 1972, and evolved into a Professional Employer Organization. Over time, we saw that we could make a much bigger impact for our clients by facilitating different conversations with business owners. Helping them see what they couldn’t see before is what drives us. So, we changed the way we do business. Today, we stand shoulder-to-shoulder with business owners and are relentless in our pursuit of their success.Company DescriptionBBSI started as a staffing company in 1972, and evolved into a Professional Employer Organization. Over time, we saw that we could make a much bigger impact for our clients by facilitating different conversations with business owners. Helping them see what they couldn’t see before is what drives us. So, we changed the way we do business. Today, we stand shoulder-to-shoulder with business owners and are relentless in our pursuit of their success. Read Less

Job DescriptionJob Description

Estamos en búsqueda de personas motivadas para unirse a nuestro equipo como Asesores de Servicios Financieros. La posición consiste en trabajar directamente con clientes, brindar orientación sobre planes de protección y ayudar a las familias a alcanzar seguridad financiera.

Lo que ofrecemos:
    •    Capacitación pagada y desarrollo profesional.
    •    Horario flexible con opción híbrida.
    •    Pago semanal con bonos por desempeño.
    •    Plan de crecimiento con oportunidades de liderazgo.

Responsabilidades:
    •    Reunirse con clientes (virtual o presencial) para explicar programas de beneficios.
    •    Brindar servicio al cliente y responder preguntas básicas.
    •    Mantener registros precisos y seguir procedimientos de la compañía.
    •    Participar en entrenamientos y sesiones de desarrollo.

Requisitos:
    •    Autorización para trabajar en EE. UU O ITIN NUMBER
    •    Buenas habilidades de comunicación (bilingüe español/inglés es un plus).
    •    Actitud positiva y disposición para aprender.
    •    Enfoque en resultados y responsabilidad.

Esta es una posición basada en desempeño, con ingresos que van desde $600 – $1,500 semanales, según esfuerzo y resultados.

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Job DescriptionJob DescriptionExpanding child psychiatry practice looking for motivated and personable office administrator.Experience in EMR, physician's office or other health care setting preferred.Perfect opportunity for individual looking to enter mental health care field.Full time position. Read Less

Job DescriptionJob Description

A growing local real estate investment firm is seeking a highly organized and detail-oriented Part-Time Administrative Assistant to provide critical support in property data management and administrative tasks. This is an on-site position requiring a commitment to accuracy and efficiency.

Key Responsibilities

Data Entry and Management: Accurately input, maintain, and update property-specific data for our portfolio of real estate assets.Spreadsheet Expertise: Create, manage, and audit comprehensive Google Sheets or Excel spreadsheets. This includes specialized support for tracking and analysis of both Long-Term Rental (LTR) and Short-Term Rental (STR) properties.Administrative Support: Assist with general administrative tasks, document organization, and file management to ensure smooth back-office operations.Record Keeping: Ensure all property records, financial summaries, and data files are meticulously organized and easily accessible.

Qualifications

Proven experience with data entry and a high level of accuracy.Strong proficiency in Google Sheets and/or Microsoft Excel is essential (formula creation, data sorting, and formatting).Excellent organizational and time management skills.Ability to work independently and manage multiple tasks effectively in an office environment.Prior experience in real estate or property management is a significant advantage, but not strictly required.Must be able to work on-site during scheduled hours. Read Less

Job DescriptionJob Description

Over the last forty years, United Scrap Metal (“USM”) has grown from $200 and a rental truck into one of the largest full-service recyclers in the country. Today, the team continues to pioneer innovative, solutions-driven recycling programs through ethical and sustainable practices. This has earned them both National acclaim and recognition with the achievement of several dozen awards. With 700+ team members across 11 locations nationally, the company’s commitment to excellence is reflected in an outstanding client retention rate across several thousand customers throughout North America. This substantial growth is further supported by strong consumer partnerships who recognize a consistent delivery of high quality non-ferrous and ferrous material via truck, container, rail and barge shipment. Equally as important, is the expansion of the team’s focus on philanthropy, sustainability, diversity, and safety / compliance. A unique mission exists in making a positive impact in the lives of others, throughout the communities in which they live, work and service. USM is proud to make a difference for its clients, consumers and local communities as it continues to drive forward into the next forty years and beyond.

Position Overview

The Administrative Coordinator provides administrative support and customer service to various internal and external customers. This individual supports all front office activities, as needed, and performs administrative duties as assigned. Reports to the General Manager with a dotted line to the Office Administrator.

Summary of Responsibilities

Provides administrative support to the Office Administrator; completes various projects and tasks, as assignedActs as a customer service representative and establishes a positive image May assist any member of the leadership team directly with special projects, as needed Professionally handles all incoming phone calls and greets visitors and vendorsAssists with customer requests and serves as a resource Responsible for collection and tracking of breakdowns: including matching, attaching, scanning, and uploading of documents Provides internal support for Operations, Transportation, and the facility Leadership TeamSupports Sales representatives by communicating with customers, preparing paperwork for loads, pricing and reportingSupports the Dispatch function by taking calls and transferring to Dispatch, preparing paperwork, and assisting Transportation ManagerOrganizes monthly customer breakdowns and forwards to the assigned Sales Team memberPrepares shipping paperwork and assists with invoicing all outbound loads Places stationery / tools / cleaning supplies/ food orders and, when needed, runs errands to pick them upPrepares and sends daily activity report to required recipients Manages all mail / parcel servicesSupports the A/P function within the facility which includes setting up new vendors, coding invoices, scanning to accounting, and keeping track of paid and unpaid invoicesCreates credit card reportsCreates monthly reports to track wasteMaintains an organized office/workspaceFiles paperwork appropriately Ensures visitors follow sign-in procedures and provides them with PPEMay interchange or cover duties, as needed, with the Office Administrator based on training and experience having done those dutiesOther duties as assigned

Desired Characteristics

High School Diploma required, college degree preferred, and previous similar position experience Must possess a professional, charismatic, and customer service focused attitudeStandard MS Office software usage (Outlook, Excel, Office)Ability to work in a face paced environment, managing multiple prioritiesAbility to perform accurate data entryExcellent written and verbal communication skillsHighly organizedCandidate must pass a pre-employment physical, background, and credit checkAvailable to fulfill flexible scheduling requirements as determined by the manager and /or business needs of the operation

Minimum Safety Training Requirements

Basic on-the-job training that satisfies the Primary Objectives of the specific position (as noted above)US-SOP-01 United in Safety ManualUS-F11 QEH&S PolicyUS-SOP-03 Team Member Handbook

We strive to demonstrate our Core Values in all positions at USM:

● Trust ● Commitment ● Loyalty ● Passion ● Performance

USM is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. USM will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. USM is a Zero Impairment Workplace. USM provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify your Talent Acquisition contact or another member of our People Development Team. The decision on granting reasonable accommodation will be made on a case-by-case basis.

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Job DescriptionJob Description

Job Title: Administrative Assistant (Entry-Level + Photography Support)
Location: Flagstaff, AZ
Company: Arizona Metal Roofing LLC
Job Type: Full-Time | Entry-Level

About Us

Arizona Metal Roofing LLC is a growing contractor serving residential and commercial clients across Northern Arizona. We're known for our high-quality craftsmanship and friendly, reliable service. As we continue to grow, we’re looking for an Administrative Assistant to support our office operations—with an added creative twist. If you’re organized, eager to learn, and have a knack for snapping great photos, this is the role for you!

Position Overview

This entry-level role is ideal for someone looking to grow their skills in bookkeeping, office administration, and basic content creation. You’ll work directly with our operations team to keep operations running smoothly and support project documentation through photography.

Key Responsibilities

Assist with data entry and bookkeepingSupport accounts payable and receivableMaintain accurate and organized office filesHelp with general administrative tasks and office supportCapture and edit photos of projects for documentation, marketing, or social mediaCollaborate with team members to support project tracking and visual content needs

What We’re Looking For

Basic knowledge of accounting or bookkeeping principlesFamiliarity with Microsoft Office Suite; QuickBooks experience is a plusStrong attention to detail and excellent organizational skillsAbility to manage multiple priorities and meet deadlinesBasic photography skills (smartphone or camera use; photo editing is a bonus)A team player with a positive attitude and willingness to learn

Why Join Us?

Opportunity to build real-world accounting skillsLearn from an experienced team and gain exposure to small business operationsA creative environment that welcomes innovation and ideasCompetitive pay with room for growth and advancement

 

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Job DescriptionJob Description

Position Overview

The Administrative Assistant provides crucial administrative and clerical support to the team and ensures the efficient operation of the office. This role is ideal for a highly organized, proactive, and detail-oriented individual who excels at managing multiple tasks in a fast-paced environment. The successful candidate will be the central point of contact for internal staff, clients, and vendors, facilitating smooth communication and workflow throughout the office.

 

Key Responsibilities

Responsibilities include, but are not limited to:

 

Data Analysis & Reporting: Regularly extract data from various databases, perform analysis, and create comprehensive reports to support operational decision-making.Bill of Materials (BOM) Analysis: Build and maintain Bill of Materials analyses, working closely with relevant departments to ensure accuracy.Material Coordination: Manage the process of submitting material requests and tracking their status to support production/project needs.Project Management Support: Multi-task and manage administrative support for multiple projects concurrently, ensuring deadlines are met.General Administrative Support: Complete other tasks as assigned by management to ensure the smooth operation of daily business functions.

 

Qualifications and Skills

Required:

Experience: Proven experience (3+ years) in an administrative or office support role.Technical Proficiency: Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint) and standard office equipment (copier, scanner, multi-line phone system). Advance skills in Microsoft Excel.Organizational Skills: Exceptional time management, prioritization, and organizational abilities with keen attention to detail.Communication: Excellent written and verbal communication skills.Interpersonal Skills: A professional demeanor, positive attitude, and the ability to interact effectively with diverse personalities.Problem-Solving: Proactive approach to identifying issues and finding efficient resolutions.Teamwork & Independence: Proven ability to work both collaboratively as part of a team and independently with minimal supervision.Project Management: Demonstrated ability to multi-task and manage multiple projects or tasks simultaneously.Education: High school diploma or equivalent.Pre-Employment Screening: Must be able to pass drug screen and background checks.

 

Preferred:

Associate’s or Bachelor’s degree in Business Administration or a related field.Experience with Microsoft SharePoint, Power BI, and Teams.Comfortable working within cross functional teams.

 

How to Apply

 

If you meet the qualifications and are eager to take on a role that combines administrative excellence with data analysis, please submit your resume with detailing your experience with data reporting and MS Excel proficiency.

You may also apply directly to our website clicking below or copying the URL:

 

https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=559850&clientkey=D142EB920798883B97D0954D203BC142

 

 

 

Company DescriptionEstablished in 1953, Kett Engineering is a leader in the Automotive Test and Personnel Services industry. Our goal is to provide our Automotive and OEM customers with superior service.

The strength and success of Kett clearly comes from the people behind the organization. Our workforce is comprised of dedicated, talented and hard working individuals with years of industry experience.

If you have an interest in automotive technology industry, a passion for excellence and a desire to exceed expectations then, we want you on are our team!Company DescriptionEstablished in 1953, Kett Engineering is a leader in the Automotive Test and Personnel Services industry. Our goal is to provide our Automotive and OEM customers with superior service.\r\n\r\nThe strength and success of Kett clearly comes from the people behind the organization. Our workforce is comprised of dedicated, talented and hard working individuals with years of industry experience.\r\n\r\nIf you have an interest in automotive technology industry, a passion for excellence and a desire to exceed expectations then, we want you on are our team! Read Less

Job DescriptionJob Description

Required Skills & Experience

- High school diploma or GED

- One year of clerical/billing experience in a medical office setting.

Nice to Have Skills & Experience

- Strong customer service orientation with a friendly and professional demeanor.

- Dependable and trustworthy, ensuring consistent front desk coverage.

- Punctual and respectful of schedules, contributing to smooth daily operations.

Job Description

The Office Assistant works in an ambulatory setting, performing an important variety of duties including: greeting, registering, scheduling, and checking out patients on a computerized practice management system. Responsibilities also include maintaining and safe keeping of patient medical records and contributing to smooth patient flow within the office. The Office Assistant provides stellar customer service in all patient interactions whether in fact to face meetings or by telephone. The Office Assistant works in a cooperative, friendly and results oriented manner with all other members of the practice staff and the Physician(s).

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Job DescriptionJob Description

JOB-18887 Executive Secretary and Administrative Assistant-2025-079JB

 

Key Skills/Abilities:

Experience working in a law firm or a government agency or office setting
Experience reviewing legal or financial documents.
Experience with scanning documents.
Experience with data entry.
Familiar with MicroSoft Office Suite.
Organized, professional and focused.
Detail-oriented.

Preferred Education: High School

Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.

Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.

We are dedicated to recruiting candidates who consistently exceed our customers’ expectations.Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Read Less

Job DescriptionJob Description

At Dream Vision Eye Care, patients and staff alike are treated like family. We are currently looking to add a new full-time, long-term member to our ‘ohana.

 

We pride ourselves in providing friendly and personalized patient care and customer service. The ideal candidate must have exceptional interpersonal skills and attention to detail. Critical thinking, multi-tasking and the ability to prioritize are highly valued attributes of a great candidate for the position.

 

The duties include but are not limited to

-patient triage and scheduling

-patient intake, preliminary vision screening, diagnostic testing and billing

-optical sales

-adjusting and dispensing eyewear

-assisting Doctors on staff and other team members in providing excellent patient care

 

We have our sights set on finding the right person to grow with us. Previous experience and certification are preferred but we are prepared to provide on the job training for the right candidate.

 

Please e-mail your resume in PDF format to job@dreamvisionhawaii.com

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Job DescriptionJob Description

As a Podiatric/Office Assistant you will be responsible for providing administrative support to ensure efficient operation of the podiatry office. You will support doctors and patients through a variety of tasks related to patient care management, organization and communication. The target is to complete all activities accurately, with professionalism, high quality and in a timely manner.

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Job DescriptionJob Description

Summary/Objective

The Program Services Specialist plays an important role in making sure individuals with disabilities receive high-quality, well-coordinated support and services from Weaver Industries. In this position, communication is key—whether it’s keeping in touch with families and guardians, checking in with team members, or working with outside partners. The position ensures updates are shared, questions are answered and information flows smoothly and accurately. Alongside strong communication skills, this role also involves organizing documentation, helping coordinate service delivery, and making sure everything stays compliant with regulations. At the heart of it, the Program Services Specialist helps ensure services run smoothly, while always respecting and supporting the dignity, independence, and rights of the individuals we serve.

Key Responsibilities

 

Communication & Stakeholder Engagement:

·         Serve as a primary point of contact and provide support and resources to individuals served, families, support staff, partner agencies, and County Boards of DD.

o   Client intake - recruiting/posting/communication of open client positions, client interviews/intake meetings, scheduling tours and onboarding of clients

o   Client transfer requests – between divisions or services of Weaver Industries

o   Client Exits – oversee process/paperwork, conduct client exit interview and coordinate termination in electronic systems as appropriate

·         Provide respectful, timely, and competent responses to inquiries and requests for information.

·         Facilitate communication between internal departments to ensure seamless service delivery.

Program Coordination:

·         Support the development and implementation of appropriate Outcomes/Goals and associated Action Steps for the client’s individualized service and support plans (ISPs).

·         Maintain and coordinate services for agency-wide calendar of annual ISP meetings for individuals served.

·         Ensure coordination and follow-up on action items resulting from ISP meetings (i.e., who attended ISP meeting on behalf of Weaver, client documents were completed accurately and timely, etc.)

·         Monitor timelines and deadlines related to service plans (i.e. 15-day rule, etc.), re-certifications, and other compliance requirements.

·         Ensure client ISPs are reviewed with appropriate management and DSP staff in accordance with compliance regulations

·         Track service delivery progress and communicate updates to team members and external providers.

·         Coordinate annual client satisfaction surveys to determine client interest and program satisfaction.

Client Advocacy Support:

·         Utilize Trauma Informed Care to support clients when they have issues or challenges that need to be addressed

·         Support staff in redirecting or de-escalating client situations

·         Maintain a log of all calls, incidents, or supports provided to staff or clients

·         Maintain case notes for meetings and calls regarding client situations that require redirection or de-escalation

Incident Reporting Responsibilities:

·         Function as primary point of contact for all client incidents (Major Unusual Incidents (MUI’s), Unusual Incidents (UI’s), and Informational Incidents (FYI’s)).

·         Ensure proper completion of all Incident Reports with supporting documentation, including required forms by the DSP staff and management.

·         Oversee all MUI determination processes and reporting as required by DODD rules.

·         Conduct internal investigations as required (with support from HR Department and Compliance, if needed)

·         Work with staff to develop appropriate causes and contributing factors, prevention plans and follow-up on all incidents (completes administrative review of all incidents).

·         Tracks the progress of every investigation and maintains all documentation around incidents. Communicate with the county board MUI department and Weaver Executive Leadership as required.

·         Complete all required Incident Tracking Logs monthly and maintain all documentation around incidents and MUI’s for DODD compliance.

Administrative Support:

·         Maintain and update client records/files (both electronically and on paper) and maintain all documentation in accordance with agency, state, and federal guidelines.

·         Schedule and coordinate non-routine meetings and service reviews (special team meetings) and attend (or ensure proper staff attendance) these non-routine meetings

·         Provide intake and onboarding of new individuals into Weaver Industries, including obtaining necessary documentation and consents for both service provision and employment (if applicable)

·         Prepare, organize, and distribute materials for meetings, training sessions, and compliance audits.

·         Train new staff in orientation in the MUI/UIR/FYI process (paperwork and communication) as well as provide best practices in working with clients.

·         Provide ongoing support to DSP staff on client-related issues and situations as needed.

Compliance & Data Management:

·         Assist with preparing documentation for audits and compliance reviews.

·         Maintain confidentiality and data security standards in all documentation and communications.

·         Oversee completion of required annual forms (IEE/AbilityOne Forms, Annual Progress Reports, etc.)

·         Generate reports and summaries related to client program services, attendance, and outcomes as needed.

Company DescriptionHistory and Purpose

Weaver, Inc. was founded in 1971 as a 501(c)3 non-profit organization to provide vocational training and employment opportunities to adults with disabilities. The Weaver name stems from Carlene Weaver, a strong advocate for individuals with disabilities who was instrumental in improving the lives of many in Summit County by advocating for meaningful vocational opportunities.

Over the past 40-plus years, Weaver’s Board of Directors and Administration have championed Carlene's passion as we strive for increased training, opportunities, and earnings for the individuals we serve. Weaver continues to expand the services we provide to customers throughout Northeast Ohio through the operation of distinct business divisions.

Mission Statement

To maximize the independence and personal fulfillment of individuals with developmental disabilities through community, business, and family partnerships that provide vocational training and employment opportunities.Company DescriptionHistory and Purpose\r\n\r\nWeaver, Inc. was founded in 1971 as a 501(c)3 non-profit organization to provide vocational training and employment opportunities to adults with disabilities. The Weaver name stems from Carlene Weaver, a strong advocate for individuals with disabilities who was instrumental in improving the lives of many in Summit County by advocating for meaningful vocational opportunities.\r\n\r\nOver the past 40-plus years, Weaver’s Board of Directors and Administration have championed Carlene's passion as we strive for increased training, opportunities, and earnings for the individuals we serve. Weaver continues to expand the services we provide to customers throughout Northeast Ohio through the operation of distinct business divisions.\r\n\r\nMission Statement\r\n\r\nTo maximize the independence and personal fulfillment of individuals with developmental disabilities through community, business, and family partnerships that provide vocational training and employment opportunities. Read Less

Job DescriptionJob DescriptionJob Description:  The Maricopa County Department of Public Health is looking for a dependable Administrative Assistant—and ideally a SharePoint expert—to support the Office of Grants Management (OGM). In this role, you’ll provide essential administrative, clerical, and scheduling support to our grant and contract team. You’ll help keep us organized and on track by maintaining calendars, managing our SharePoint site (including page updates and file organization), assisting with data entry and reports, preparing for meetings, and ordering supplies. This is a great opportunity for someone looking to start or continue a career in a stable office environment with the chance to contribute to meaningful public health work.   Skills Required Provide data entry assistance related to PHIG, ARPA, Health Disparities, or ELC grants (e.g., quarterly progress reports, annual renewals).Coordinate in-state and out-of-state travel for supervisors and managers in collaboration with the MCDPH Travel Coordinator.Serve as the Office of Grants Management’s SharePoint guru, responsible for maintaining and improving the OGM SharePoint site—including web page updates, file structure, naming conventions, and archiving.Collaborate with the Office of Procurement and Contracts (PAC) Unit to align and learn SharePoint sites for improved usability and integration. Assist with meeting scheduling, room reservations, agenda preparation, and logistical support.Take meeting notes and provide general administrative support during internal and external meetings.Order business cards and office supplies (via WIST); track inventory and ensure organized supply storage.Submit telecom service and ergonomic assessment requests as needed.Track and manage assets and oversee supply cabinet inventory, including check-in/check-out procedures.Assist Grant/Contract Administrators with typing contracts and coordinating documentation for incoming grant opportunities.Schedule interviews and compile related materials and documentation.Assist as a travel liaison for OGM.Maintain the OGM Unit Manager’s calendar and assist in preparing PowerPoint presentations and related materials.Distribute monthly Board of Supervisors (BOS) agendas and maintain records of BOS actions.Perform other administrative duties as assigned.
Skills Preferred

Experience using or familiarity with the Maricopa County Board of Supervisors’ Agenda Management System (Hyland), Advantage Financial, OnBase, and Business Objects.

Work Experience Required

MS Office 365, Word, Excel, Outlook, PowerPoint, Teams, ability and willingness to learn SharePoint

Work Experience Preferred
 Experience using or familiarity with the Maricopa County Board of Supervisors’ Agenda Management System (Hyland), Advantage Financial, OnBase, and Business Objects.Experience with Microsoft PlannerExperience in SharePoint Experience working in a government or public health environment
Education/Training Required

High school diploma or GED required; Associate's degree in Business Administration, Office Management, or related field preferred.

At least one year of clerical, administrative support, or office coordination experience.

Education/Training Preferred

2 years clerical, administrative support, or office coordination experience.

Additional Information
 Preferred experience working in a government or public health environment.
Evaluation Criteria
 Provide data entry assistance related to PHIG, ARPA, Health Disparities, or ELC grants (e.g., quarterly progress reports, annual renewals).Coordinate in-state and out-of-state travel for supervisors - At least 1 Year Read Less